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Section III – Supplementary Information

Agency Links to the Government of Canada Outcome Areas

($ millions)


Strategic Outcome: A modern, professional Public Service dedicated to the public interest and supporting ministers in democratic governance, representative of the Canadian public and serving Canadians with excellence in the official language of their choice, with employees effectively and ethically led in a high-quality work environment respectful of their linguistic rights.

Actual Spending 2007–08

Alignment to
 Government
of Canada Outcome Area

Program Activity

Budgetary

Non-Budgetary

Total

Modernized human resources management and strengthened accountability
  • This program activity supported the outcome area of Government Affairs through helping departments build their organizational capacity by simplifying human resources management processes in renewed guidelines.

41,562

41,562

Government Affairs

Effective, ethical leadership and a quality work environment

  • This program activity supported the outcome area of Government Affairs in large part through developing and launching the Assistant Deputy Minister (ADM) talent management initiative for corporately managing the ADM cadre.

41,908

41,908

Government Affairs

Representative and accessible Public Service
  • This program activity supported the outcome area of Government Affairs through engaging national and regional communities in the policies on and expectations of employment equity and the use of official languages.

9,909

9,909

Government Affairs


Total

93,379

93,379


Note: Totals may differ between and within tables due to rounding of figures.


Alignment to Government of Canada outcome area – Government Affairs. The role of this Agency relates to human resources for the Public Service overall.

Table 1 Comparison of Planned to Actual Spending (including FTEs)


 

 

 

2007–08

($ thousands)

2005–06
Actual

2006–07
Actual

Main
Estimates

Planned
Spending

Total Authorities(2)

Total Actual(3)

Modernized human resources management and strengthened accountability

37,465

38,319

15,015

15,115

42,518

41,562

An effective, ethical leadership, and a quality work environment

49,334

45,870

42,807

42,907

44,027

41,908

A representative and accessible Public Service

12,511

12,180

11,238

11,238

10,386

9,909


Total

99,310

96,369

69,060

69,260

96,931

93,379


Plus cost of services received without charge(1)

8,375

8,589

n/a

8,774

n/a

10,185


Total Agency Spending

107,685

104,958

69,060

78,034

96,931

103,564

 
Full-time Equivalents

539

608

n/a

490

n/a

679


Note: Totals may differ between and within tables due to rounding of figures.

  1. Services without charge include accommodation provided by Public Works and Government Services Canada, the employer's share of insurance premiums, and services received from the Department of Justice.
  2. The difference of $27.6M between the authorities of $96.9M and the planned spending of $69.3M is mainly attributable to the increase in funding of $17.4M to continue human resources management modernization, $4.5M for classification reform, $2.8M for activities to implement the Public Service Modernization Act and $2.9M for the implementation of the Public Servants Disclosure Protection Act.
  3. Actual spending of $93.4M includes operating expenditures of $6.1M for participants in leadership programs, and $9.3M for the provision of Corporate Services provided by the Department of Finance.

Total authorities of $96.9M less actual spending of $93.4M result in lapsing funds of $3.5M.


Table 2. Voted and Statutory Items

This table explains how Parliament votes resources to the Agency.


 

 

2007–08 ($ thousands)

Vote or Statutory Item Truncated Vote or Statutory Wording

Main Estimates

Planned Spending

Total Authorities

Total Actual

35

Operating expenditures

60,486

60,660

96,931

93,379

(S)

Contributions to employee benefit plans

8,574

8,600

9,673

9,673

(S)

Proceeds from the disposal of surplus Crown assets

8


  Total

69,060

69,260

106,612

103,052



Tables 3 to 11 inclusive are not applicable for the Canada Public Service Agency.

Table 12: Sustainable Development Strategy

For supplementary information on the department's Sustainable Development Strategy, please visit: http://www.tbs-sct.gc.ca/dpr-rmr/st-ts-eng.asp.

Table 13: Response to Parliamentary Committees and External Audits

For supplementary information on the department's response to Parliamentary Committees and External Audits, please visit http://www.tbs-sct.gc.ca/dpr-rmr/st-ts-eng.asp.

Table 14: Internal Audits and Evaluations

For supplementary information on the department's Internal Audits and Evaluations, please visit http://www.tbs-sct.gc.ca/dpr-rmr/st-ts-eng.asp.

Table 15: Travel Policies

The Canada Public Service Agency follows and uses the Treasury Board Secretariat's travel policy parameters.

Table 16. Financial Statements (unaudited)
For the year ended March 31, 2008

Public Service Human Resources Management Agency of Canada

Statement of Management Responsibility

Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2008, and all information contained in these statements rests with Agency management. These financial statements have been prepared by management in accordance with Treasury Board accounting policies, which are consistent with Canadian generally accepted accounting principles for the public sector.

Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management’s best estimates and judgment and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the Agency’s financial transactions. Financial information submitted to the Public Accounts of Canada and included in the Agency’s Departmental Performance Report is consistent with these financial statements.

Management maintains a system of financial management and internal control designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are in accordance with the Financial Administration Act, are executed in accordance with prescribed regulations, are within Parliamentary authorities, and are properly recorded to maintain accountability of Government funds. Management also seeks to ensure the objectivity and integrity of data in its financial statements by careful selection, training and development of qualified staff, by organizational arrangements that provide appropriate divisions of responsibility, and by communications programs aimed at ensuring that regulations, policies, standards and managerial authorities are understood throughout the Agency.

The financial statements of the Agency have not been audited.


Nicole Jauvin
President
Canada Public Service Agency
Ottawa, Canada
August 8, 2008
  Helen Belanger
Chief Financial Officer
Canada Public Service Agency
Ottawa, Canada
August 8, 2008

Statement of Operations (unaudited)
For the Year Ended March 31

(in thousands of dollars)


 

2008

2007

EXPENSES (Note 4)    
  Effective, Ethical Leadership and a Quality Work Environment

50,156

50,630

  Modernized Human Resources Management and Strengthened Accountability

49,731

41,255

  Representative and Accessible Public Service

11,895

13,502

 
TOTAL EXPENSES

111,782

105,387

 
REVENUES (note 5)    
  Effective, Ethical Leadership and a Quality Work Environment

4

-

  Modernized Human Resources Management and Strengthened Accountability

3

-

     
  Representative and Accessible Public Service

1

-

 
TOTAL REVENUES

8

0

 
NET COST OF OPERATIONS

111,774

105,387


The accompanying notes form an integral part of these financial statements.


Statement of Financial Position (unaudited)
At March 31

(in thousands of dollars)


 

2008

2007

ASSETS    
Financial assets    
  Accounts receivable and advances (Note 6)

3,293

1,553

Non-financial assets    
  Tangible capital assets (Note 7)

28

32

 
TOTAL

3,321

1,585

 
LIABILITIES    
  Accounts payable and accrued liabilities (Note 8)

16,364

10,369

  Employee severance benefits (Note 9)

10,900

11,523

  Vacation pay and compensatory leave

3,230

2,968

 
Total liabilities

30,494

24,860

 
EQUITY OF CANADA

(27,173)

(23,275)

 
TOTAL

3,321

1,585



Contractual Obligations (Note 10)

The accompanying notes form an integral part of these financial statements.

Statement of Equity of Canada (unaudited)
At March 31

(in thousands of dollars)


 

2008

2007

Equity of Canada, beginning of year

(23,275)

(27,836)

Net cost of operations

(111,774)

(105,387)

Current year appropriations used (Note 3)

103,052

96,369

Revenue not available for spending

(8)

-

Change in net position in the Consolidated Revenue Fund (Note 3)

(5,353)

4,990

Services received without charge from other government departments (Note 11)

10,185

8,589

 
Equity of Canada, end of year

(27,173)

(23,275)



The accompanying notes form an integral part of these financial statements.

Statement of Cash Flow (unaudited)
For the Year Ended March 31

(in thousands of dollars)


 

2008

2007

Operating activities    
Net cost of operations

111,774

105,387

Non-cash items:    
  Amortization of tangible capital assets
  Gain (loss) on disposal and write-off of tangible capital assets

(28)
8

(25)
(41)

  Services provided without charge by other departments

(10,185)

(8,589)

Variations in Statement of Financial Position:    
  Increase in accounts receivable and advances

1,740

121

  Decrease in prepaid expenses

-

(11)

  Increase (decrease) in liabilities:    

    Accounts payable and accrued liabilities

(5,995)

5,451

    Employee severance benefits

623

( 727)

    Vacation pay and compensatory leave

(262)

(207)

 
Cash used by operating activities

97,675

101,359

 
Capital investment activities    
Acquisition of tangible capital assets
Proceeds from the disposal of surplus Crown assets

24
(8)

-
 

 
Cash used by capital investment activities

16

-

 
Financing activities    
Net cash provided by the Government of Canada

(97,691)

(101,359)



The accompanying notes form an integral part of these financial statements.

Notes to Financial Statements (unaudited)
For the year ended March 31, 2008
(Figures are in thousands of dollars unless otherwise indicated)

1. Authority and objectives

The Agency’s raison d’tre is to modernize, and to foster continuing excellence in, people management and leadership across the Public Service. The Agency was created by Order PC 2003-2074 of December 12, 2003, and is governed by paragraphs 6(4.1)(a) et 6(4.1)(b) of the Financial Administration Act.

The Agency’s strategic outcome is a modern, professional Public Service dedicated to the public interest and supporting ministers in democratic governance, representative of the Canadian public and serving Canadians with excellence in the official language of their choice, with employees effectively and ethically led in a high-quality work environment respectful of their linguistic rights.

To achieve its strategic outcome and deliver results for Canadians, the Agency articulates its plans and priorities around three results-based program activities (or three strategic outcome components):

(a) Effective, Ethical Leadership and a Quality Work Environment

This program is composed of two key result areas:

1) Leadership Learning and Development; and

2) Public Service Values and Ethics.

(b) Modernized Human Resources Management and Strengthened Accountability

This program is composed of three key result areas:

1) Human Resources Planning and Accountability;

2) Human Resources Management Modernization; and

3) Organization and Classification.

(c) Representative and Accessible Public Service

This program is composed of two key result areas:

1) Employment Equity and Diversity and,

2) Official Languages.

Notes to Financial Statements (unaudited)
For the year ended March 31, 2008
(Figures are in thousands of dollars unless otherwise indicated)

2. Summary of significant accounting policies

The financial statements have been prepared in accordance with Treasury Board accounting policies, which are consistent with Canadian generally accepted principles for the public sector.

Significant accounting policies are as follows:

(a) Parliamentary appropriations

The Agency is financed by the Government of Canada through Parliamentary appropriations. Appropriations provided to the Agency do not parallel financial reporting according to generally accepted accounting principles since appropriations are primarily based on cash flow requirements. Consequently, items recognized in the statement of operations and the statement of financial position are not necessarily the same as those provided through appropriations from Parliament. Note 3 provides a high-level reconciliation between the bases of reporting.

(b) Net cash provided by the government

The Agency operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by the Agency is deposited to the CRF and all cash disbursements made by the Agency are paid from the CRF. The net cash provided by government is the difference between all cash receipts and all cash disbursements including transactions between departments of the federal government.

(c) Change in net position in the Consolidated Revenue Fund

Change in net position in the Consolidated Revenue Fund is the difference between the net cash provided by government and appropriations used in a year, excluding the amount of non-respendable revenue recorded by the Agency. It results from timing differences between when a transaction affects appropriations and when it is processed through the CRF.

(d) Revenues

Revenues are accounted for in the period in which the underlying transaction or event occurred that gave rise to the revenues.

Notes to Financial Statements (unaudited)
For the year ended March 31, 2008
(Figures are in thousands of dollars unless otherwise indicated)

(e) Expenses

Expenses are recorded on the accrual basis:

  • Vacation pay and compensatory leave are expensed as the benefits accrue to employees under their respective terms of employment.
  • Services provided without charge by other government departments for accommodation, the employer's contribution to the health and dental insurance plans and legal services are recorded as operating expenses at their estimated cost.

(f) Employee future benefits

Pension benefits: Eligible employees participate in the Public Service Pension Plan and retirement compensation arrangements. The Public Pension Plan is a multiemployer plan administered by the Government of Canada. The Agency’s contributions to the Plan are charged to expenses in the year incurred and represent the Agency’s total obligation to the Plan. Current legislation does not require the Agency to make contributions for any actuarial deficiencies of the Plan.

Severance benefits: Employees are entitled to severance benefits under labour contracts or conditions of employment. These benefits are accrued as employees render the services necessary to earn them. The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the government as a whole.

(g) Accounts receivable and advances

Accounts receivable and advances are stated at amounts expected to be ultimately realized; a provision is made for receivables where recovery is considered uncertain. As there were no doubtful amounts reflected in the Agency’s Public Accounts as at March 31, 2008, and no write-offs were made in 2008, no Allowance for Doubtful Accounts has been created.

Notes to Financial Statements (unaudited)
For the year ended March 31, 2008
(Figures are in thousands of dollars unless otherwise indicated)

(h) Contingent liabilities

Contingent liabilities are potential liabilities, which may become actual liabilities when one or more future events occur or fail to occur. To the extent that the future event is likely to occur or fail to occur, and a reasonable estimate of the loss can be made, an estimated liability is accrued and an expense recorded. If the likelihood is not determinable or an amount cannot be reasonably estimated, the contingency is disclosed in the notes to the financial statements. The Agency had no contingent liabilities to report as of March 31, 2008.

(i) Tangible capital assets

All tangible capital assets and leasehold improvements having an initial cost of $10,000 or more are recorded at their acquisition cost. The Agency does not capitalize intangibles, works of art and historical treasures that have cultural, aesthetic or historical value. Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the asset as follows:


Asset class Amortization period
Machinery and equipment 3 to 5 years
Vehicles 3 years
Assets under construction Once in service, in accordance with asset type

(j) Measurement uncertainty

The preparation of these financial statements in accordance with Treasury Board accounting policies, which are consistent with Canadian generally accepted accounting principles for the public sector, requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the financial statements. At the time of preparation of these statements, management believes the estimates and assumptions to be reasonable.

The most significant items where estimates are used are the liability for employee severance benefits and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the financial statements in the year they become known.

Notes to Financial Statements (unaudited)
For the year ended March 31, 2008
(Figures are in thousands of dollars unless otherwise indicated)

3. Parliamentary appropriations

The Agency receives most of its funding through annual Parliamentary appropriations. Items recognized in the statement of operations and the statement of financial position in one year may be funded through Parliamentary appropriations in prior, current or future years. Accordingly, the Agency has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

(a) Reconciliation of net cost of operations to current year appropriations used:


 

2008

2007

Net cost of operations

111,774

105,387

Adjustments for items affecting net cost of operations
but not affecting appropriations:
Add (Less):
  Services provided without charge by other departments

(10,185)

(8,589)

  Employee severance benefits
  Vacation pay and compensatory leave
  Amortization of tangible capital assets

623
(262)
(28)

(727)
(207)
(25)

  Revenue not available for spending

8

-

  Loss on disposal and write-off of tangible capital assets
  Other

-
1,098

(41)
582

 
 

(8,746)

(9,007)

 
Adjustments for items not affecting net cost of operations
but affecting appropriations:
Add (Less):
  Acquisition of tangible capital assets

24

-

  Increase (decrease) in prepaid expenses

-

(11)

 
 

24

(11)

 
Current year appropriations used

103,052

96,369



Notes to Financial Statements (unaudited)
For the year ended March 31, 2008
(Figures are in thousands of dollars unless otherwise indicated)

(b) Appropriations provided and used


 

2008

2007

     
Appropriations provided:    
  Vote 30 – Operating expenditures

-

99,407

  Vote 35 – Operating expenditures

96,931

-

 
 

96,931

99,407

Total appropriations
     
Statutory appropriations:    
  Contributions to employee benefit plans

9,673

8,661

 
Total statutory appropriations

9,673

8,661

 
     
Lapsed Appropriations    
  Vote 30 – Operating expenditures

-

(11,699)

  Vote 35 – Operating expenditures

(3,552)

 

 
Total lapsed appropriations

(3,552)

(11,699)

 
Current year appropriations used

103,052

96,369


In 2007, an allotment of $10,100 was frozen from vote 30 funds.


Notes to Financial Statements (unaudited)
For the year ended March 31, 2008
(Figures are in thousands of dollars unless otherwise indicated)

(c) Reconciliation of net cash provided by the government to current year appropriations used:


 

2008

2007

Net cash provided by Government

97,691

101,359

Revenue not available for spending

8

-

Change in net position in the Consolidated Revenue Fund:    
  Variation in accounts receivable and advances

(1,740)

(121)

  Variation in accounts payable and accrued liabilities

5,995

(5,451)

  Other adjustments

1,098

582

 
Total changes in net position in the Consolidated Revenue Fund

(5 353)

(4 990)

 
Current year appropriations used

103,052

96,369



4. Expenses

The following table shows the expenses by category:


 

2008

2007

Salaries and employee benefits

74,559

70,083

Professional and special services

23,222

20,794

Accommodation

5,034

4,167

Transportation and telecommunications

3,315

2,951

Acquisition of machinery and equipment, including expendables

2,171

3,607

Purchase of repair and maintenance services

1,052

2,284

Information

1,010

809

Equipment rentals

996

644

Amortization of tangible capital assets

28

25

Other

395

23

 
Total expenses

111,782

105,387



Notes to Financial Statements (unaudited)
For the year ended March 31, 2008
(Figures are in thousands of dollars unless otherwise indicated)

5. Revenues

The following table shows the revenues by category:


 

2008

2007

Gain (loss) on disposal and write-off of tangible capital assets

8

-

 
Total revenue

8

-



6. Accounts Receivable and Advances

The following table shows the accounts receivable and advances by category:


 

2008

2007

Receivables from other government departments

3,252

1,509

Receivables from external parties

32

27

Employee advances

8

17

Deposits in transit to the Receiver General

1

-

 
Total accounts receivable and advances

3,293

1,553



7. Tangible capital assets


 

Cost

Accumulative Amortization

Net Book Value

Category of Asset

Opening Balance

Acquisi-tions

Disposals and Write-Offs

Closing Balance

Opening Balance

Acquisi-tions

Disposals and Write-Offs

Closing Balance

2008

2007

Machinery and Equipment

150

-

-

150

121

20

-

141

9

29

Vehicles

25

24

25

24

22

8

25

5

19

3

Total

175

24

25

174

143

28

25

146

28

32

Amortization expense for the year ended March 31, 2008 is $28 ($25 in 2007).


Notes to Financial Statements (unaudited)
For the year ended March 31, 2008
(Figures are in thousands of dollars unless otherwise indicated)

8. Accounts payable and accrued liabilities

The following table shows the accounts payables and accrued liabilities by category:


 

2008

2007

Payables to third parties

8,795

7,056

Payables to other government departments

7,569

3,313

 
Total accounts payable and accrued liabilities

16,364

10,369



9. Employee benefits

(a) Pension benefits

The Agency's employees participate in the Public Service Pension Plan, which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Quebec Pension Plans benefits and they are indexed to inflation.

Both the employees and the Agency contribute to the cost of the Plan. The 2007-2008 expense amounts to $7,051 ($6,383 in 2006-2007), which represents approximately 2.1 times (2.2 times in 2006-2007) the contributions by employees.

The Agency's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan's sponsor.

Notes to Financial Statements (unaudited)
For the year ended March 31, 2008
(Figures are in thousands of dollars unless otherwise indicated)

(b) Severance benefits

The Agency provides severance benefits to its employees based on eligibility, years of service and final salary. These severance benefits are not pre-funded. Benefits will be paid from future appropriations. Information about the severance benefits, measured as at March 31, is as follows:


 

2008

2007

Accrued benefit obligation, beginning of year

11,523

10,796

Expense for the year

1,233

2,128

Benefits paid during the year

(1,856)

(1,401)

 
Accrued benefit obligation, end of year

10,900

11,523



10. Contractual Obligations

The nature of the Agency’s activities can result in a multi-year contracts and obligations, whereby the Agency will be obligated to make future payments when the goods and services are received. Significant contractual obligations that can be reasonably estimated are summarized as follows.


 

2009

2010

2011

2012

2013

Total

Professional Services

4,253

864

     

5,117

Temporary Help

600

 

     

600

Management Consulting Services

248

       

248

Advertising Services

190

       

190

 
Total

5,291

864

-

-

-

6,155



Notes to Financial Statements (unaudited)
For the year ended March 31, 2008
(Figures are in thousands of dollars unless otherwise indicated)

11. Related Party Transactions

Services provided without charge:

The Agency is related as a result of common ownership to all Government of Canada departments, agencies and Crown corporations. The department enters into transactions with these entities in the normal course of business and on normal trade terms. Also, during the year, the Agency receives services which were obtained without charge from other Government departments as presented in the following table:


 

2008

2007

Accommodation

5,034

4,167

Employer’s contributions to the health and dental insurance plans

4,286

4,234

Legal services

865

188

 
 

10,185

8,589



The government has structured some of its administrative activities for efficiency and cost-effectiveness purposes so that one department performs these on behalf of all without charge. The costs of these services, which include payroll and cheque issuance services provided by Public Works and Government Services, are not included as an expense in the Agency’s Statement of Operations.

Table 12: Sustainable Development Strategy


1. Sustainable Development Strategy Departmental Goal:

Goal 1
Increase the capacity of the Public Service to promote sustainable development

Building a Public Service that is aware of, and engaged in, the integration of sustainable development into its HR policies, programs and projects.

  • Sustainable development principles are reflected within Public Service values and ethics policy instruments
  • Public Service leaders are aware of and understand sustainable development principles and how to factor them into their business
  • Recognize Public Service leaders who contribute to sustainable development

Goal 2
Demonstrate the Agency's commitment to sustainable development in its operations

  • Integrate sustainable development into the Agency's decision making
  • Reduce greenhouse gas and other air emissions
  • Increase level of green procurement
  • Reduce waste sent to landfill
2. Federal SD Goal(s) including GGO goals, if applicable:

Departmental goals are aligned with a number of Federal SD Goals and the Greening Government Operations (GGO) goal including:

  • A shared Environmental Management System (EMS) for the Treasury Board Secretariat, the Department of Finance Canada and the Agency, and also in collaboration with the Public Service Commission (Federal SD Goal VI, Objective 6.1)
  • Green Citizenship Network supports Federal SD Goal VI, Objective 6.1
  • Reduce emissions by 5 percent (based on fiscal year 2005–06 baseline) in L'Esplanade Laurier and ensure fleet drivers have taken the green and defensive driver training (Federal SD Goal III, Objective 3.3)
  • Develop and deliver updated green procurement training to100 percent of materiel managers and procurement staff


Actions for 2007–09

Results Achieved in 2007–08

GOAL 2: Demonstrate the Agency's commitment to sustainable development in its operations
Objective 2.1: Integrate sustainable development into the Agency's decision making

Environmental Management System (EMS): Corporate Services Branch will develop and implement an EMS for the Department of Finance, the Treasury Board Secretariat and the Public Service Human Resources Management Agency of Canada, in collaboration with the Public Service Commission of Canada.

An Environmental Management System (EMS) is part of an organization’s management system used to develop and implement its environmental policy and manage its environmental aspects. Corporate Services Branch has completed a first draft of the EMS and has established an EMS committee composed of most business sectors of Corporate Services Branch and a Public Works and Government Services (PWGSC) representative. The committee meets bi-monthly.

Green Citizenship Network (GCN): Corporate Services Branch will establish ongoing support for the GCN, increase the GCN membership by 25 percent and improve opportunities for employee participation in grassroots environmental activities.

GCN Membership at the Department of Finance Canada increased by 460 percent during 2007. GCN is working to provide members with more opportunities for grassroots involvement in workplace environmental initiatives. For example, GCN membership initiated a Lug-a-Mug campaign to reduce polystyrene waste.


Objective 2.2: Reduce greenhouse gas and other air emissions

Building energy: Decrease greenhouse gas (GHG) emissions by 5 percent in L’Esplanade Laurier based on fiscal year 2005–06 baseline through developing and implementing an energy conservation plan and awareness campaign to explore and facilitate energy efficiency opportunities for L’Esplanade Laurier and other occupied buildings.

A baseline study was completed for fiscal year 2005–06. PWGSC has completed a lighting modernization of fluorescent fixtures and ballasts at L’Esplanade Laurier as of April 2008. By September 2008, the user controls (switches and motion detectors) will be in place. User procedures will be developed concurrently with the completion of the modernization and will be communicated to employees. With this effort, we are expected to exceed our target of 5-percent reduction in GHGs. As well, Corporate Services Branch is pursuing further energy conservation initiatives in the coming year (including new chillers and plug-load opportunities).

Vehicle emissions: Will reduce GHG emissions per vehicle kilometre from the departmental fleet by 15 percent based on 2005–06 fleet composition baseline.

A vehicle fleet baseline was completed for the Department of Finance Canada, Treasury Board Secretariat and the Canada Public Service Agency fleet for 2007. The fleet of six vehicles is being monitored to ensure that new acquisitions meet the TBS Directive on Fleet Management: Executive Vehicles, which includes provisions intended to reduce the environmental impact of the executive fleet (i.e. use of hybrid-electric, flexible fuel, or 4-cylinder conventional fuel engine). In 2007, two hybrid (electric and gas) vehicles were purchased, which are expected to reduce GHG emissions from the executive fleet by approximately 24 percent from baseline year 2005–06.

Maximize use of ethanol: 90 percent of gasoline purchased for federal road vehicles will be ethanol-blended.

The fleet is being monitored annually to ensure that ethanol-based fuels are being purchased whenever possible. Drivers have been provided with direction and resources as to where ethanol-based fuels are available. It is anticipated that these efforts will allow us to meet our 90-percent objective.

Green and defensive driver training: All drivers will be provided green and defensive driver training.

All six fleet drivers have completed the green and defensive driver training.
Objective 2.3: Increase level of green procurement

Green procurement tracking: Will adjust procurement tracking and reporting to include green procurement (collaboratively with a number of departments and agencies).

The Department of Finance Canada and Treasury Board Secretariat initiated a collaboration with departments and agencies that use the common financial information system delivered by SAP to work on a common approach to tracking green procurement. The SAP Core (development team) has developed and implemented the government-wide Integrated Financial and Materiel System (IFMS) field to track green procurement purchases. The green procurement tracking field came online in September 2007.

Multi-function document manager pilot program: Develop a pilot for equipment that would reduce the need for a separate networked photocopier, printer, colour printer and scanner (and possibly fax machine).

A Statement of Sensitivities and a Threat and Risk Assessment have been completed for the use of the MFD Printers (purchased) and MFD Managers (leased) on the network. A pilot group (TBS – Pensions and Benefits) was established on 31 December 2007. The group was moved to 222 Nepean. Significant operational cost savings for the use of these printing devices is anticipated, as well as energy and paper cost savings. Results of the pilot program will be available by end of calendar year 2008.

Green furniture purchases: Corporate Services Branch will increase purchases of green office furniture from 2005–06 levels by 50 percent wherever and whenever new fit-up opportunities exist, and where current design configuration permits.

Furniture procurement standards were established and are being followed by the Facilities Management staff and procurement buyers. Reminders of the standard and the SDS target are sent periodically to assure compliance. The office furniture industry is considered quite environmentally friendly and is a centrally managed commodity type through PWGSC mandatory Standing Offer Agreements (SOA). The SOAs have environmental considerations built into them. We anticipate that 100 percent of our purchases over $20,000 will have environmental considerations built into them during the life of SDS 2007–09.

Develop and deliver green procurement training to 100 percent of materiel managers and procurement staff by 2008, as well as 60 percent of acquisition cardholders by 2009.

The Office of Greening Government Operations of PWGSC and the Canada School of the Public Service developed and made training available online through Campusdirect in July 2007. GCN has coordinated the training for materiel and procurement personnel for January 2008: 45 percent have completed the training at this time; the remainder will complete the training by September 2008. GCN has conducted some training sessions for acquisition cardholders at the Department of Finance Canada, Treasury Board Secretariat and the Agency: 46 percent of acquisition cardholders have had the training at this time, and the 60-percent target is expected to be met in the fall of 2008.
Objective 2.4: Reduce waste sent to landfill

Update recycling program at L’Esplanade Laurier: Divert 75 percent of waste through the redesign and implementation of an updated recycling program, including improvements to take-back and hazardous materials programs.

The recycling program at L’Esplanade Laurier has been updated with new signage and with the removal of the polystyrene bins from the facilities as this is no longer considered a marketable recyclable waste. Additional recycling opportunities have been added to the recycling program, including CDs/DVDs/floppies/ZIP/JAZZ, batteries, various plastics, toner cartridges and inkjet cartridges. Other opportunities for waste diversion are being assessed for 2008. External site recycling programs are also being updated where possible. Corporate Services anticipates that these efforts, coupled with the composting program, will allow us to meet and exceed our target.

Composting program: Develop and implement a composting program. Opportunities could include paper towels and food waste.

The composting of paper towels (37 tonnes annually) and pulverized paper (100 tonnes annually) at L’Esplanade Laurier began in February 2008. The pulverized paper is being used as horse bedding, then is being composted mixed with manure and urine. Leachate tests have been conducted to assure that the end product would not be toxic to the environment. This trend-setting initiative for improving efficiency in operations and helping the environment was a finalist for the Institute of Public Administration of Canada’s 2008 Innovative Management Award in July. In addition, this original idea provided Agency officials with the opportunity to meet and discuss with other government departments optimizing waste diversion to support sustainable development. Over 20 departments and agencies have expressed their willingness to participate in and contribute to this environmental opportunity. The Agency is currently having discussions with PWGSC to develop, integrate and promote the pulverized paper initiative as part of Greening Government Operations, which aims to reduce, reuse and recycle across the federal public service.

These two measures will assure a waste diversion rate in the order of 85 percent.


Table 13: Response to Parliamentary Committees and External Audits


Response to Parliamentary Committees
During the period April 1, 2007 to March 31, 2008, the Agency contributed to two responses to Parliamentary Committee Reports, as follows:

Senate:

Response to the preliminary findings of the Standing Committee on Human Rights, Employment Equity in the Federal Public Service – Not There Yet.

In spring 2007, the Agency was invited to provide feedback to the Committee regarding its preliminary findings on employment equity in the Public Service.

Responding in the form of a letter, the Agency noted both the progress achieved and the challenges remaining in moving toward a fully representative Public Service workforce.

The Agency reports to Parliament annually on this issue through the tabling of its Annual Report on Employment Equity.

Government Response to the Eighth Report of the Standing Senate Committee on Official Languages, Relocation of Head Offices of Federal Institutions: Respect for Language Rights. Response tabled in October 2007.

Working in collaboration with Canadian Heritage, the Agency contributed to the overall response in highlighting the Government’s adoption of the Implementation Principle on the Language of Work, a measure that safeguards the linguistic rights of employees who choose to move when a head office relocates from a bilingual region to a unilingual region. The Agency continues to monitor the use of the implementation principle.

Responses to Parliament (Senate Committees) can be located by contacting the Journals Branch of the Senate, or alternatively, by contacting the Agency’s Communications Branch.

Response to the Auditor General (including to the Commissioner of the Environment and Sustainable Development)
Sustainable Development Strategy:

See Table 12 on the SDS. The Office of the Auditor General, Commissioner of the Environment and Sustainable Development (CESD), does annual audits of departmental SD Strategies. This year, the CESD audited the Agency’s target for increasing its waste diversion from landfill. The report was to be tabled in Parliament in the fall but, due to the election, it was postponed until early December 2008.

Governance of small federal entities:

The Office of the Auditor General informed the Agency on July 13, 2007, of its audit of the governance of small federal agencies. The Agency received a draft of the audit on June 24, 2008, and its suggested amendments were reflected in the second draft of September 9, 2008. The audit report has not been tabled in Parliament yet due to the general elections in the fall, so we are unable to share any official documents at this stage.

External Audits (Note: These refer to other external audits conducted by the Public Service Commission of Canada or the Office of the Commissioner of Official Languages)
N/A

Table 14: Internal Audits and Evaluations

Table 14a) Internal Audits


1. name of Internal Audit 2. Audit Type 3. Status 4. Completion Date 5. Electronic Link to Report
Contracting for professional and technical services Office of the Comptroller General Horizontal Audit—Small departments and agencies (SDAs)  Ongoing   TBD Not yet available

Table 14 b) Evaluations


1. name of Evaluation 2. Program Activity 3. Evaluation
Type
4. Status 5. Completion Date 6. Electronic Link to Report
Public Service Modernization Act Strategic Investment Framework Evaluation Public Service renewal and modernization Summative  Ongoing  2009–10 Not yet available
Baseline Study of Career Assignment Program (CAP) and Management Trainee Program (MTP) Survey of changes to CAP and MTP administration as a result of new directive (April 2/06) in anticipation of 2011 evaluation of changes to programs (requirement of TB submission) Surveys and focus groups Completed Not yet posted Draft summary of results completed June 2008 Not yet available
7. Electronic Link to Evaluation Plan: Not yet available