Chief of Staff
(EX-02, EX-03,
or EX-04–
one per minister's office)
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- is the most senior political advisor to the minister;
- is responsible for the overall management of the minister's
office, including managing the office budget and staff;
- is responsible for developing and implementing strategic
plans in order to assist in delivering the department's and minister's
mandate;
- is responsible, on behalf of the minister, for liaising with
senior departmental officials in order to ensure a positive working
relationship between the minister and the Public Service;
- must ensure that the minister is properly briefed and advised
on all issues that relate to the government's mandate and the
department's objectives; and
- must liaise, on behalf of the minister, with the Prime
Minister's Office and other ministers' chiefs of staff in order to
address government-wide issues
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Senior Policy Advisor
(EX-02)
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- is responsible, in collaboration with the department, for
overseeing policy development on behalf of the minister;
- is also responsible for advising and briefing the minister on
all relevant policy issues;
- needs to work closely with the Prime Minister's Office and
other ministers' offices in order to co-ordinate the development of
policies and programs within the government;
- must ensure that policy development within the minister's
responsibilities is consistent with the broad policy goals of the
government, as laid out in key documents, such as the Speech from the
Throne and the budget;
- should work closely with the department to ensure that
policies and policy development are consistent with the minister's
objectives and the government's mandate; and
- should liaise with key stakeholders in order to inform or
consult on important policy initiatives within the minister's purview
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Director of Communications
(EX-02)
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- is responsible for providing strategic planning and
communications advice to the minister;
- is also responsible for leading comprehensive communication
plans on behalf of the minister;
- must consult regularly with the Prime Minister's Office in
order to better co-ordinate government-wide communications;
- should oversee, and co-ordinate with the department, the
development of communications initiatives to ensure that they are
consistent with the minister's objectives and the government's mandate;
- should establish and maintain a professional relationship
with the media; and
- is the leading official spokesperson for the minister; at the
behest of the director of communications, the role of spokesperson to
the minister may be assigned to the special assistant, communications
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Director of Parliamentary Affairs (EX-02) |
- is responsible for advising and briefing the minister on all
legislative issues;
- is responsible, on behalf of the minister, for overseeing all
phases of the legislative approval process from the development of
legislation within the department to Royal Assent;
- is the point person within the minister's office for
implementing the government's parliamentary reform initiative, which
includes consulting committee members on proposed legislation;
- is responsible for liaising with caucus and the office of the
minister's parliamentary secretary to discuss the department's
legislative agenda;
- must liaise with the Prime Minister's Office, other
ministers' offices, and caucus members to ensure co-ordination of
government-wide legislative issues; and
- must work closely with the senior policy advisor to ensure
consistency between policy and legislative initiatives
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Policy Advisor
(AS-08)
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- is responsible, working under the direction of the senior
policy advisor and in collaboration with the department, for policy
reviews on specific issues;
- is also responsible for advising and briefing the minister on
relevant policy issues;
- needs to work closely with the Prime Minister's Office and
other ministers' offices in order to co-ordinate the development of
policies and programs within the government;
- must ensure that policy development within the minister's
responsibilities is consistent with the broad policy goals of the
government, as laid out in key documents, such as the Speech from the
Throne and the budget;
- should work closely with the department to ensure that
policies and policy development are consistent with the minister's
objectives and the government's mandate; and
- should liaise with key stakeholders in order to inform and/or
consult on important policy initiatives within the minister's purview
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Senior Special Assistant
(AS-07)
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- provides political advice and support on particular policy
issues, communications, and parliamentary affairs at a greater level of
complexity and responsibility than special assistant; and
- provides political advice and assistance in relation to
regional responsibilities
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Special Assistant, Communications (AS-05)
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- is responsible for providing communications support to the
minister and director of communications;
- is responsible for overseeing the timely development of
communications products by the department, such as press releases and
speeches;
- must consult, in collaboration with the director of
communications, with other minister's offices in order to better
co-ordinate government-wide communications;
- should establish and maintain a positive relationship with
the media; and
- may report to the director of communications
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Special Assistant,
Parliamentary Affairs (AS-05)
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- provides general support to the minister and the director of
parliamentary affairs;
- is responsible for briefing and preparing the minister for
Question Period;
- assists the director of parliamentary affairs in implementing
the government's Parliamentary Reform initiative;
- liaises with caucus and the office of the minister's
parliamentary secretary to discuss the department's legislative agenda;
- liaises, in collaboration with the director of parliamentary
affairs, with the other ministers' offices and caucus members to ensure
co-ordination of government-wide legislative issues; and
- may report to the director of parliamentary affairs
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Special Assistant,
Regional Affairs / Regional Desk
(AS-05)
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- is responsible for providing political advice and support to
the minister for an assigned specific province or region of the country;
- will liaise extensively with caucus members within their
province or region of responsibility in order to advise and consult them
on departmental policies and programs;
- is responsible for liaising with stakeholders within their
province/region of responsibility to ensure a thorough understanding of
departmental policies and programs;
- is responsible for all logistical, travel, and advance
operations when the minister travels in the province or region of the
assistant's responsibility; and
- under the guidance of the senior policy advisor, may be
required to manage policy files, especially files with a provincial or
regional focus
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Minister's Private Secretary (AS-06)
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- provides the primary liaison and communication links between
the minister and his or her staff, deputy minister, other ministers, and
outside government;
- manages the minister's schedule in a constant state of
changing priorities and high pressure; assesses the need for meetings
and manages the planning, preparation, and logistics of appointments,
meetings, speaking engagements, and other functions to be attended by
the minister;
- assesses the priority of incoming and outgoing material to
ensure the minister receives accurate and relevant information on a
timely and often urgent basis;
- maintains an understanding of an extensive range of current
and emerging government-wide issues and an extensive and effective
network of contacts within and external to government; and
- provides timely and quality responses to internal and
external clients on a wide variety of issues concerning the minister and
the government
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Support Staff
(up to AS-04)
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- positions include individually or in combination such
administrative functions as reception, scheduling, organizing meetings,
record keeping, information management, and document processing and
control–salaries should be commensurate with complexity of functions
and level of responsibility; and
- positions should require a knowledge of departmental and
governmental processes, procedures, systems, and policies
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Parliamentary Secretary's Assistant
(AS-05)
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- is responsible for advising and briefing the parliamentary
secretary on all legislative issues;
- is responsible, on behalf of the parliamentary secretary, for
working closely with the minister's office on all phases of the
legislative approval process from the development of legislation within
the department to Royal Assent;
- is the point person within the parliamentary secretary's
office for ensuring adherence to the government's Parliamentary Reform
initiative, which includes consulting committee members on proposed
legislation; and
- is responsible for liaising with caucus and the office of the
minister to discuss the department's legislative agenda
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Regional Affairs Director
(EX-01)
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- senior ministerial staff member in a minister's regional
office assisting the regional minister with the role of senior
government spokesperson for the region;
- is responsible, in collaboration with regional offices of
federal departments, for overseeing policy integration on behalf of the
minister;
- is also responsible for advising and briefing the minister on
all relevant regional issues;
- works closely with other ministers and MPs in the region in
order to assist in the co-ordination of policies and programs within the
region; and
- is responsible for briefing and preparing the minister on
regional issues
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Regional Communications Advisor (IS-05)
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- senior communications staff member in the minister's regional
office assisting the regional minister with the role of senior
government spokesperson for the region;
- is also responsible for environmental scans and advising and
briefing the minister on all relevant regional concerns and threats;
- works closely with other ministers and MPs in the region in
order to assist in the co-ordination of messaging within the region; and
- is responsible for preparing communiqués, press releases,
and communication strategies for the minister on regional issues
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Staff Director (EX-01)
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- is the most senior political advisor to the Secretary of State;
- is responsible for the overall management of the Secretary's of
State office, including managing the office budget and staff;
- is responsible for developing and implementing strategic plans in
order to assist in delivering the Secretary's of State mandate;
- is responsible, on behalf of the Secretary of State, for liaising
with senior departmental officials in order to ensure a positive
working relationship between the Secretary of State and the Public
Service;
- must ensure that the Secretary of State is properly briefed and
advised on all issues that relate to the government's and their
Minister's mandate; and
- must liaise, on behalf of the Secretary of State, with the Prime
Minister's Office and other Ministers' and Secretaries' of State
Offices in order to address government wide issues
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