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This questionnaire is a tool or checklist to evaluate the progress of an IT project and to ensure that all factors influencing its success are being closely monitored during its execution
Intuitively, how do I feel about how this project is progressing?
Should be halted |
Continue with caution |
Proceed with confidence |
Why?
Ask yourself: | Yes | No | Not sure |
---|---|---|---|
TOTALS | ____ | ____ | ____ |
1. Has the Project Sponsor, representing the users, taken accountability and responsibility for keeping the project within scope? | |||
2. Has the Project Sponsor ensured user commitment throughout the project (from evaluation and acceptance of deliverables, product and integration testing to final acceptance and sign-off)? | |||
3. Have the business goals for the organization changed and if so, is the new system still aligned with the goals of the organization? | |||
4. Has the business case been reviewed and revalidated at each scheduled gate? | |||
5. Has the business case been reviewed and revalidated whenever there was significant change to the project or business function? | |||
6. If the business case has changed, has the proper project re-approval by the department been sought? | |||
7. If project specifications have changed significantly, have these changes been well documented and approved by the appropriate stakeholders? |
Ask yourself: | Yes | No | Not sure |
---|---|---|---|
TOTALS | ____ | ____ | ____ |
1. Do status/progress meetings occur regularly? | |||
2. Are issues raised and dealt with? | |||
3. Is this project on time and on budget? | |||
4. Are changes in scope being managed? | |||
5. Are adequate staff allocated to the scheduled tasks at the scheduled time? | |||
6. Is the matrix defining the accountabilities, responsibilities and authorities still appropriate for this project? | |||
7. Have all key players lived up to their accountabilities and responsibilities? If not, has this been addressed | |||
8. Are the contractor's project management activities reviewed by the Crown's project manager periodically? |
Section IV - Corporate Project Manager Discipline
Ask yourself: | Yes | No | Not sure |
---|---|---|---|
TOTALS | ____ | ____ | ____ |
1. In the event of serious problems, has the necessary information been available to support decisive action? | |||
2. In the event of serious problems, have required decisions been taken promptly? | |||
3. Are the procurement, contracting and security issues being dealt with? | |||
4. Is the project maintaining a positive image (i.e., there are no rumours that the project is in trouble)? | |||
5. Is the project manager avoiding premature, inordinate and inappropriate use of contingency funding? | |||
6. Is the project manager maintaining sufficient control over appropriate project resources? | |||
7. Is the contractor providing complete information on project performance and progress? | |||
8. Are project managers going to others in the organization for relevant knowledge, skills and experience for advice and support? |
Section V - Risk Management
Ask yourself: | Yes | No | Not sure |
---|---|---|---|
TOTALS | ____ | ____ | ____ |
1. Have any new risks surfaced and are they being addressed properly? | |||
2. Is it still reasonable to expect financial stability for the remainder of the project? | |||
3. Have there been minimal changes to the organization or the business since project initiation? | |||
4. Are the formal mechanism and tools used to monitor the project schedule adequate? | |||
5. Are the team leaders being held to budgetary constraints? | |||
6. Does the management approach continue to ensure coordination of all sub-projects, ensure communication among different sub-project teams and address shared horizontal issues? | |||
7. Are internal/external peer reviews being held as scheduled? | |||
8. Are oversight reviews by a senior steering committee being carried out at each gate? | |||
9. Are regular review sessions held to review the continued relevance of the project, project performance, and to raise concerns about actual/potential problems? |
Totals Calculation | Green | Red | Yellow |
---|---|---|---|
Colour Totals | ____ | ____ | ____ |
Totals from Section II: | ____ | ____ | ____ |
Totals from Section III: | ____ | ____ | ____ |
Totals from Section IV: | ____ | ____ | ____ |
Totals from Section V: | ____ | ____ | ____ |
Green total _____ x 15 = ______ ______
+ Red Total ______ x (-10) = ______ ______
+ Yellow Total _____ x (-5) = ______
PROJECT TOTAL = ______
Plot the project total on the viability/success scale:
Red Zone | Yellow Zone | Green Zone |
|--------|---------|---------|---------|---------|---------|---------|--------|---------|--------|---------|
-400 0 300 600
Should be halted |
Continue with caution |
Proceed with confidence |
How does this rating compare to the one from Section I based strictly on your gut?
What does this tell you?
Recommendation
Project should continue (GREEN ZONE
Project should halt until the following have been addressed to my satisfaction(YELLOW ZONE):
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
The project should be halted because(RED ZONE):
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _