ARCHIVED - Project Management Guide - Introduction

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Adapting the Guide

Every project is different and as such requires tailored project management and supporting processes to best satisfy the project requirements while attaining the project objectives. For example, small low risk projects it is possible that some of the management plans described in this Guide can be combined into a single plan whereas for larger projects it is more likely that individual plans will be more suitable. When tailoring the Guide for specific projects it is important to take into consideration Departmental guidelines and to ensure that the following Enhanced Management Framework principles are respected:

1. Projects are aligned with and support the business directions
   
   Information technology projects are undertaken to achieve successful and economical support of a business function. The project sponsor, leader, and manager, together with the management and major users of the business function, must ensure that the system achieves these goals and delivers the expected benefits.
   
   
2. Clear accountabilities are established
   
   Information technology projects can be complex undertakings. The responsibilities of all parties must be clearly defined and their delegated authority specified. Problems must be resolved in a timely manner to prevent them from threatening the success of the project and the achievement of the benefits expected from it.
   
   
3. Project managers are developed in, and work within, a corporate discipline
   
   The project manager is the key for the successful completion of the project and the achievement of the expected benefits. The project manager, therefore, should have the appropriate training, skills and experience to manage the scope and risks of the stated project. There is a need for a corporate approach to the development or acquisition of project managers based on government-wide practices, common tools and methodologies.
   
   
4. Project management decisions are based on risk management
   
   Typically the government has emphasized meeting the target date of projects, with the result departments have pressed ahead to meet commitments, even where there are indications the project is in difficulty. Risk management, the determination and resolution of all threats to the successful achievement of project objectives, including the benefits identified in the business case, is a primary concern. Projects must be planned, organized and structured to ensure success from their initial organization and planning through design, development and implementation.

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