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Enhanced Management Framework

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ARCHIVED - Project Tracking and Oversight Process

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2. Process

2.1 Entry Criteria

The following entry criteria describes the input's state, an event, or an expired amount of time, which is required before this process can begin.

Details of Entry Criteria

Approved Business Case
Approved Project Charter
Approved Set of Requirements, as required by your IM/IT methodologies
Approved Project Plan

2.2 Process Map

The overall process flow given below shows the interaction and flow among the activities. More details about the activities can be found in 2.4 Activities.

2.3 Inputs

The following inputs are used in this process. Where they don't exist, identify any associated risks.

Input	Detail of Inputs and remarks	Ref.
Project Plan	Original or Revised	PPTO-TM-002
Project Actuals	The current status of the project

2.4 Activities

The following activities are performed in this process. Document all assumptions, risks, constraints etc. in the Project Plan.

No.	Activities	Action by	Detail of Activities and Remarks	Ref.
1	- Project Planning	PM	- Project planning in the context of overall project management is documented in the referenced documents.	PPTO-PS-002 PPTO-PS-001
2	- Obtain Tracking Requirements	PM	- Obtain the data collection requirements for project tracking from the Project Plan.	PPTO-PS-002 PPTO-PS-001 PPTO-TM-002
3	- Obtain Baseline	PM	- Obtain the baselined estimates from the Project Plan.	PPTO-PS-002 PPTO-PS-001 PPTO-TM-002
4	- Collect Actuals - Compare Actuals to Plans	PM	- Collect and store the current actual values of the tracking data, and compare them to the baselined estimates. - Perform according to Project Plan Schedule.	PPTO-PS-002 PPTO-PS-001 PPTO-TM-002
5	- Evaluate Status and Performance - Monitor Risks	PM	- Evaluate the project's performance and status relative to the plan. Identify the reasons for deviations from the plan; identify both delays and accelerations; and monitor risks.	PPTO-PS-002 PPTO-PS-001 PPTO-TM-002
6	- Status Meeting - Project Review - Commitment Review		- Determine whether the project's objectives, plan, or resources need to be adjusted. - Re-planning Needed? - [Yes] Go to activity 1. - [No] Is project completed? - [Yes] Write postmortem. - [No] Go to activity 4.	PPTO-PS-002 PPTO-PS-001

2.5 Outputs

The following outputs are produced or modified by the activities in this process.

Output

Detail of Outputs and Remarks

Ref.

Project Logs and Status Report

- Update issue log, decision log, action log and risk log.

- Document:

- Reasons for deviations from the plan
- Corrective actions taken
- Recommendations for further adjustments

- Track and report on requirement changes, size, schedule, cost, quality, people and resources such as equipment, tool, training, development environments, infrastructure, as defined in the Project Plan.

- Assess and document status as per the schedule and reporting requirements defined in the Project Plan.

- Store the logs and status reports in the project's quality records to form part of the projects historical data.

Project Postmortem

- Conduct a postmortem to capture lessons learned.

2.6 Verification and Validation

Output Validation

To determine if the outputs are within specification,

- Use the (PEER-PS-001) Peer Review Process and any techniques described in your IM/IT methodology.

- Use validation techniques referred to in your IM\IT methodology such as testing, demonstration, analysis and inspection.

2.7 Exit Criteria

Details of Exit Criteria

Client approves, revises or terminates the project, product or services.
Approved postmortem.

2.8 Metrics

Refer to Enhanced Management Framework, Exposure Draft Executive Toolkit, November 22, 1999 for the Project Health Check Dashboard.

2.9 Records Control Table

Not applicable at this time. Populate table if seeking ISO certification. For more information, refer to (PPTO-TM-001) Process/Procedure Template.

Description (no. and name)	Storage Location	Filing / Index	Minimum Storage Period

2.10 Controlled Documents Table

Not applicable at this time. Populate if seeking ISO certification. For more information, refer to (PPTO-TM-001) Process/Procedure Template.

Number	Name	Revision Date (or version)	Owner