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ARCHIVED - Industry Canada

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5.1.10 Procurement and Contracting

Additional Information on Procurement and Contracting
1. Role played by procurement and contracting in delivering programs Procurement and contracting play a central role in the program delivery of Industry Canada. Particularly, procurement allows the Department to obtain highly specialized research and analytical advice in support of its policy and program delivery. Contracting allows the Department not only to achieve operational requirements, but also to spur growth in the Canadian economy.
2. Overview of how the Department manages its contracting function The Department operates in a decentralized environment, with procurement personnel not only at headquarters but also in the regional offices. Contracting authority is also delegated in the same manner to purchasing managers across the Department. This reflects the Department's aim to have the delegations necessary to help managers deliver quality services and programs to Canadians and achieve the right balance between program knowledge and knowledge of key procurement-related administrative regulations and policy. The contracting functional authority awards all contracts above $100,000 and, in addition, provides advice and guidance to managers on policy procedures.

A departmental review committee (or quality assurance group) reviews all non-competitive contracts over $25,000 and competitive contracts over $50,000.
3. Progress and new initiatives enabling effective and efficient procurement practices The Department has developed a site on the departmental intranet with departmental procurement operational policies and numerous tools. One such tool is a template for requests for proposals (an RFP template) for various types of professional service contracts. It also provides information on established procurement instruments such as standing offers and supply arrangements that are useful for many types of services purchased by the Department. This tool allows the program manager to focus efforts on the Statement of Work. The Department is also partnering with two other departments that purchase similar services in order to pool resources to create standing offers that will be used by all three departments.

Key accomplishments:
  • Exceeded our targets for Aboriginal procurements on a consistent basis; worked in partnership with Indian and Northern Affairs Canada to develop a supply arrangement specifically to address the Procurement Strategy for Aboriginal Business

  • Implemented a renewed training program for departmental senior managers on procurement planning and responsibility