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Strategies / Comments

1. Types of buildings included: All new construction, build-to-lease and major renovation projects for heated office and lab space where a benchmark is available.
2. Physical locations: Urban and non-urban centres where certification is deemed feasible.
3. Conditions for inclusion: Project floor space greater or equal to 1000m². Major renovation: project budget equals or exceeds half (50%) of the replacement cost of the subject building AND significantly affects the building envelope and HVAC systems.
4. Exclusion: Projects in facilities wherein custodial ownership is uncertain in the short to medium term.
5. Industry-recognized tool to be used and achievement performance level: New construction and build-to-lease projects value: LEED Gold. Major renovation projects value over $1M: Green Globes 3 or LEED (CS or CI) Silver.
6. Adjustments to the tool: rural, northern, isolated locations and unknown building types will aspire to Green Globes Design, placing emphasis on energy and GHG reductions.
7. Rationale for adjustments: Security, feasibility, applicability, consistency and cost.
8. Timeline: As of April 1, 2012, the Department will obtain a minimum of 3 Green Globes or LEED Silver on new construction, build-to-lease and major renovation projects as per the Health Canada Green Buildings Strategic Framework.

Strategies / Comments

1. Types of buildings included: All heated facilities where HC has full access and control over utilities monitoring and usage.
2. Physical locations: Urban and non-urban centres where certification is deemed feasible.
3. Conditions for inclusion: All buildings with floor space greater than 1000m².
4. Exclusion: Projects in facilities wherein custodial ownership is uncertain in the short to medium term.
5. Minimum Industry-recognized tool to be used: BOMA BESt Environmental Performance Assessment Tool for office and laboratory facilities.
6. Adjustments to the tool: HC rural, northern, isolated locations and unknown building types will aspire to meet the BESt Practices of the BOMA BESt environmental certification program. An emphasis will be placed on performing energy and water audits, and waste reduction.
7. Rationale for adjustments: Security, feasibility, applicability, consistency and cost.
8. Timeline: As of March 31, 2013, the Department plans to complete assessments of each of its existing facilities for environmental performance. Facilities will be reassessed on a 6 year cycle.  

Strategies / Comments

1. This target is not directly applicable to HC as Public Works and Government Services Canada negotiates leases on behalf of the Department. As the client, the Department can only request inclusion of this target in its lease requirements and adherence to FSDS green building targets pursuant to PWGSC's Strategic Framework and DSDS.

Strategies / Comments

1. Types of buildings included: All heated facilities where HC has full access and control over utilities monitoring and usage.
2. Physical locations: Urban and non-urban centres where certification is deemed feasible.
3. Conditions for inclusion: Fit-up and refit projects over $1M and project floor space greater or equal to 1000m².
4. Minimum Industry-recognized tool to be used: 3 Green Globes or LEED (CI) Silver.
5. Adjustments to the tool: HC rural, northern, isolated locations and unknown building types will aspire to Green Globes. An emphasis will be placed on reducing energy and GHG emissions.
6. Rationale for adjustments: Security, feasibility, applicability, consistency and cost.
7. Timeline: As of April 1, 2012, the Department will begin processes necessary to obtain a minimum of 3 Green Globes or equivalent on new fit-up and refit projects as per Health Canada's Green Buildings Strategic Framework.

Strategies / Comments

1. Interim target: The department's annual interim target is 1% absolute reduction in GHG emissions annually (until 2020-21), relative to baseline fiscal year of 2005-06. This represents 30% of the department's overall GHG reduction target by 2014. Therefore, by the end of the first Departmental SDS under the FSDS, the department should have achieved a 3% reduction of GHG emissions.
2. Scope: Only on-road Fleet operations are included within this target, no incremental funding is being made available.
3. Roles and Responsibilities: Director of Materiel and Asset Management Directorate (MAMD) is overseeing this target, with input and support from the Fleet Managers and Cost Centre Managers in Health Canada.
4. Key Activities: Replacement of old vehicles, policy adherence, awareness and communications.
5. Reporting Requirements: Annual GHG emissions will be assessed with the Federal Greenhouse Gas Tracking Protocol - A Common Standard for Federal Operations, which is provided by PWGSC. HC uses the ARI data base to monitor and manage fleet operations.
6. Tools and Resources: Federal Greenhouse Gas Tracking Protocol - A Common Standard for Federal Operations, ARI database which manages fleet operations and the Fleet GHG Inventory Accounting Template provided by PWGSC.
7. An action plan has been developed to encourage conformity to HC's fleet standards, which includes "greening" the fleet.
8. HC will also:
   • Provide stronger direction, guidance and a challenge function to fleet operators.
   • Use best practices already established from the more successful Regions/Programs.
   • Investigate practices from other Departments with similar fleet challenges.
   • Ramp up communications (Goods News, HC Broadcast News, National Materiel and Assets Advisory Committee meetings, etc.)
9. HC will investigate opportunities to support a modernization strategy which will include use of rental vehicles and/or pooling where applicable.

Strategies / Comments

1. By the end of the fiscal year 2011-2012, Health Canada had developed an implementation plan to ensure the reuse or recycling of all its surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
2. Furthermore, Health Canada fully implemented its plan in the National Capital Region (NCR) by the end of fiscal year 2011-2012. While representing only one region (out of nine), the NCR is, by virtue of its employee population, responsible for the majority of EEE waste generated by the department.
3. The department has defined location as a region, of which there are nine (9); NCR, Atlantic, Quebec, Ontario, Manitoba, Saskatchewan, Alberta, British Colombia and the Northern region. By March 31, 2014 all regions will be included in this program.
4. The target reported for F/Y 2011-12 has been updated to reflect the increase in the number of Regions in the department from eight (8) to nine (9).

Strategies / Comments

1. Health Canada is defining printing units as all desktop printers, networked printers and multi-functional devices.
2. Health Canada has decided to include all employees, not only office employees. However, the following employees will be excluded: employees who frequently deal with confidential or secret documents, those working in a space with a maximum of 15 employees or less, and employees requiring personal printers due to a disability.
3. The number of network printing units has been determined utilizing OpenView; a network discovery service. Personal printing units are accounted for through a method of floor walk-through and analysis of asset management databases and tools.
4. Health Canada used a combination of Human Resources statistics and the TBS Population Affiliation Report for determining the number of employees.
5. Health Canada used a combination of Human Resources statistics and the TBS Population Affiliation Report for determining the number of employees. The number of employees subject to this target is 11,392.

Strategies / Comments

1. Health Canada used 2010-2011 fiscal year as the baseline year to measure internal paper consumption per office employee. The 2010-2011 Health Canada baseline is based upon paper purchased through PWGSC mandatory standing offers.
2. Health Canada is working to establish a concrete strategy to meet the 20% target based on the 2010-2011 baseline year.
3. Health Canada used a combination of Human Resources statistics and the TBS Population Affiliation Report for determining the number of employees. The number of employees subject to this target is 11,392.

Strategies / Comments

1. Health Canada has completed and adopted a guide for green meetings.
2. Adoption of this guide is defined as obtaining approval from senior management, making the guide available to all Health Canada employees and ensuring effective communication of the guide's principles through awareness campaigns.

Strategies / Comments

1. Scope:
   • N7010 ADP equipment
   • N7020 ADP CPU
   • N7021 ADP CPU
   • N7022 ADP CPU
   • N7025 ADP Input-Output
   • N7035 ADP support equipment
   • N7042 Mini and micro computer control devices
2. Exclusions: laboratory or field equipment and purchases using acquisition cards
3. Departmental policy mandates use of PWGSC standing offers (which include IT hardware purchases)
4. IT hardware purchases represent approximately 50% of assets
5. Other: Volume/percentage of "unknown" responses from the baseline year (34.7%)
6. Other: HC will utilize its green procurement field in SAP to assess the environmental friendliness of IT Hardware. To decrease confusion on what is "green", SAP users have been given six specific options to choose from and extensive documentation on each:
   • Unknown (Included to increase data reliability and assess the level of user awareness)
   • Environmental Attributes of Supplier
   • Uncertified Environmental Attribute
   • Certified Environmental Attribute(s)
   • Recycled Content
   • No Environmental Attribute
7. A communication strategy was developed to encourage procurement officers and/or Cost-Centre Managers to comply in purchasing "green" IT hardware and utilize the SAP system to identify the greenness of procured items
8. Investigate whether IT Hardware providers (standing offers) can be limited to offering environmental preferred products only

Strategies / Comments

1. Scope:
   • N7045 ADP supplies
   • N7510 Office supplies
   • N7520 Office devices and accessories
   • N7530 Stationary
   • N7540 Standard forms
   • N7035 ADP support equipment
   • N7042 Mini and micro computer control devices
   • Exclusions: purchases using acquisition cards
2. Other: HC will utilize its green procurement field in SAP to identify "office supplies" with environmental features. To decrease confusion on what is "green", SAP users have been given six specific options to choose from and extensive documentation on each:
   • Unknown (Included to increase data reliability and assess the level of user awareness)
   • Environmental Attributes of Supplier
   • Uncertified Environmental Attribute
   • Certified Environmental Attribute(s)
   • Recycled Content
   • No Environmental Attribute
3. A communication strategy will be developed to encourage procurement officers and/or Cost-Centre Managers to comply with purchasing "green" office supplies and use the SAP system to identify the greenness of procured items
4. Investigate whether office supply providers (standing offers) can be limited to offering environmental preferred products only

Strategies / Comments

1. i. Semi annual reports will be obtained through SAP and/or ARI to identify new fleet acquisitions. These will be individually assessed against the existing fleet standard matrices to determine compliance.
2. The HC Fleet Standard was developed in 2008 and will be updated annually.
3. A communication strategy was developed to encourage compliance with the standard.
4. As a result, a baseline of 45% of vehicles purchased annually are right sized for operational needs; are the most fuel efficient vehicle in their class (as per HC Fleet Standard), and/or are an alternative fuel vehicle has been determined.

Strategies / Comments

1. Green Procurement policy supports all designated employees (PG group) to take green procurement training.
2. An annual Human Resources report identifying PG group employees will be compared to MAMD's listing of participants having taken the green procurement training through CSPS course C215 or in-house equivalent.
3. Because of constant changes in the total number of PG positions at HC, a percentage will be used to report every year on the number of procurement and materiel management staff with formal green procurement training versus the total number of procurement and materiel management staff identified with such responsibilities in any given year.
4. PGs that have not taken the course(s) will be followed up with accordingly to encourage compliance.

Strategies / Comments

1. Phase 1a - By April 1, 2011, all HC Materiel and Asset Management Managers and functional Heads within the Materiel and Assets Management Directorate (1 Director, 3 PG-6 Senior Managers and 7 PG-5 Managers) had Greening of Government Operations clauses embedded into their Employee Performance Evaluations.
2. Phase 1b - By April 1, 2012, HC will develop strategies to have Greening of Government Operations embedded into the Corporate Commitments for Executives; including identifying applicable EX positions and matching them to appropriate clauses.
3. Phase 2 - HC will determine the scope of Program and Regional Managers [RSFOs and Fleet Managers] with procurement responsibilities/authorities related to greening of government operations during 2011-2012 and develop and implement strategies to incorporate environmental clauses into their employee performance evaluations.

Strategies / Comments

1. During 2011-12 an internal assessment of the management processes and controls that pertain to procurement decision-making at Health Canada was conducted. Governance, policies, processes, procedures, tools and templates, management information systems, risk management, results and performance, change management and information and communication were all examined.
2. Fiscal year 2011-12 was spent analyzing possible actions against impact on behaviour, planning and reporting. Similarly, management processes and controls were assessed for their potential to impact on procurement objectives.
3. Based on the above analysis, the baseline type and number of processes and controls that accommodate green procurement has been narrowed down to the following:
   
   Policies, Processes and Procedures:
   • 1-CRCC Communiqué for National Capital Region
   • 2-CRCC Communiqué for Regions
   • 3-Fleet Management Policy
   • 4-Fleet Management Standard
4. Based on the above analysis, there are 13 procurement processes and controls in total of which 9 still require a "greening" process":
   1. Health Canada Assets Management Policy
   2. Assets Management Standard
   3. 2010-2011 A contracting Guide for Cost Centre Managers and Administrators
   4. Assets Inventory Instruction Guide
   5. Health Canada Materiel Management Policy
   6. Procurement Planning Summary
   7. Risk Management Policy
   8. Annual Fleet report
   9. Systems: SAP
5. The methodology for designating those management processes and controls that should include green procurement is based on version 2.0 of Setting Green Procurement Management Framework Targets.
6. A phased approach focusing on a subset of processes and controls in each fiscal year will be established. This represents a continuous improvement best practice.
7. A schedule for revising 5 identified management processes and controls each year has been established.