ARCHIVED - 2009-2010 RPPs - Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

The Canada Industrial Relations Board is supporting the protection of the environment and sustainable development by providing environmental considerations into the procurement decision-making process and choosing preferable goods and services within the green market. The CIRB purchases primarily involve office supplies, office furniture and IT equipment. These purchases are made through the use of the PWGSC Standing Offer on products and services that provides best prices, better quality and a green procurement guarantee (e.g, recycled material, environmental performance).

Has your department established green procurement targets?

The Canada Industrial Relations Board is in the process of ensuring that procurement incorporates environmental performance considerations; from planning, identification and definition of requirements, acquisition, operation and maintenance to disposal of goods or closeout activities of acquired services.

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

(a) Implement an effective approach to procurement planning and requirement definition that incorporates environmental performance

(b) Evaluate potential suppliers' ability and/or capacity to satisfy the environmental performance criteria.

(c) Carry out asset disposal in the most environmentally responsible way, such as waste minimization and/or diversion along with choosing goods and services that meet policy requirements.

How is your department planning to meet the objectives of the Policy on Green Procurement?

The Canada School will meet the objectives of the Policy on Green Procurement by:

1. Reviewing its training documents to ensure that clients are familiar with the Policy on Green Procurement;
2. Reviewing the Acquisition Card Policy to ensure that clients buy more with their acquisition card rather than using a purchase order or a contract;
3. Meeting with clients to plan their yearly requirements in order to try and combine them and issuing standing offers and contracts with option years/periods in order to reduce the number of contracts issued in a year;
4. Reviewing its contracts to reduce the number of pages to be printed and requesting that contracts be printed on both sides of each page;
5. For the purchase of goods and services, reinforcing the purchase and/or rental of recycled and reused material; and
6. Regularly updating the Green Procurement online course that is hosted on Campusdirect. This will be done in collaboration with the Procurement, Materiel Management and Real Property (PMMRP) community to reflect future changes to the Green Procurement policy and practice.

Has your department established green procurement targets?

In progress

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The above will result in a substantial reduction in paper usage.

How is your department planning to meet the objectives of the Policy on Green Procurement?

Green procurement has been identified as a key aspect of the CFIA environmental management program. The CFIA Environmental Policy commits the CFIA to working within the federal government framework for greening government operations.
Under the CFIA’s Environmental Management Program, procurement considerations are reflected in plans and strategies for managing other environmental aspects i.e. ozone-depleting substances phase-outs, energy audits, waste reduction initiatives and increasing the hybrid fleet.
One of the current CFIA targets for green procurement is aimed at providing procurement personnel and material managers with the knowledge and awareness to apply green procurement consideration in their day-to-day work tasks.

As well, the CFIA's Contracting Policy now requires competitive requests for proposals to include, where applicable, environmental criteria.

The CFIA continues to progress in meeting the objectives of the Policy on Green Procurement as we become more knowledgeable in this area and as more tools become available such as PWGSC standing offers which incorporate green criteria.

Has your department established green procurement targets?

Yes

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Green procurement target # 1 – 100 per cent of material managers and procurement personnel will have attended green procurement training by 2010.

Materiel managers and Procurement Officers will complete the Green Procurement Course (C215) provided by the CSPS by 2009-2010. In order to make sound financial and ethical decisions, it is very important to put in place strategies for successfully incorporating environmental performance considerations into procurement decisions. This online course introduces the Policy on Green Procurement and provides detailed strategies for applying its principles throughout the procurement process. Participants will define requirements, evaluate products and services, identify the major eco-labelling organizations and learn to use life-cycle analysis and other tools when purchasing environmentally preferable products and services.

How is your department planning to meet the objectives of the Policy on Green Procurement?

Green procurement is a greening priority of the federal government. The CGC follows the procurement process established by Public Works and Government Services Canada (PWGSC). Recurring purchases are ordered from the standing offer as established by PWGSC. The CGC has implemented several sustainable initiatives to meet the objectives of the Policy on Green Procurement and environmental considerations have been incorporated into the procurement process. These are consistent with the overall objective of value for money in procurement while also complying with associated legislative, regulatory and policy obligations. Researching further opportunities for green procurement is an ongoing process at the CGC.

Has your department established green procurement targets?

Yes

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

• Provide procurement personnel and material managers with the knowledge and awareness to apply green procurement consideration in their day-to-day work tasks through training and information sessions by 2011.
• A service agreement is in place to service CGC printers and supply cartridges. Printer cartridges used are recycled where possible.
• Copy paper purchased is 30% recycled paper.
• Printing is done on recycled paper when possible.
• IT equipment is recycled through the Computers for Schools Program when possible.
• A trade- in program is used for upgrades to certain components of CGC analytical equipment when possible.
• The majority of new electrical equipment purchased is Energy Smart.

How is your department planning to meet the objectives of the Policy on Green Procurement?

The Contracting and Materiel Management Directorate is developing a Departmental Strategy Paper on Green Procurement which will identify specific targets, how they will be tracked and how they will contribute to supporting the Governement of Canada’s overall Sustainable Development Strategy. Use of PWGSC’s “Green” Standing Offers is mandatory and Green Procurement is an integral part of all departmental training related to procurement and contracting. Green procurement training has been identified for all procurement staff and is targeted for completion by March 31, 2009.

Has your department established green procurement targets?

In progress

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Our green procurement targets for 2009–2010 will contribute to environmental objectives by:

• Reducing waste and supporting re-use, recycling and re-furbishing.
• Identifying performance measures for planning and reporting on green procurement.
• Incorporating environmental performance considerations into the commodity management process.
• Ensuring tender documents include environmental related evaluation criteria.
• Ensuring that procurement staff completes the online course on green procurement.
• Implementing a tracking feature for green purchases and suppliers through the Department's integrated finance and materiel system.
• Continuing departmental initiatives that contribute to the reduction of Green House Gas (GHG) emissions.

How is your department planning to meet the objectives of the Policy on Green Procurement?

Education

1. Procurement staff participation in Canada School of Public Service Green Procurement course
2. Presentations on green procurement to administrative assistants at the annual Administrative Assistants Conference

Systems

1. Inclusion of the data point in the Integrated Financial and Materiel System (SAP) purchasing module allows identification and tracking of green purchases
2. Departmental forms (Purchase Requisition, Contract Request Summary) to be updated to highlight green procurement as a consideration in planning procurements; link on CIC’s internal website for additional information on green procurement

Has your department established green procurement targets?

Yes

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Citizenship and Immigration Canada (CIC) has established the following green procurement targets as part of its overall Sustainable Development (SD) Strategy:

1. Note that targets are continually changing and improving based on the findings from CIC’s SD Action Plan.
2. CIC is working to protect the environment and promote sustainable development through various initiatives, including the reduction of fleet size and use of alternative fuels to reduce greenhouse gas emissions, the reduction of waste through recycling, and the inclusion of environmental factors in procurement decisions.
3. 100% of CIC administrative assistants will be applying the green procurement guidelines by March 2010.
4. CIC administrative assistants will receive updated information on green procurement through CIC’s annual Administrative Assistants Conference.
5. 100% participation in SD/Green Procurement Working Groups or meetings where CIC is represented.
6. 5% increase over two years in the total amount of green products and services purchased by CIC by March 2010.
7. The findings from the SD Action Plan will be integrated into the green procurement policy.

How is your department planning to meet the objectives of the Policy on Green Procurement?

CSC has developed a Sustainable Development Strategy that responds to each of the seven Government Operations goals as described in Table 4.

Has your department established green procurement targets?

Yes

Expected results are described for each plan in Table 4.

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The proposed targets for CSC include:

• reduction in negative environmental impacts generated from toxic products;
• reduction in water consumption;
• reduction in energy consumption;
• reduction in solid waste disposal;
• reduction in the use and disposal of hazardous materials;
• timely reporting to Senior Management

1. How is your department planning to meet the objectives of the Policy on Green Procurement?

The Department of Finance Canada, the Treasury Board of Canada Secretariat, and the Canada Public Service Agency have taken a common approach to meeting the objectives of the Policy on Green Procurement through their departmental 2007-09 sustainable development strategies. It is important to note that the Policy applies to the life-cycle management of the procurement of goods and services. It encompasses and applies across all four stages of the procurement process, from planning and acquisition through use and disposal.

2. Has your department established green procurement targets?

Yes

3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

(1) Introduce green procurement training for 100 per cent of materiel managers and procurement staff and 60 per cent of acquisition cardholders

Benefits—Better awareness, application, and tracking of the Policy on Green Procurement

(2) Increase purchase of green office furniture by 50 per cent

Benefits—Increased purchases of furniture with improved air quality benefits, improved quality, and decreased long-term costs

(3) Configure the Integrated Facilities Management Systems (SAP-IFMS) to facilitate green procurement tracking and reporting

Benefits—Department-wide ability to track green procurement purchases of products and services

(4) Introduce multi-function document manager pilot program

Benefits—Decreased paper and energy use, improved air quality, increased efficiency of resources, and cost savings

(5) Update recycling program to increase waste diversion from landfill to 75 per cent

Benefits—Improved waste diversion rate in the facilities occupied by the Department of Finance Canada, the Treasury Board of Canada Secretariat, and the Canada Public Service Agency

(6) Develop and implement a composting program

Benefits—Improved waste diversion rate in the facilities occupied by the Department of Finance Canada, the Treasury Board of Canada Secretariat, and the Canada Public Service Agency

(7) Reduce greenhouse gas (GHG) emissions per vehicle-kilometre by 15 per cent

Benefits—Improved fuel efficiency

(8) When available, 90 per cent of gasoline purchased be ethanol-blended

Benefits—Reduced dependence on fossil-based fuels

(9) Introduce green and defensive driver training for fleet drivers

Benefits—Improved fuel efficiency

(10) Decrease GHG emissions by 5 per cent in L'Esplanade Laurier

Benefits—Decreased energy consumption

(11) Develop a shared environmental management system

Benefits—Compliance, due diligence, and reduced environmental risk

(12) Increase Green Citizenship Network membership by 25 per cent and improve opportunities for employee participation

Benefits—Decreased resource consumption through awareness and program delivery

How is your department planning to meet the objectives of the Policy on Green Procurement?

Foreign Affairs and International Trade Canada is planning to meet the objectives of the Policy on Green Procurement through the implementation of the green procurement commitments established for the federal government by the Office of Greening Government Operations, and as captured in the department's Sustainable Development Strategy. Progress will be tracked and monitored through the department's Environmental Management System.

Has your department established green procurement targets?

Yes

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Based on the 2006 guidance document Coordinating the Fourth Round of Departmental Sustainable Development Strategies, Foreign Affairs and International Trade Canada has incorporated green procurement commitments into its departmental Sustainable Development Strategy (SDS), Agenda 2009. This will facilitate a greater integration of sustainable development, including green procurement, into departmental policies, programs and operations.

The two commitments in DFAIT's SDS are to:

1. Identify three green procurement targets. These are:
   1. Develop a tracking system within the Integrated Management System that will help track and report on green purchases made by the department. To ensure the successful implementation of a tracking system at DFAIT, the Procurement, Materiel Management and Logistics Division developed and implemented the online ordering system Shop@DFAIT, which identifies green products with a green dot. This online system for ordering office supplies will allow DFAIT to track the green purchases made through this system on an annual basis. A further objective is to increase the percentage of green purchases throughout the department.
   2. Ensure that environmental considerations are included in 100% of contracts and standing offers. A "green contracts" initiative is being implemented, including the development of environmental criteria that could be included in all contracts and standing offers. The successful completion of this target will further ensure that environmental criteria are taken into consideration when the department contracts for goods and services.
   3. Reduce by 25% the total number of cordless mice purchased by March 31, 2012, using 2008-09 as a baseline. Data are currently being captured in order to set the baseline on which the implementation of this target will be measured. The successful completion of this target will reduce the use of cordless mice at the department, which will in turn reduce the number of batteries purchased, used and discarded. In the interim, the Procurement, Materiel Management and Logistics Division has implemented a battery recycling program to reduce the environmental impact of battery use at DFAIT. The cost to dispose of batteries is being absorbed by the division initiating the program.
2. Ensure that 100% of materiel managers and procurement personnel receive green procurement training. The anticipated results associated with this target are that all materiel managers and procurement personnel will have greater knowledge of green procurement; the environmental impact will be reduced due to an increase in the purchase of greener products; and financial savings accrued from purchasing greener products will be passed on to taxpayers. Efforts are under way to ensure that procurement personnel include green procurement training in their Performance Management Plans.

How is your department planning to meet the objectives of the Policy on Green Procurement?

Through the Department of Justice’s Sustainable Development Strategy 2007-2009, objectives, targets and performance indicators have been established to meet objectives defined in the Policy on Green Procurement.

Has your department established green procurement targets?

Yes

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The Department of Justice’s Sustainable Development Strategy 2007-2009 contains three objectives, among which Improving the environmental sustainability of the Department’s physical operations. A key target of this objective is the implementation of the Government’s Green Procurement Policy. To this end, the following performance indicators have been established:

• All appropriate staff will receive training on the application of the Green Procurement Policy.
• Obtain support from PWGSC in the implementation and tracking of procurement practices.
• Promote usage of established standing offers (established by PWGSC or internal to the department) as they already support the Green Procurement Policy
• Encourage client groups to consider targeting greener products in their invitations to tender.
• Spending data to be assessed, baseline established and specific targets developed by 2009 for selected categories of purchases in accordance with IFMS capabilities.
• A standard reporting mechanism is under consideration within the Integrated Financial and Materiel System (IFMS) to monitor compliance with the policy once the criteria for reporting has been defined.
• Develop furniture standards for Department for furniture procurement and life cycle.
• Departmental projects/initiatives will include mission statements.

How is your department planning to meet the objectives of the Policy on Green Procurement?

A comprehensive internal implementation strategy is under development. As well, the department has incorporated environmental considerations into its Integrated Investment Plan for capital costs. The department is also working with Public Works and Government Services on Procurement Renewal and, through this initiative, is considering departmental participation to pilot one of the tools developed to assist all departments with implementation. The tool under consideration is Guidelines to Integrate Environmental Performance Considerations into Procurement Management Control Frameworks.

Environment Canada, as one of the policy partners for this Policy, continues to fulfill its role in providing expert guidance and advice to Public Works and Government Services as described in the MoU between the policy partner departments and the Treasury Board Secretariat. As part of this role, EC continues to participate in several commodity teams, to ensure that appropriate green criteria are integrated into Government of Canada purchasing instruments.

Has your department established green procurement targets?

No

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

N/A

How is your department planning to meet the objectives of the Policy on Green Procurement?

Indian and Northern Affairs Canada (INAC) has addressed the Policy on Green Procurement requirements as part of the department’s Sustainable Development Strategy (SDS) 2007-2010, Target 2.3.2 Develop and implement a green procurement policy for INAC. Target fulfillment has progressed under the leadership of the Procurement and Contracting Review Committee (PCRC) and its associated working groups. The PCRC is composed of regional Responsibility Centre Managers (RCMs), procurement experts and environmental management specialists collectively mandated to implement a renewed procurement and contracting function within the department.

INAC has completed a preliminary in-house policy review of green procurement in December 2008. With support from the PCRC, INAC will use the findings of the review to help integrate Policy on Green Procurement requirements into departmental procurement policies and procedures.

Has your department established green procurement targets?

In progress

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

INAC must establish targets for the acquisition of environmentally preferred goods and services in order to both implement Policy on Green Procurement requirements and meet INAC’s SDS Target (indicated above).

Although no targets have been established to date, departmental green-procurement targets are in development and will encompass environmental performance clauses in service contracts as well as the application of minimum environmental performance standards for commodity groups and classes such as passenger vehicles and information technology (IT) hardware. These departmental green-procurement targets will also complement new government-wide environmental performance standards.

1. How is your department planning to meet the objectives of the Policy on Green Procurement?

• NRCan will continue the implementation of a number of "paper-reduction" projects underway that are expected to result in significantly less paper used in 2009-2010. Some projects include: full ramp up of electronic procurement system to replace paper submissions, communication approach to encourage all NRCan staff to sign up for on‑line pay stubs, and video projection systems/computers in most boardrooms so meeting participants don't require as many paper meeting handouts.
• NRCan will continue the implementation of training and awareness activities, and a departmental protocol for green procurement, so that all employees within the organization are aware of considerations, responsibilities and procedures, and are applying them to departmental procurement.
• NRCan will continue to further develop the definition of green procurement commodity-specific targets.

2. Has your department established green procurement targets?

In progress

3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

• NRCan plans to finalize research on the best way to measure the amount of paper usage while working collaboratively with PWGSC.
• More in depth consultation will continue throughout the department as part of the engagement activities of the broader NRCan Green Operations initiative in the context of the Policy implementation. This will assist in identifying commodity areas that will form the basis of an initial round of target-setting.
• The target areas identified are paper, internal printing and travel (key areas of high spending). These target areas have been endorsed by senior management (Departmental Management Committee). Potential approaches and targets have been developed.
• In the cases of paper, internal printing, and travel, the approaches and targets established in the previous fiscal year will be used for further work in 2009/2010.

How is your department planning to meet the objectives of the Policy on Green Procurement?

The Office of the Commissioner of Lobbying (OCL) is a small organization compared with most federal government departments and agencies. It is not an asset intensive organization. Most of its assets consist of computer and office equipment, furniture and stationery supplies.

Even though it has not established green procurement targets, the OCL is contributing to the protection of the environment by using green procurement standing offers whenever possible, buying high-content recycled paper, and recycling spent batteries as well as empty toner cartridges used in office printers.  Other initiatives include printing the OCL's annual report and investigation reports on 100% recycled paper, double-sided printing of documents whenever possible, circulating documents of interest and/or making them available on a shared computer drive rather than printing multiple copies for internal distribution, and using the OCL's web site as the preferred means for public distribution of information and corporate publications.

Has your department established green procurement targets?

No

1. How is your department planning to meet the objectives of the Policy on Green Procurement?

OSFI’s procurement needs are predominantly for commodity goods such as computers, printers, office supplies, or furniture, and for informatics or other professional services including, at times, construction services. In order to maximize its Green Procurement, OSFI: continues to draw on the opportunities presented in the government-wide commodity management process under the Way Forward initiative; takes advantage wherever possible of PWGSC’s procurement services through tools such as Government of Canada Marketplace (GoCM), National Master Standing Offers (NMSO) or Departmental Standing Offers (DSO) and in so doing, achieves the levels of Green Procurement that have been negotiated by PWGSC. In combination, these procurement vehicles allow OSFI to incorporate environmental performance considerations in its procurement planning and requirement definitions.

2. Has your department established green procurement targets?

No

OSFI’s procurement needs for goods are largely met by government-wide commodity management processes under the Way Forward Initiative and by PWGSC’s procurement services. Based on its buying needs and past patterns, OSFI’s approach to meeting the Policy on Green Procurement is to capitalize on Standing Offers or Supply Arrangements negotiated by PWGSC, so as to ensure that it is procuring from companies that supply environmentally preferable goods and services. As well, OSFI is mindful of the policy whenever it conducts contracting under its own authority.

How is your department planning to meet the objectives of the Policy on Green Procurement?

In 2007, the PSC developed a sustainable development policy and related guidelines that were communicated to its employees. It should be noted that the PSC is not considered a Category 1 Department and, as such, is not required to table a sustainable development strategy (SDS) in Parliament. In addition to providing recommendations to employees on ways to go "green" within their office environment, the policy identified corporate "greening" initiatives to take effect immediately upon release of the new policy. These initiatives include the recommended use of refillable/remanufactured cartridges for all printers and photocopiers, the return of used cartridges for recycling, the purchase and use of recycled paper products as well as the reduction of paper use through the setting of printer defaults to duplexing (double-sided).

Even though the PSC is not a Category 1 Department and does not set SDS targets, it nonetheless addressed Green Procurement through its internal investment planning processes. The PSC has in place a five-year Hardware Evergreen Plan which ensures that computer hardware is replaced on a continual basis, according to an established schedule. The Plan establishes an acceptable hardware standard and allows for central budget planning. The Plan also ensures that IT hardware stays current and functional. The PSC has been using an annual Request for Volume Discount (RVD) for IT equipment with Public Works and Government Services Canada (PWGSC). The procurement of IT equipment is the PSC's main investment in procurement of goods. All PSC IT equipment no longer in use is disposed of through the "Computers for Schools" Program.

Has your department established green procurement targets?

In light of the PSC's buying patterns, the PSC did not see the need to establish its own specific green procurement targets, since it relies mainly on already established PWGSC Standing Offer and Supply Arrangements for the acquisition of the majority of its goods.

In progress

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

As previously mentioned, the PSC has not established specific targets but is achieving Green Procurement commitments through a combination of initiatives, including government-wide commodity management initiatives and procurement services of PWGSC.

The PSC has implemented several initiatives to address environmental issues associated with the procurement of goods and services:

• All of the PSC's solicitation documents include the following clause regarding Green Procurement and Services:
  • "5.13  Green Procurement and Services: The contractor should make every effort to ensure that all documents prepared or delivered are printed double-sided on Ecology certified recycled paper or on paper with equivalent post-consumer recycled content to the full extent to which it is procurable."
• The PSC does not provide paper versions of its General Conditions, Supplementary Conditions and Terms of Payment of the resulting contract within the solicitation documents. These documents are available on-line: http://www.psc-cfp.gc.ca/abt-aps/bus-aff/index-eng.htm.
• Similarly to the solicitation documents, in the near future the PSC will no longer provide paper versions of its General Conditions for contractual agreements. This information will be available from suppliers on-line: http://www.psc-cfp.gc.ca/abt-aps/bus-aff/index-eng.htm. This will reduce the document size from approximately 20 pages to approximately 8 pages.
• All of the PSC's contractual documents are printed double-sided.
• Whenever possible, the PSC posts its solicitation documents on-line (MERX), which provides the option to bidders to download the document on their computers.
• The PSC purchased most of its goods using Standing Offers established by PWGSC which relate to Green Products/Services (e.g. re-manufactured and virgin toner; cartridges for various type of printers and facsimile machines; automatic data processing supplies; desktop and network printers including accessories, supplies and services; cabinets; lockers; bins and shelving).
• In January 2009, the President has exchanged her current 2004 Chevrolet Impala (6 cylinder) vehicle for a 2009 Toyota Camry Hybrid (4 cylinder). The vehicle has been purchased using PWGSC's Standing Offer.

The PSC's headquarters is located at L'Esplanade Laurier, where the major tenants are Finance Canada (FIN) and the Treasury Board of Canada Secretariat (TBS). FIN/TBS have developed a number of greening of operations commitments, complete with specific targets. As co-tenant with FIN/TBS, the PSC has been working with them in trying to achieve these targets. Some of these commitments include decrease in greenhouse emissions; improvement of waste management programs; improvements in green procurement and increase in green stewardship.

The PSC continues to be an active participant in the Green Citizenship Network, a group of like-minded, environmentally conscious employees from the PSC, FIN/TBS and the Canada Public Service Agency who meet on a regular basis to discuss ways to promote environmental stewardship within the L'Esplanade Laurier complex.

Over the past several years, the PSC has undertaken a number of internal space reconfiguration projects with a view to making more efficient use of existing space by reconfiguring floor layouts to conform to the new Government of Canada space allocation and fit-up guidelines. Investments in furniture and furniture systems have been limited to improving areas in which space can be used more efficiently. Based on operational priorities approved by senior management, replacement green office furniture/furniture systems is acquired and installed based on these set priorities and the availability of funds.

Over the past four years, the PSC has invested in over 260 new Teknion workstations which can be re-used, reconfigured or relocated at any time and at minimal cost. These workstations are uniform in look and size, which reduces relocation costs and complies with Government of Canada standards. It should also be noted that the Teknion firm has a department devoted to sustainable development and, through the establishment of a "Greenworks Team," has made significant strides in the area of waste reduction, use of green materials as well as the recycling of materials and has made a proactive environmental focus a part of their culture. The procurement for the Teknion workstations was performed through PWGSC's office furniture Standing Offer.

It should also be noted that the PSC continues to work with PWGSC in its efforts to improve building efficiency, e.g. lighting projects and the reduction of high energy consumption.

How is your department planning to meet the objectives of the Policy on Green Procurement?

 

Has your department established green procurement targets?

No

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

As a micro-agency, the Tribunal’s procurement decisions are related to day-to-day operations, such as the purchase of paper. From the date of its establishment, the Tribunal has had a policy of purchasing recycled paper only and of limiting the use of paper by accepting complaints and all other documents in a complaint file electronically.

Given the size of the Tribunal and the routine nature of its purchases, no green procurement targets have been established.

How is your department planning to meet the objectives of the Policy on Green Procurement?

PWGSC is planning to meet the objectives of the Policy on Green Procurement as follows:

For Section 7 Responsibilities (Departmental Implementation):

By incorporating environmental performance considerations and the requirements of the Policy on Green Procurement into procurement decision-making, implementing a managed print solution and training employees.

For Section 8 Responsibilities to Support all Departments:

• Integrating environmental performance considerations and green procurement requirements in common service procurement policies, procedures and business.
  
• Performance measures
  • Number of Green Procurement Plans completed
  • Number of standing offers and supply arrangements that have incorporated environmental considerations
• Providing green procurement information and tools to help all departments implement and track green procurement performance.

Has your department established green procurement targets?

Yes

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The departmental Sustainable Development Strategy (SDS) outlines the targets that have been set and the anticipated benefits. The table below is taken from the SDS 2007-2009. Anticipated benefits include increased integration of environmental performance considerations in procurement decisions to demonstrate leadership and a strong green procurement foundation to protect the environment and support sustainable development.

Target	Activity	Result
By March 2010, to complete a pilot project that introduces a fully managed print solution to reduce the environmental impacts of PWGSC printing services. Performance Measure Degree to which pilot project is completed	Implement a fully managed print solution in the National Capital Area (NCA) including the double-sided default	Fully managed print solution
	Measure and report the results obtained for the NCA	Performance measurement report
	Establish the baseline benefits and impacts of implementing a fully managed print solution in regions including the double-sided default	Baseline in place
	Start regional implementations	Implementation underway
	Showcase results to other federal government departments (via the Green Procurement Interdepartmental Steering Group)	Other government departments (OGDs) made aware of results
By March 2010 reduce the quantity of departmental printing equipment (e.g. printers, photocopiers, facsimile machines) by 50 percent compared to fiscal year 2005-2006. Performance Measure Quantity of printing equipment PWGSC uses	Introduce a fully managed print solution for the department including the double-sided default feature and decreasing the number of personal printers	Fully managed print solution
By March 2010, develop and implement PWGSC Green Printing Standards. Performance Measures PWGSC Green Printing Standard approved and communicated Percentage of PWGSC published documents in compliance with the PWGSC Green Printing Standards	Establish PWGSC green printing standard	Standard established
	Promulgate green printing standard	Standard promulgated
	Monitor and report on use of green printing standard	Reports produced
By March 2010, 90 percent of materiel managers, procurement personnel and acquisition card holders to have attended green procurement training. Performance Measure Quantity of printing equipment PWGSC uses	Use the TBS Professional Development and Certification Program for the Procurement, Materiel Management and Real Property Communities	Knowledgeable Personnel
By March 2010, support the inclusion of environmental considerations into Canadian General Standards Board (CGSB) standards routinely used in the Government of Canada (GC) procurement process. Performance Measure Number of environmental considerations in the priority CGSB standards routinely used in the GC procurement process Number of environmental considerations recommendations related back to standards committee(s) for inclusion into the priority CGSB standards	Define environmental considerations and needs for standards used in the procurement process	Defined environmental considerations
	Determine priority CGSB standards routinely used in the GC procurement process	Prioritized CGSB standards
	Compare environmental considerations and needs and identify gaps for priority CGSB standards	Gap Analysis
	Relate gaps back to the CGSB's active standards committees for consideration	Report to standards committee
	Assess inclusion of environmental considerations in priority CGSB standards	Recommended environmental considerations for CGSB standards

How is your department planning to meet the objectives of the Policy on Green Procurement?

The RCMP will meet the Policy through increasing the integration of Green Procurement into RCMP’s way of doing business. Green Procurement forms part of the RCMP’s Sustainable Development Strategy including specific initiatives around training, use of existing tools and creating internal governance structures.

Has your department established green procurement targets?

Yes

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Completion of CSPS online Green Procurement Course by 100% of material managers and procurement personnel by March 31, 2009. This training will provide the working level with the necessary understanding of the basic concepts of green procurement in the federal government environment.

Increasing the degree of utilization of PWGSC Standing offer agreements (SOA) respecting Green Procurement, using already assessed “green” procurement tool.

Increasing the purchase of alternative fuels and widening the use of hybrid vehicles in RCMP fleet in order to reduce the RCMP's overall emission of greenhouse gases.

Increasing compliance and effective use of the corporate tracking system for green procurement activities in order to gain a better measure of green procurement activities.

Establishment of a RCMP Green Procurement Working Group whose mandate will include developing green procurement strategies, the development and implementation of National Green Procurement guidelines, providing advice, help in setting targets, and monitoring and reporting. This working group will be essential in coordinating and advancing green procurement in the RCMP.

How is your department planning to meet the objectives of the Policy on Green Procurement?

The Material and Contracting group works with the Environmental Program group to meet the objectives of the Policy on Green Procurement. A green procurement objective was developed in 2006 and included in the 2007-2009 Sustainable Development Strategy under Challenge 7: Improve management of Transport Canada operation and lands. Targets have been incorporated into the departmental environmental management system which requires annual updates on progress.

The Material and Contracting group also created a website for internal users to provide guidance on environmental purchasing.

Has your department established green procurement targets?

Yes

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Transport Canada is committed to:

Identifying opportunities and taking action to purchase greener goods and services as PWGSC (Public Works and Government Services Canada) issues specific Standing Offers or Supply Arrangements for these commodities.

The following targets are included in the departmental environmental management system action plan for green procurement and are designed to help meet the Greening of Government Operations guidance document:

• To disseminate Bulletin to departmental Responsibility Centre Managers on Green Procurement by end of fiscal year;
• Bulletin will recommend that buyers take the ½ day PWGSC online training course on green procurement available through CampusDirect, as required;
• Bulletin will provide a link to PWGSC’s Standing Offer Index that can isolate green standing offers for viewing. The Bulletin will encourage buyers to purchase green consumables as often as possible taking into consideration cost-effectiveness;
• To expand management print output pilot project from six floors in Tower C, and introduce program to Regions; and·
• o continue to increase purchase of green vehicles for the fleet, and to challenge all proposed purchases of non-green vehicles.

These targets were developed to increase the purchase of green products (including vehicles), to recommend that department buyers are trained in green purchasing as required, and to provide a more effective and cost efficient output environment by utilizing multifunctional devices.

1. How is your department planning to meet the objectives of the Policy on Green Procurement?

The Secretariat's approach to green procurement meets the responsibilities outlined in Section 8 of the Policy on Green Procurement and supports the commitments made to advance green procurement in its Sustainable Development Strategy 2007–09 (SDS 2007–09).

The Secretariat will continue to provide advice, as appropriate, on the performance management framework for greening operations. Government-wide green procurement training is available through the Canada School of Public Service and Campusdirect. Stand-alone courses on green procurement are in place and available to procurement and materiel management practitioners and, where necessary, to line managers. Furthermore, green procurement is a mandatory component of the certification program for the procurement, materiel management, and real property communities. The Secretariat will continue to issue guidelines for integrated green procurement planning and for performance reporting on green procurement in the report on plans and priorities (RPP) and the corresponding departmental performance report (DPR).

Through its SDS 2007–09, the Secretariat made a number of commitments to advance green procurement. These commitments are shared with the Department of Finance Canada, and they encompass a life-cycle approach—from planning and acquisition through to use and disposal—to the procurement of goods and services.

2. Has your department established green procurement targets?

Yes

3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

(1) Introduce green procurement training for 60 per cent of acquisition card holders and ensure that new materiel managers also receive green procurement training

Benefits—Better awareness and application of the Policy on Green Procurement and improved tracking of green procurement performance

(2) Continue to ensure the purchase of green office furniture

Benefits—Increased purchase of better quality furniture to decrease long-term costs and of furniture that benefits improved air quality

(3) Evaluate the multi-function document manager pilot program

Benefits—Depending on the results of the evaluation, improved air quality as well as cost savings from the decrease in paper and energy use and the more efficient use of resources

(4) Update the recycling program to increase the landfill waste diversion rate to 75 per cent

Benefits—Improved waste diversion rate in the facilities occupied by the Department of Finance Canada and the Secretariat

(5) Continue and possibly expand the paper towel composting program

Benefits—Improved waste diversion rate in the facilities occupied by the Department of Finance Canada and the Secretariat

(6) Ensure all vehicles purchased meet the Treasury Board Directive on Fleet Management: Executive Vehicles

Benefits—Improved fuel efficiency and reduced greenhouse gas (GHG) emissions

(7) Ninety per cent of gasoline purchased will be ethanol-blended, where available

Benefits—Reduced dependence on fossil-based fuels and reduced GHG emissions

(8) Introduce green and defensive driver training for new fleet drivers

Benefits—Improved fuel efficiency and reduced GHG emissions

(9) Purchase lighting user controls to reduce GHG emissions by 5 per cent at L'Esplanade Laurier

Benefits—Decreased energy consumption and reduced GHG emissions

(10) Develop a shared environmental management system

Benefits—Compliance, due diligence, and reduced environmental risk

(11) Increase Green Citizenship Network membership by 25 per cent and improve opportunities for employee participation, including in green procurement programming

Benefits—Decreased consumption of resources through awareness and program delivery

How is your department planning to meet the objectives of the Policy on Green Procurement?

Veterans Affairs Canada is one of the first departments to develop and implement a Green Procurement Policy and has already implemented and met several objectives. VAC plans to meet the additional objectives by incorporating "Green" thinking in all the Department's decision making. The foundation for much of our Procurement is the use of Mandatory Standing Offers in which Public Works and Government Services Canada has implemented Green Procurement Practices. Evaluating the full life cycle (acquisition, use and disposal in an environmentally friendly manner) is always a decision factor. Communications and training will play a major role in meeting our objectives.

Has your department established green procurement targets?

Yes

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

1. Green Procurement Training: The training will be offered to all persons responsible for procurement, including those who have been issued an Acquisition Card. Green Procurement Training is mandatory for those individuals that spend 50% or more of their time doing procurement. VAC will report annually on the percentage of materiel managers and the procurement community who are trained. A memo was issued to all Managers responsible for procurement advising them of the Green Procurement Training available on-line through Campus Direct and that the training was available at no cost. The Finance Division also issued a memo to all new acquisition card holders advising the holders of the Green Procurement Training through campus direct and the Web site.

2. Increasing the quantity of green products purchased: This will be done by utilizing the Government of Canada Mandatory Standing Offers and our Departmental Materiel Management System which identifies "Green" items as the preferred choice, and using communication tools to make staff more aware of the number of Green items available. VAC will report annually on the dollar value spent, number of contracts issued against our procurement target, and will identify associated environmental outcomes. The Government of Canada increased the number of mandatory commodities that must be purchased using the Standing Offers, the number of commodities increased from 10 mandatory commodities to 25 categories, therefore increasing the green procurement choices and expenditures.

3. Reducing Green House Gas emissions per vehicle kilometre: The Department will monitor the use of Vehicle Utilization Data & Tracking log books to facilitate the collection of data for measuring progress and track the percentage of litres of gasoline purchased for federal road vehicles that is ethanol-blended. VAC is working with ARI (the Vehicle Operating Card) to ensure that the log book they offer meets the requirements of the Green Procurement Policy. Once confirmed, log books will be issued to each vehicle operator. VAC is also working with ARI in ensuring reports are available to respond to the requirements of the Policy.

4. Purchasing ethanol-blended gasoline where available: Fleet operators have been advised through a Departmental Directive to purchase ethanol-blended gasoline where available. The utilization is being tracked via the Vehicle Operation Card. This is ongoing.

5. Analysis of vehicle usage by staff and implementing strategies to reduce Green House Gas emissions: VAC will reduce the annual average GHG emissions per vehicle kilometre by tracking the percentage of litres of gasoline purchased for Departmental road vehicles that is ethanol-blended. VAC will report annually on the percent reduction in Green House Gas emissions at Ste. Anne's Hospital. This is ongoing.

How is your department planning to meet the objectives of the Policy on Green Procurement?

• General information/awareness in greening for all WD staff through Green Tip and bi-annual staff awareness events.
• Information updates to procurement staff on new green procurement initiatives, standing offers, etc. as and when appropriate.
• Campus Direct Green Procurement (C215) training for procurement, administrative acquisition card holders, managers, etc.
• Track green purchases in the G/X financial system.
• Use PWGSC green procurement tools as established.

 

Has your department established green procurement targets?

Yes

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

By the end of 2009/2010:

• all contracts will include green clauses when appropriate;
• 10% increase in green office supplies purchases over 2007/2008;
• 100% green office equipment purchased or leased when appropriate; and
• 100% of acquisition cardholders, procurement and other identified staff who are on strength on or before September 1, 2009 will complete Campus Direct Green Procurement online training (C215).

BENEFITS:
WD will contribute to the overall Government of Canada commitment to greening government operations through training and awareness, as well as ongoing advice to procurement staff on the latest initiatives and procurement tools for green goods and services.  This increased knowledge will lead to improved tracking of green procurement and purchasing.