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ARCHIVED - Salary Administration Policy - Management Trainee Group (Archived)

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Appendix C - Terms and Conditions for Pre-Entry Language Trainees of the Management Trainee Program

1. Application

These terms and conditions apply to Management Trainee Program (MTP) candidates who must undertake official language training prior to being appointed to the MM Group. With certain exceptions, candidates on language training have non-employee or "Ab Initio" (AIO) status and will not be retained in the MTP or the Public Service generally, if they do not become bilingual.

1.2 Term employees

Deputy heads may retain candidates' services as term employees until language training starts.

2. Exemption from Ab Initio Status

2.1 Indeterminate and term Public Service Employees

Candidates already having employee status under Part I Schedule I of the Public Service Staff Relations Act (PSSRA), or the Public Service Employment Act (PSEA), retain this status and remain subject to the terms and conditions of their substantive position for the duration of language training. This includes the full provisions of the Travel and Relocation Directives.

2.2 Military, RCMP and PSSA Recruits

Candidates from the Canadian Armed Forces, the Royal Canadian Mounted Police, or an organization subject to the Public Service Superannuation Act, who held "member" or indeterminate employee status in that organization at the time they received the offer to take developmental language training preparatory to entering the MM Group, may be treated as indeterminate employees for purposes of income continuity and terms and conditions of employment. The full provisions of the Travel and Relocation Directives, however, are limited by the Transportation, Temporary Accommodation, and Relocation Guidelines for Pre-Entry Language Trainees of the Management Trainee Program, found in AppendixD. In this case, the respective terms and conditions will be those of the MM Group.

2.3 Continuing exemption

Other than for indeterminate employees, maintenance of the exemption is conditional upon meeting language training requirements, as well as being appointed to the MM Group at the conclusion of the language training phase. If the conditions are not met, the exemption ceases and candidates will be removed from the Program without entitlement to further placement in the Public Service.

3. Appointment

Upon receipt of level "C B C" in their second official language, candidates will be appointed to the MM Group as indeterminate employees.

4. General Limitations

AIO candidates are not entitled to benefits such as:

- long term disability insurance,

- group life insurance,

- Public Service Superannuation Plan membership, or

- the recognition of the training period as "service" for benefit determination purposes, following appointment to the Public Service.

5. Training Duration

The amount of time to complete training by each candidate will be determined by Language Training Canada (LTC), but shall not exceed 52 continuous weeks per participant.

6. Study Hours

Candidates are to adhere to the attendance requirements established by their language school. Candidates are also responsible for whatever additional hours of study are required to successfully complete their training program.

7. Pay

Candidates will receive an allowance in lieu of pay for the time spent on language training. The allowance will be disbursed by the host organization and will be equal to 80% of the Program entry rate. Income tax, Canada Pension Plan or Quebec Pension Plan, and Unemployment Insurance premiums will be deducted from the allowance, which will be paid bi-weekly by direct deposit. Payment of the allowance will continue as long as candidates remain in the training program, to a maximum of 52weeks. Closure of the training centre for designated holidays will not affect the allowance payment.

8. Absence

Candidates' allowances will continue when absent for reasons of personal illness, disability, or immediate family obligations. Such absence shall not exceed .288days per week or 1.25 days per month of paid training, to a maximum of 15 days over 52weeks.

Deputy heads may advance all or part of the estimated paid absence period, as necessary. Absence in excess of the actual earned leave period is without pay. Recovery of an overpayment is the responsibility of the host organization. Any unused time allotment is neither cashable nor transferable at the conclusion of language training. Absence from class must be in accordance with LTC's established practices.

9. Language Training

9.1 Performance

Ongoing participation in language training is dependent on fully satisfactory performance, including continued academic achievement. Candidates unable to meet the language training proficiency requirements of "C B C" in the second official language, in the allotted time, will be ineligible for the MTP.

9.2 Course locations

For language levels "A" and "B":

LTC will train candidates in their second official language to proficiency levels "A" and "B", based on their residential location, in the following centres.










National Capital Region (NCR)

Training will be provided within a 2-hour (one way) commuting distance of the candidate's residence. Temporary accommodation will not normally be provided for levels "A" and "B". On a case by case basis, the Public Service Commission (PSC) will make special arrangements if candidates live outside commuting distance of an LTC centre.

For language level "C"

LTC will provide Level "C" training in the National Capital Region (NCR), Montreal, and Toronto.

9.3 Temporary Accommodation and Relocation

Temporary accommodation in the NCR will be provided to candidates who do not live within commuting distance (2 hours one way) of Toronto, Montreal, the NCR, or other locations where level "C" training is available. Temporary accommodation is not to exceed 18weeks, the maximum time allotted for level "C" language training.

Candidates whose first assignment will be in the NCR following language training, and who do not live within commuting distance of the NCR, Montreal, Toronto, or other locations where level "C" training becomes available, will be relocated to the NCR directly for level "C" language training, rather than be accommodated temporarily.

9.4. Unsuccessful candidates

Candidates required to leave the Program for unsuccessful performance will be returned to their previous place of residence. Those in temporary commercial accommodation will be provided a return trip to their place of residence; those who relocated will receive the same assistance as for their initial relocation.

9.5. Pre-emptive Departures

Candidates leaving training of their own volition prior to successful completion, or who do not accept employment in the MTP, will not be provided relocation assistance or a return trip to their place of residence

Claims for assistance from candidates leaving the Program under mitigating circumstances, will be reviewed on a case by case basis.

The "Transportation, Temporary Accommodation, and Relocation Guidelines for Pre-Entry Language Trainees of the Management Trainee Program", are found in AppendixD. They are to be used in conjunction with the Government Travel and Relocation Directives.

9.6. Funds

Funds for language training are administered under Public Service Commission (PSC) Vote140 - (Treasury Board Minute 822650, March16, 1995).

For external Program recruits, funds for temporary accommodation or relocation will also be covered by PSC Vote 140.

10. Transitional Issues

10.1 Successful candidates

Following successful completion of language training, candidates are to be appointed to the MM-1 Group/level, and compensated in accordance with the MM Group salary administration policy.

10.2 Unsuccessful candidates

Indeterminate Employees: Same department

In the event they cannot meet the "C B C" level requirement, indeterminate employees accepting developmental language training, preparatory to entering the MM Group in their home organization, should return to their former position or one of equivalent group and level. In this situation, language training hours utilized are not to be counted.

Indeterminate Employees: Different department

Candidates accepting developmental language training preparatory to entering the MM Group in another organization, should normally be on secondment during language training. During language training, the host department pays the salary of the candidate's substantive position. Should they not meet the "C B C" level requirement, candidates have a right to return to their former position, or one of an equivalent group and level, in their home department. In this situation, language training hours utilized are not to be counted.

Term Employees, Military, RCMP, and PSSA recruits

Unsuccessful language training candidates are not to be retained in the MTP, nor, as a general rule, are they to be retained within the Public Service.

Appendix D - Transportation, Temporary Accommodation, and Relocation Guidelines for Pre-Entry Language Trainees of the Management Trainee Program:

1. Transportation

Transportation, in accordance with the Government Travel and Relocation Directives, will be provided to:

1) the National Capital Region (NCR);

2) the place of residence and return to the NCR at mid-term (in accordance with the Relocation Directives, i.e. - to be reunited with immediate family dependants residing in the principle residence when two households are being maintained); and

3) the place of residence, upon graduation, or termination for cause.

The mid-term trip will not interfere with candidates' participation in class and will be over a weekend or holiday.

2. Temporary Accommodation

Candidates not relocating to the NCR are entitled to commercial accommodation in a one-bedroom suite hotel in the NCR, for a maximum period of 18 weeks. The Public Service Commission will determine the hotels for this purpose. Alternate arrangements may be made, with PSC approval, in accordance with the Government Travel and Relocation Directives.

3. Relocation

The following assistance will be provided:

1) an accommodation-hunting trip for up to seven calendar days (all costs paid in accordance with the Government Travel and Relocation Directives);

2) reimbursement of up to two months rent to compensate for the cancellation of a lease;

3) reimbursement of moving expenses (personal and household effects);

4) payment of expenses in travelling to the new location;

5) payment of a lump sum for incidentals, i.e.:

$500 for a load of 900 kg or more, or

$200 for a load of less than 900 kg; and

6) temporary accommodation for up to four calendar days while waiting for personal and household effects to be forwarded.

Refer to the Government Travel and Relocation Directives for specific information.

Classification and Excluded Groups Division
Human Resources Branch
Treasury Board Secretariat