ARCHIVED - Citizenship and Immigration Canada - Supplementary Tables

Strategies / Comments

1. Interim target: The Department’s cumulative annual interim target is a 2-percent absolute reduction in GHG emissions annually, relative to the baseline fiscal year of 2005–06. This represents 11.76 percent of the Department’s overall GHG reduction target. Therefore, by the end of the given fiscal year (the second year of the Federal Sustainable Development Strategy), the Department should have achieved a 4-percent reduction of GHG emissions.
2. Scope: Fleet.
3. Roles and responsibilities: Director General of Administration, Security and Accommodation is the target lead.
4. Key activities: Replacement and/or disposal of old vehicles.
5. Reporting requirements: Any project that has the potential to increase or decrease GHG emissions is reported to CIC’s Assistant Deputy Minister of Corporate Services, after the project has been assessed using the Federal Greenhouse Gas Tracking Protocol—A Common Standard for Federal Operations.
6. Plans for engagement: Further management meetings among CIC’s Directors General and Regional Directors General.
7. Tools and resources: Federal Greenhouse Gas Tracking Protocol—A Common Standard for Federal Operations.

Strategies / Comments

1. The main location is situated at CIC National Headquarters in Ottawa plus six regional offices that manage disposal centrally for a total of seven locations, which would be expressed as 100% (Please note: Departmental locations can be defined as a facility or organizational unit. CIC has established the location as an organizational unit—one per region).
2. In the spirit of transparency and accountability, CIC will link to the Public Works and Government Services Canada (PWGSC) EEE implementation plan (E-Waste) on its intranet, which will include all of the required elements, as per the mandatory implementation strategies listed in the GGO targets table.

Strategies / Comments

1. Scope: To reduce departmental reporting and simplify tracking of this target, the Department has scoped in all buildings, space configurations and employees to achieve an average ratio of 8:1 by 2012–13 for employees working at National Headquarters. While some buildings may have a smaller ratio due to building occupancy or security considerations, on average the Department will meet this target for all employees by 2014.
2. Method used for determining number of printing units: Information Technology (IT) Branch undertook a departmental initiative to barcode all new and existing printing units.
3. Method used for determining number of office employees: Treasury Board Secretariat (TBS) Population Affiliation Report. As well, an internal working group has established to develop a printer reduction strategy by March 2012.
4. Reporting requirements: Director General of Information Management collects printing unit information annually.
5. Roles and responsibilities: Director General of Information Management is target lead.
6. Plans for engagement: Further management meetings among CIC’s Directors General and Regional Directors General.

Strategies / Comments

1. Scope: CIC has elected to include all departmental employees (approximately 5,800 employees).
2. Method used for determining paper consumption: PWGSC standing offer usage data.
3. Method used for determining number of office employees: TBS Population Affiliation Report.
4. Reporting requirements: Director General of Administration, Security and Accommodation uses PWGSC standing offer information annually.
5. Roles and responsibilities: Director General of Administration, Security and Accommodation is target lead.
6. Plans for engagement: Procurement personnel and acquisition cardholders are now required to purchase paper only through PWGSC standing offers. This has been disseminated via central communication and is documented in the procedures manuals available on the website.

Strategies / Comments

1. Scope of the green meeting guide: All departmental or interdepartmental meetings held at CIC offices with at least 10 participants.
2. Reporting requirement: CIC’s Administration, Security and Accommodation Branch is responsible for creating a strategy to implement the green meeting guide and monitor its use. The objective is to adopt the green meeting guide and promote it among key groups like administrative staff, cardholders, etc. CIC will publish information on its intranet and its Wiki, and work with internal communications to inform all employees.
3. Evidence that the green meeting guide has been adopted: None to date as the data is expected next fiscal year.
4. Roles and responsibilities: Director General of Administration, Security and Accommodation Branch is target lead.
5. Key components: Planning, travel/accommodations, procurement/hospitality and tracking/accountability.
6. Opportunities for continuous improvement: It has proven difficult to monitor the use of the guide. CIC has formed a working group to consider monitoring mechanisms to track progress. The activities are to review the green meeting guides developed by other government departments and incorporate aspects that apply to CIC. Activities also include developing a departmental green meeting checklist that would fit on one page.
7. Mechanisms to evaluate: The effectiveness of the green meeting guide will be evaluated in 2014.
8. Plans for engagement: Departmental policy mandating use, e-mail dissemination, topic for management meetings, green meeting training seminar.

Strategies / Comments

1. Specific: Refers to specific type of commodity and purchasing mechanism.
2. Measurable: Information available from CIC’s financial system.
3. Achievable: Departmental policy mandating use of PWGSC standing offers.
4. Relevant: High volume of IT hardware purchases.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Scope: All IT hardware purchases.
2. Processes/reporting requirements: Financial database.
3. Roles and responsibilities: Manager of IT Procurement is target lead.
4. Opportunities for continuous improvement: For select IT hardware not available from PWGSC, the Department will work to ensure that IT hardware purchases incorporate environmental considerations.
5. Plans for engagement: E-mail dissemination and meetings with Directors General.

Strategies / Comments

1. Specific: Refers to specific type of commodity and purchasing mechanism.
2. Measurable: Information available from CIC’s financial system.
3. Achievable: Departmental policy mandating use of PWGSC standing offers.
4. Relevant: High volume of professional services contracts.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Scope: All IT professional services.
2. Processes/reporting requirements: Financial database.
3. Roles and responsibilities: Manager of IT Procurement is target lead.
4. Opportunities for continuous improvement: For select IT professional services not available from PWGSC, the Department will work to ensure that purchases incorporate environmental considerations.
5. Plans for engagement: E-mail dissemination and meetings with Directors General.

Strategies / Comments

Working with technical authorities to encourage planning through regular communication and reporting.

Strategies / Comments

1. Procurement specialists will complete the CSPS Green Procurement (C215) course. Administrative assistants have access to in-house equivalent training.
2. Reporting requirements: Collect data from CSPS annually; Human Resources maintains an up-to-date list of employees with/needing training.
3. Roles and responsibilities: Director General of Administration, Security and Accommodation is target lead.
4. Opportunities for continuous improvement: Targeting 100% of employees is difficult due to turnover. However, in future years, acquisition cardholders could also be targeted.
5. Plans for engagement: E-mail dissemination of policy.

Strategies / Comments

1. Specific: Achievement level of 100% for all National Headquarters procurement and contracting specialists.
2. Measurable: Information available from in-house Human Resources tracking system.
3. Achievable: Departmental policy mandates that performance evaluations for all existing and new functional heads of procurement and materiel management include environmental considerations.
4. Relevant: Targets all relevant employees.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: Directors General and Directors of PG classified employees and employees identified as a procurement functional specialist (11 in total).
2. Reporting requirements: Managers to report to target lead.
3. Roles and responsibilities: Director of Administration is target lead.
4. Plans for engagement: Inclusion in employee performance management agreement.

Strategies / Comments

1. Specific: Achievement level of all identified processes and controls.
2. Measurable: Existence of baseline list of all formalized management processes and controls.
3. Achievable: Dedicated employees responsible for target.
4. Relevant: Decision-making authority for purchases decentralized.
5. Time-bound: Date established for target implementation and completion.

Strategies / Comments

N/A