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ARCHIVED - A Guide to Effective Business Continuity in Support of the Year 2000 Challenge

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Appendix T  -  "Track" Detailed Procedures

Process Overview

Tracking should take place upon initiating the plans. The following table provides steps to track risks, and progress information.

Table T-1: Detailed Tracking Steps

Tracking Steps



1. Collect risk and progress information
Each risk owner responsible for a risk, must collect risk information according to the indicators identified on the Risk Information Sheet.

This is to be accomplished for all risks that require avoidance or control as indicated on the Risk information Sheet.

Progress information should also be collected through progress reports from the Project Office.

Risk Owners
2. Analyze risk information.
The risk and progress information obtained from step #1 is to be analyzed with respect to any thresholds established for contingency plans. New information could be compared to previous information and then a determination made as to whether the risk is materializing or progress is lacking compared to the plans. Risk Owners
3. Collect plan implementation status
The Year 2000 project manager must query the plan and risk owners to determine if their respective plans are being implemented and are adhering to the action plan due dates. Year 2000 Project Manager
4. Prepare/update the risk status report.
Using the information from step #2 (on the Risk Information Sheets) and step #3, prepare or update the risk status report (i.e. exposure to business interruptions). The report should provide simple, concise and accurate status on the risks and the plans for use at the Year 2000 PO project management and Year 2000 Steering Committee meetings. Year 2000 Project Manager
5. Report information.
The status and dispositions of risks and issues are to be discussed at the Year 2000 project management meeting and/or the Year 2000 Steering Committee meeting. Year 2000 Project Manager and Risk Owners

Note: The responsibility currently assigned to the Year 2000 Project Manager can be delegated to other members of the organization including audit.