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Status Report on Major Crown/Transformational Projects
Description:
The Grants and Contributions Delivery Project (GCDP) is in the process of being repositioned to ensure that it fits in with our overall grants and contributions reform, supports Government of Canada administrative reform efforts, and that rigorous project management controls required for projects of this size are implemented.
GCDP received authority in June 2009 through the Growing Forward Service Excellence initiative to conduct Preliminary Project Approval (PPA) of GCDP, which includes the System Development Life Cycle phases of Conceptual, Preliminary and Detailed Design.
PPA will add clarity to the GCDP requirements and propose a design for a flexible common departmental grants and contributions delivery platform (Grants and Contributions Delivery System (GCDS)) to be accessible to all non-Business Risk Management (BRM) proposal-based programs.
The GCDP is split into two discrete phases:
- Preliminary Project Approval (PPA ) which will include business transformation toward a core common business process framework and further clarification of the GCDS business requirements, flexible architecture design and completion of functional design of the common Departmental Grants and Contributions delivery platform for all non-BRM grants and contributions programs; and
- Effective Approval (EPA) - develop/build the platform components (estimated completion March 2013 includes a year stabilization period).
The project will officially conclude when:
- the non-BRM grants and contributions delivery platform includes all critical functionality of security, financial and reporting requirements;
- three early-adopter programs have been implemented onto the delivery platform;
- the in-house GCDS Support Centre is in place in the Information Services Branch (ISB). This Centre will provide maintenance, end user support and continued program implementation of all remaining and upcoming new programs.
Project Phase:
This project is currently in the initial planning and identification phase.
Leading and Participating Departments and Agencies:
| Lead Department: | Agriculture and Agri-Food Canada |
|---|---|
| Contracting Authority: | Agriculture and Agri-Food Canada, Public Works and Government Services Canada |
| Participating Departments and Agencies: | Public Works and Government Services Canada, Treasury Board Secretariat |
Prime and Major Sub-Contractors:
| Prime Contractor: | Deloitte & Touche LLP - 100 Queen Street, Suite 800, Ottawa, Ontario, K1P 5T8 |
|---|---|
| Major Sub-Contractors: | CSDC Systems Inc. (formerly Grantium) - 279 Laurier Ave. West, Suite 200, Ottawa, Ontario K1P 5J9 |
Major Milestones:
| Major Milestones | Completion / Target Date |
|---|---|
| Preliminary Project Approval | 04-Jun-09 |
| Conceptual Design & Approved Architecture | 01-Jul-10 |
| Business Alignment | 31-Oct-10 |
| Detailed Design & EPA Package (Final Draft) | 31-Dec-10 |
| Effective Project Approval | 31-Mar-11 |
| Development and Implementation | 31-Apr-12 |
| Stabilization and Maintenance | 31-Mar-13 |
Project Outcomes:
- Business transformation completed with adoption of a core common business process framework;
- Non-BRM grants and contributions delivery platform will be designed to support core common business processes across AAFC, which will fully support the standardization of approach to receiving, screening, assessing and approving applications, and enhance grants and contributions program performance while ensuring overall transparency and integrity;
- Facilitate the review/processing, management/reporting of applications and associated claims for payment;
- Facilitate access to AAFC non-BRM programs and services online and the ability to submit a wide variety project reports and claims;
- Ability to enter applicant information in the system once and apply to any program implemented on the platform; and
- Allow for predictable and efficient response times.
Progress Report and Explanations of Variances:
PPA Progress to date:
Conceptual Design phase - complete
Overall business requirements - underway
Stakeholder engagement strategy and roadmap - underway
Treasury Board EPA Submission - underway
Supplementary project staffing - underway
Project Governance - complete
Independent Assessment to assess the viability of the GCDP go forward plan and the project’s readiness to proceed - complete
Management Response to Independant Assesment and associated Action Plan - underway
The project team has re-established project milestones target dates for the PPA phase of the project to ensure the business re-design is achieved before implementing technology. This will ensure a stronger understanding and endorsement of grants and contributions reform and the proposed solution department wide, which will form the basis for the EPA being submitted to Treasury Board. The GCDP team has developed a strategy and plans to continue to address all findings of the independent assessment as well as an approach to stay aligned to the Service Excellence Treasury Board Submission to have a common non-BRM grants and contributions delivery platform implemented by 2013.
Industrial Benefits:
In February 2007, an independent blue ribbon panel provided recommendations aimed at simplifying the administration of grants and contributions while, at the same time, strengthening accountability and risk-based approaches for managing the programs. Through the development of the action plan and other work that has taken place over the past year, AAFC is meeting the commitments made by the Government in response to the panel's key recommendations.
With this plan, recipients, stakeholder organizations and federal program administrators will be able to see our progress, and more importantly, the project's next steps and our commitment to engage them in the process. The last year has seen much activity, and a solid foundation is being laid for systemic change. This kind of change takes time, and there is still much work to be done. However, it is believed that the action plan will serve as a vital roadmap to guide AAFC over the next few years.
Note: Further details on this project can be found in the Status Report on Projects operating with specific Treasury Board Approval in the 2009-10 DPR.