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Section III: Supplementary Information

Financial Highlights

($ millions)
Condensed Statement of Financial Position
At End of Year (March 31, 2010)
% Change 2010 2009
Total Assets 7%  11,617 10,874
Total Assets 7%  11,617 10,874
Total Liabilities (9%) 40,762 44,866
Equity of Canada      
Total Equity of Canada 14% (29,145) (33,992)
Total liabilities and equity of Canada 7%  11,617 10,874

($ millions)
Condensed Statement of Operations
At End of Year (March 31, 2010)
% Change 2010 2009
Total Expenses 2%  176,433 172,548
Total Revenues (35%) (11) (17)
Net Cost of Operations 2%  176,422 172,531

The increase of $3,891 thousand in the net cost of operations from fiscal year 2008-09 to 2009-10 is mainly due to the funding received and spent for:

  • additional operating requirements to permanently eliminate various chronic funding pressures in the Department;
  • implementation and coordination of Canada’s Economic Action Plan; and
  • the Public Service Renewal Task Force Branch which was transferred from the Canada Public Service Agency.  

These increases were partially offset by the decrease in spending for Commissions of Inquiry and by decreases in severance pay and vacation pay liabilities.

Assets by Type

Total assets were $11,617 thousand at the end of fiscal year 2009-10, an increase of $743 thousand (7%) over the previous year’s assets of $10,874 thousand.  PCO’s most important assets are the tangible capital assets at $9,288 thousand (80%) which remained constant compared to fiscal year 2008-09.  Tangible capital assets at PCO mainly comprise informatics related hardware and software.

Liabilities by Type

Total liabilities were $40,762 thousand at the end of fiscal year 2009-10, which represents a decrease of $4,104 thousand (9%) compared to fiscal year 2008-09.  The decrease is mainly due to a significant reduction of year end accrued salaries since in fiscal year 2009-10, the last pay period coincided with the end of the fiscal year (March 31), as opposed to last year for which 8 days were set up as an account payable at year-end. 

Revenues per Program Activity

Total revenues for PCO were $11 thousand for fiscal year 2009-2010.  These revenues mainly comprise gain on disposal of tangible assets and miscellaneous revenues.  For fiscal year 2009-10, all revenues were generated in Program Activity 1.5 (Internal Services).

Expenses per program Activity

Total expenses for PCO were $176,433 thousand for fiscal year 2009-10 compared to $172,548 for fiscal year 2008-09.

As per the above pie chart, the Internal Services expenses are being presented as a separate activity in the financial statements (1.5 Internal Services) based on the Treasury Board Secretariat’s new reporting requirements.  In previous years, Internal Services expenses were distributed between Program Activities. 

The Program Activity 1.1 represents the core of our mandate which is to serve Canada and Canadians by providing professional, non-partisan advice and support to the Prime Minister and the ministers within the Prime Minister’s portfolio.  The increase in the level of expense from fiscal year 2008-09 to 2009-10 for activity 1.1 is mainly due to funding received and spent for additional operating requirements to permanently eliminate various chronic funding pressures in the Department and for the implementation and coordination of Canada’s Economic Action Plan. 

There was no material variance in the level of expenses from fiscal year 2008-09 to 2009-10 for Program Activity 1.2 The Cabinet – Provide policy advice and secretariat support to Cabinet and Cabinet committees, Program Activity 1.3 The Public Service – Provide overall leadership and direction to the Public Service in support of the Government’s agenda, and Program Activity 1.5 Internal Services – Provide services and resources to support the needs of PCO and fulfill corporate obligations of the organization.

The decrease in the Program Activity 1.4 Commissions of Inquiry – Provide Commissions of Inquiry with financial and administrative support is explained by the winding down of activities of two Commissions of Inquiry, the Internal Inquiry into the Actions of Canadian Officials in Relation to Abdullah Almaki, Ahmand Aboud-Elmaati and Muyyed Nureddin and the Commission of Inquiry into the Investigation of the Bombing of Air India Flight 182, with a partial offset by the creation of the Commission of Inquiry into the Decline of Sockeye Salmon in the Fraser River.

For Program Activity 1.5 Internal Services, PCO operates in a highly centralized and unique environment where many costs normally assumed by line managers (e.g., all informatics and technical services which include protected and classified networks based on the uniqueness of the business environment at PCO, furniture and equipment, supplies, printing and graphics, messenger services, telecommunications and review of Cabinet Confidence Information in order to protect prior and current Cabinet information) are being charged to the Internal Services Program Activity and not reallocated to the individual Program Activities where the product or service is being used.

List of Supplementary Information Tables

All electronic supplementary information tables found in the 2009–10 Departmental Performance Report can be found on the Treasury Board of Canada Secretariat’s website.

Sources of Respendable and Non-Respendable Revenue
User Fees/External Fees
Response to Parliamentary Committees and External Audits
Internal Audits and Evaluations

Financial Statements

PCO’s Financial Statements can be found in the Reports and Publications section of the PCO website.

Other Items of Interest

Organizational Structure

Website References

Privy Council Office

The Prime Minister

Clerk of the Privy Council

Annual Reports to the Prime Minister on the Public Service of Canada

Commissions of Inquiry

Governor-in-Council Appointments

Canada’s Engagement in Afghanistan

  1. Internal Services were added as Program Activity in fiscal year 2009-10.
  2. Seventeenth Annual Report to the Prime Minister on the Public Service of Canada, p.1.
  3. For Program Activity descriptions, please see Section II of this document.
  4. For copies of the reports, see
  5. Establishing targets for performance is not suitable for provision of advice and support. 
  6. “ Value-added” means complete, accurate, relevant and timely.
  7. For a description of the Cabinet committees, please visit
  8. Includes all distributed documents, for example the number of Memoranda to Cabinet even if some were withdrawn, number of agendas, Committee reports, records of decision, etc.  The number includes each time a document was revised.
  9. The collective decision-making process of the Cabinet has traditionally been protected by the rule of confidentiality that allows ministers to engage in full and frank discussions, expressing their personal views within Cabinet, while maintaining the principle of collective responsibility by supporting government decisions in public.
  10. The volume of submissions under the Canada Evidence Act can vary significantly from one year to the next.  Such volume variances are due to fluctuation in the occurrence and magnitude of litigation cases.  The fluctuation depends on unpredictable factors such as the number of court actions and the nature of the claims, as well as directions and deadlines imposed by the courts.
  11. Establishing targets for performance is not suitable for provision of advice and support.
  12. Seventeenth Annual Report to the Prime Minister on the Public Service of Canada, p.1.
  13. The Planned Spending / Total Authorities / Actual Spending reflect the total cost of Commissions of Inquiry, even though PCO only supports administratively these organizations. 
  14. The creation of a Commission of Inquiry is unpredictable and depends on external situations.  Therefore, targets and/or trends are not appropriate for this program activity.
  15. Source: Annual Report by PCO about the Access to Information Act.