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Departmental Link to Government of Canada Outcome Areas (for DPRs)
Strategic Outcome: The problems of offenders in the federal correctional system are identified and addressed in a timely and reasonable fashion. | ||||
Actual Spending 2007-08 |
Alignment to Government of Canada Outcome Area | |||
---|---|---|---|---|
Budgetary | Non- budgetary | Total | ||
Oversight of correctional operations | 2,754 | 2,754 | Safe and secure communities |
Comparison to the Treasury Board of Canada Secretariat Special Travel Authorities
Comparison to the Treasury Board of Canada Secretariat Travel Directive, Rates and Allowances
Statement of Management Responsibility (unaudited)
Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2008, and all information contained in these statements rests with the Office of the Correctional Investigator (OCI) management. These financial statements have been prepared by management in accordance with Treasury Board accounting policies which are consistent with Canadian generally accepted accounting principles for the public sector.
Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management's best estimates and judgment and gives due consideration to materiality. To fulfil its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of OCI's financial transactions. Financial information submitted to the Public Accounts of Canada and included in the OCI's Departmental Performance Report is consistent with these financial statements.
Management maintains a system of financial management and internal control designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are in accordance with the Financial Administration Act, are executed in accordance with prescribed regulations, within Parliamentary authorities, and are properly recorded to maintain accountability of Government funds. Management also seeks to ensure the objectivity and integrity of data in its financial statements by careful selection, training and development of qualified staff, by organizational arrangements that provide appropriate divisions of responsibility, and by communication programs aimed at ensuring that regulations, policies, standards and managerial authorities are understood throughout the OCI.
The financial statements of the OCI have not been audited.
As at March 31 (in dollars) |
2008 | 2007 |
---|---|---|
Assets | ||
Financial Assets |
||
Accounts receivable and advances (Note 4) |
2,441 | 33,602 |
Total Assets | 2,441 | 33,602 |
Liabilities and Equity of Canada | ||
Liabilities | ||
Accounts payable and accrued liabilities | 129,364 | 135,858 |
Vacation pay and compensatory leave | 90,980 | 148,380 |
Employee severance benefits (Note 5) | 460,169 | 446,472 |
Total Liabilities | 680,513 | 730,710 |
Equity of Canada |
(678,072) | (697,108) |
Total Liabilities and Equity of Canada | 2,441 | 33,602 |
The accompanying notes form and integral part of these financial statements.
For the Year ended March 31 (in dollars) |
2008 | 2007 |
---|---|---|
Equity of Canada, beginning of year | (697,108) | (679,816) |
Net cost of operations |
(3,425,097) | (3,643,933) |
Current year appropriations used (Note 3) |
3,122,200 | 3,155,893 |
Revenue not available for spending (Note 3) |
(10) | (35) |
Refunds of previous year expenditures (Note 3) |
(77,519) | (876) |
Change in net position in the Consolidated Revenue Fund (Note 3) |
(32,871) | 32,102 |
Services provided without charge by other government departments (Note 6) |
432,333 | 439,557 |
Equity of Canada, end of year | (678,072) | (697,108) |
The accompanying notes form and integral part of these financial statements.
For the Year ended March 31 (in dollars) |
2008 | 2007 |
---|---|---|
Expenses | ||
Salaries and employee benefits | 2,652,915 | 2,783,915 |
Accommodation | 306,603 | 261,074 |
Professional and special services | 179,915 | 293,588 |
Travel and relocation | 176,532 | 230,336 |
Communication | 49,012 | 44,140 |
Equipment | 27,813 | 4,276 |
Utilities, material and supplies | 20,421 | 15,939 |
Information | 6,049 | 5,603 |
Repairs | 3,174 | 2,118 |
Equipment rentals | 2,673 | 2,678 |
Other | - | 301 |
Total Expenses | 3,425,107 | 3,643,968 |
Revenues | 10 | 35 |
Net Cost of Operations | 3,425,097 | 3,643,933 |
The accompanying note form and integral part of these financial statements.
For the Year ended March 31 (in dollars) |
2008 | 2007 |
---|---|---|
Operating activities | ||
Net Cost of Operations | 3,425,097 | 3,643,933 |
Non-cash items: | ||
Services provided without charge by other government departments (Note 6) | (432,333) | (439,557) |
Variations in Statement of Financial Position: | ||
Increase (decrease) in accounts receivables and advances | (31,161) | 7,367 |
Decrease (increase) in liabilities | 50,197 | (24,659) |
Total cash used by Operating Activities | 3,011,800 | 3,187,084 |
Financing activities | ||
Net cash provided by Government of Canada (Note 3(c)) | (3,011,800) | (3,187,084) |
The accompanying note form and integral part of these financial statements.
Notes to the Financial Statements (unaudited)
1. Authority and purpose
The OCI was established in 1973 pursuant to Part II of the Inquiries Act. With the proclamation in November 1992 of Part III of the Corrections and Conditional Release Act, this is now the enabling legislation. The mandate of the Correctional Investigator, as defined by this legislation, is to function as an Ombudsman for federal offenders. The Correctional Investigator is independent of the Correctional Service of Canada and may initiate an investigation on receipt of a complaint by or on behalf of an offender, at the request of the Minister or on his own initiative. The Correctional Investigator is required by legislation to report annually through the Minister of Public Safety to both Houses of Parliament.
In addition, Section 19 of the Corrections and Conditional Release Act requires that the Correctional Service of Canada "where an inmate dies or suffers serious bodily injury" conduct an investigation and provide a copy of the report to the Correctional Investigator.
2. Significant accounting policies
The financial statements have been prepared in accordance with Treasury Board accounting policies which are consistent with Canadian generally accepted accounting principles for the public sector.
Significant accounting policies are as follows:
(a) Parliamentary appropriations
The Office is financed by the Government of Canada through Parliamentary appropriations. Appropriations provided to the Office do not parallel financial reporting according to generally accepted accounting principles since appropriations are primarily based on cash flow requirements. Consequently, items recognized in the statement of operations and the statement of financial position
are not necessarily the same as those provided through appropriations from Parliament. Note 3 provides a high-level reconciliation between the bases of reporting.
(b) Net Cash Provided by Government
The Office operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by the Office is deposited to the CRF and all cash disbursements made by the Office are paid from the CRF. The net cash provided by Government is the difference between all cash receipts and all cash disbursements including transactions between departments of the federal government.
(c) Change in net position in the Consolidated Revenue Fund
The change in net position in the Consolidated Revenue Fund is the difference between the net cash provided by Government and appropriations used in a year, excluding the amount of non respendable revenue recorded by the Office. It results from timing differences between when a transaction affects appropriations and when it is processed through the CRF.
(d) Expenses
Expenses are recorded on the accrual basis:
(e) Employee future benefits
Pension benefits: Eligible employees participate in the Public Service Pension Plan, a multiemployer plan administered by the Government of Canada. The Office's contributions to the Plan are charged to expenses in the year incurred and represent the total obligation to the Plan. Current legislation does not require the Office to make contributions for any actuarial deficiencies of the Plan.
Severance benefits: Employees are entitled to severance benefits under labour contracts or conditions of employment. These benefits are accrued as employees render the services necessary to earn them. The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.
(f) Receivables
Accounts receivables are stated at amounts expected to be ultimately realized; a provision is made for receivables where recovery is considered uncertain.
(g) Measurement uncertainty
The preparation of these financial statements in accordance with Treasury Board accounting policies which are consistent with Canadian generally accepted accounting principles for the public sector, requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the financial statements. At the time of
preparation of these statements, management believes the estimates and assumptions to be reasonable. The most significant item where an estimate is used is the liability for employee severance benefits. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the
financial statements in the year they become known.
3. Parliamentary Appropriations
The Office receives most of its funding through annual Parliamentary appropriations. Items recognized in the statement of operations and the statement of financial position in one year may be funded through Parliamentary appropriations in prior, current or future years. Accordingly, the Office has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:
(in dollars) | 2008 | 2007 |
---|---|---|
Net cost of operations | 3,425,097 | 3,643,933 |
Adjustments for items affecting net cost of operations but not affecting appropriations: | ||
Add (Less): | ||
Refunds of previous year expenditures | 77,519 | 876 |
Adjustments of accounts payable at year end | 8,204 | - |
Employee severance benefits | (13,697) | (38,694) |
Vacation pay and compensatory leave | 57,400 | (10,700) |
Revenue not available for spending | 10 | 35 |
Services provided without charge by other government departments | (432,333) | (439,557) |
(302,897) | (488,040) | |
Current year appropriations used | 3,122,200 | 3,155,893 |
(b) Appropriations provided and used: | ||
Program expenditures - Vote 55 | 3,067,391 | 2,903,757 |
Less: Lapsed appropriations |
(313,555) | (72,862) |
2,753,836 | 2,830,895 | |
Add statutory amounts: Contributions to employee benefits plan |
368,364 | 324,998 |
Current year appropriations used | 3,122,200 | 3,155,893 |
(c) Reconciliation of net cash provided by Government to current year appropriations used: | ||
Net cash provided by Government | 3,011,800 | 3,187,084 |
Revenue not available for spending | 10 | 35 |
Refunds of previous year expenditures | 77,519 | 876 |
3,089,329 | 3,187,995 | |
Change in net position in the Consolidated Revenue Fund: | ||
Adjustments of accounts payable at year end | 8,204 | - |
(Increase) decrease in accounts receivable | 31,161 | (7,367) |
Increase (decrease) in accounts payable and accrued liabilities | (6,494) | (24,735) |
32,871 | (32,102) | |
Current year appropriations used | 3,122,200 | 3,155,893 |
4. Accounts Receivable and Advances
(in dollars) | 2008 | 2007 |
---|---|---|
Receivable from other Federal Government departments and agencies | 1,341 | 33,002 |
Employee advances | 1,100 | 600 |
Total | 2,441 | 33,602 |
5. Employee Benefits
(a) Pension benefits
The Office's employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Québec Pension Plans benefits
and they are indexed to inflation.
Both the employees and the Office contribute to the cost of the Plan. The 2007-08 expense amounts to $268,537 ($324,998 in 2006-07), which represents approximately 2.1 times the contributions by employees.
The department's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.
(b) Severance benefits
The department provides severance benefits to its employees based on eligibility, years of service and final salary. Benefits will be paid from future appropriations. Information about the severance benefits, measured as at March 31, is as follows:
(in dollars) | 2008 | 2007 |
---|---|---|
Accrued benefit obligation, beginning of year | 446,472 | 407,778 |
Accrued expense for the year | 13,697 | 38,694 |
Accrued benefit obligation, end of year | 460,169 | 446,472 |
6. Related party transactions
The Office is related as a result of common ownership to all Government of Canada departments, agencies, and Crown corporations. The Office enters into transactions with these entities in the normal course of business and on normal trade terms. Also, during the year, the Office received services which were obtained without charge from other Government departments as presented in part (a).
(a) Services provided without charge:
During the year the Office received service without charge from other departments. These services have been recognized in the Office's Statement of Operations as follows:
(in dollars) | 2008 | 2007 |
---|---|---|
Accommodation | 280,017 | 261,074 |
Employer's contribution to the health and dental insurance plans | 152,316 | 178,483 |
432,333 | 439,557 |
The Government has structured some of its administrative activities for efficiency and cost-effectiveness purposes so that one department performs these on behalf of all without charge. The costs of these services, which include payroll and cheque issuance services provided by Public Works and Government Services Canada, are not included as an expense in the Office's Statement of Operations.
(b) Payables outstanding at year-end with related parties:
(in dollars) | 2008 | 2007 |
---|---|---|
Accounts payable to other government departments and agencies | 30,939 | 37,751 |
7. Comparative information
Comparative figures have been reclassified to conform to the current year's presentation.