ARCHIVED - Department of Justice Canada - Supplementary Tables

Strategies / Comments

1. Definition of Location: For this target, Justice Canada has defined location by region.
2. Number of Locations: Justice Canada IT group supports 7 internal regions (ARO, QRO, NCRO, ORO, PRO, BCRO, NRO) across the country, occupying 40 physical sites (points of presence). 
3. Implementation Strategies:
   1. Establish an E-Waste plan that covers the NCR and the Regions.
   2. The established E-waste plan will allow for the expansion of the NCR E-Waste program.
   3. The department will apply an e-waste disposal mechanism for 100% of electronic devices in accordance to the following hierarchy of options:
      1. Computer for Schools
      2. Crown Assets
      3. Provincial Extended Producer Responsibility Programs
      4. PWGSC Standing Offer for E-waste Recycling

Printing Unit Reduction Target

Strategies / Comments

1. Definition of Printing Units: The Print Strategy study considered all printers, photocopiers, and multi-function devices as "printing units".
2. Target Scope:
   1. The current print ratio in the NCR is 2.4:1
   2. The IT Print Strategy will address all print-capable devices nationally.
3. Method for Tracking Printing Units:  All network-connected devices are traceable in a database; stand-alone devices will be converted to network-connected with the Print Strategy over time and as lease terms expire.
4. Method for Tracking Office Employees: Annual Departmental Performance Report. There are approximately 4411 employees.
5. Roles and responsibilities: ADM of Management Sector is target lead.
6. Implementation Strategies:
   1. FY 2010-11: In the spring of 2010, Justice Canada completed Phase I of a Print Management Strategy, which was an independent reporting and auditing of, and recommendations for, all print-capable devices within the JUS National Capital Region (NCR).  The NCR region was chosen for the initial audit as it represents approximately 50% of JUS' staff nationally.
   2. FY 2011-12: Phase 2 of the strategy will be the continuation of the audit and analysis in the other regional sites, as well as the implementation of recommendations of Phase I.
   3. FY 2012-13: Completion of Phase 2 should yield a print ratio of at least 5:1.

Paper Consumption Target

Strategies / Comments

1. Baseline fiscal year selected: 2010-11
2. Target Scope: Within the scope of this Performance Measure is paper consumption per employee; outside the scope of this Performance Measure is the actual landfill waste.
3. Method for Tracking Paper Consumption: PWGSC Paper Standing Offer
4. Method for Tracking Office Employees: Annual Departmental Performance Report (DPR). There are approximately 4411 employees.
5. Implementation Strategies:
   1. As part of its efforts to reduce paper consumption, the Department is implementing default two-sided printing on all black-and-white printers
   2. The department is committed to making greater use of electronic formats for distribution of documents and reports

* Of note, in the 2010-11 RPP, Justice Canada reported with respect to paper consumption a 2008-2009 baseline figure and a 7% paper reduction target by 2010-11. While the Justice Canada is committed to reducing paper consumption in the 2010-11 fiscal year, Justice Canada is updating its paper consumption target to align with the Federal Sustainable Development Strategy and to take advantage of improved paper tracking capabilities. As a result, the baseline fiscal year has been adjusted from 2008-09 to 2010-11 and the paper consumption target has been adjusted from 7% annually to 20% by March 31, 2014.

Green Meetings Target

Strategies / Comments

1. Scope of the green meeting guide: All departmental or interdepartmental meetings and conferences organized by departmental officials.
2. Reporting requirement: Our SD secretariat is responsible for creating a strategy to implement the guide and monitor its use.
3. Evidence that the green meeting guide has been adopted: Approval by senior management and use in the department.
4. Roles and responsibilities: Sustainable Development Champion is target lead.
5. Key components: Planning, travel / accommodations, procurement / hospitality, and tracking / accountability.
6. Plans / strategies for departmental engagement: Use of departmental communications vehicles such as JustInfo, discussion at staff
7. Opportunities for continuous improvement: Seek feedback on the guide from Green Teams, managers and employees.

Green Procurement Targets

8.10 As of April 1, 2011, each department will establish at least 3 SMART green procurement targets to reduce environmental impacts.

Strategies / Comments

1. Scope: all departmental competitive procurement processes using standard solicitation documents.
2. Develop Request for Proposal evaluation criteria and obtain the Departments Sustainable Development Steering Committee approval
3. Integrate selection criteria into departmental templates and procurement process documentation
4. Integrate the information into departmental contracting training documentation.
5. Roles and Responsibilities: DG Administration Services.
6. Reporting to be based on the use of template documents.
7. Plans for engagement: Email dissemination and training for procurement staff.
8. Estimated environmental benefits: Reduced energy use / hazardous material.

Strategies / Comments

1. Scope: Department-wide.
2. Roles and Responsibilities: DG Administration Services.
3. Mandate the use of recycled paper with a minimum 30% recycled content
4. Plans for engagement: Incorporate Mandate information into departmental contracting training for IFMS users and Acquisition Card holders.
5. Monitor progress and address area of non compliance.
6. Estimated environmental benefits: Reduced resource use.

Strategies / Comments

1. Scope: Department-wide.
2. Roles and Responsibilities: DG Administration Services.
3. Establish external partners for collection
4. Plans for engagement: Promote the program through communication channels
5. Reporting on percentage of regions with programs and amount of batteries disposed of 
6. Estimated environmental benefits: Reduced hazardous material.

8.11 As of April 1, 2011, each department will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.

Strategies / Comments

1. Scope: Department-wide.
2. Roles and Responsibilities: DG Administration Services.
3. Revise training material for procurement training for procurement personnel and Acquisition Card users. All new Acquisition cardholders and administration staff granted limited delegation will receive training on the requirements for green procurement.
4. Plans for engagement: All procurement and materiel management professionals will receive green procurement training as it applies to the materiel life cycle.
5. Estimated environmental benefits: Reduced energy use and resource consumption.

Strategies / Comments

1. Scope: Department-wide
2. Roles and Responsibilities: DG Administration Services
3. All procurement and materiel management personnel will have green procurement terms in their annual performance agreements.
4. Plans for engagement: Performance review process.
5. Estimated environmental benefits: Reduced energy use and resource consumption.

Strategies / Comments

1. Scope: Department-wide
2. Roles and Responsibilities: DG Administration Services
3. Plans for engagement:
   1. Review process documentation, including, but not limited to, policies, standards, guidelines, guides and manuals to incorporate a green component into the procurement strategy;
   2. Establish relative priorities of possible actions and identify and consult stakeholders;
   3. Establish a schedule and necessary approval processes for revising identified management processes and controls;
   4. Establish a corporate system (such as IFMS Plant Maintenance module or an equivalent) for monitoring the inclusion of environmental/green procurement considerations in management processes and controls;
   5. Establish Green selection criteria for goods (templates CID, RFP, etc.) to ensure environmental performance considerations are integrated into the procurement process to direct personnel towards the purchase of the environmentally preferable models.
4. Estimated environmental benefits: Reduced energy use and resource consumption.