ARCHIVED - Aboriginal Affairs and Northern Development Canada (AANDC) and Canadian Polar Commission - Supplementary Tables

Strategies / Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) will be implemented during the first quarter of the 2012-2013 FY.
2. AANDC is unable to report on the number of new construction, build-to-lease, and major renovation projects that will be subject to the departmental strategic framework prior to the framework's implementation.

Strategies / Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) will be implemented during the first quarter of the 2012-2013 FY.
2. AANDC is unable to report on the number of existing buildings over 1000m² owned by AANDC that will be subject to the departmental strategic framework prior to the framework's implementation.

Strategies / Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) will be implemented during the first quarter of the 2012-2013 FY.
2. AANDC is unable to report on the number of new lease or lease renewal projects over 1000m² that will be subject to the departmental strategic framework prior to the framework's implementation.

Strategies / Comments

1. The Aboriginal Affairs and Northern Development Canada (AANDC) Green Buildings Strategic Framework (GBSF) will be implemented during the first quarter of the 2012-2013 FY.
2. AANDC is unable to report on the number of fit-up and refit projects that will be subject to the departmental strategic framework prior to the framework's implementation.

Strategies / Comments

1. The AANDC Vehicle Greenhouse Gas Emissions Reduction Strategy was developed and implemented during the 2011-2012 FY.
2. AANDC's Departmental GHG reduction target was misreported as "23.45% by March 31, 2021" in the department's last RPP for 2011-2012. This target was based on erroneous baseline emissions for 2005-2006 which were corrected and accepted by the Office of Greening Government Operations (OGGO) during 2011, and was expressed relative to the department's actual emissions for 2009-2010 rather than 2005-2006 as required.
3. This target does not apply to buildings owned by AANDC. Targeted emission sources include department-owned vehicles.
4. For the purposes of this target, AANDC is treating fuel purchased on "non-specific" fleet credit cards and consumed by vehicle types such as all-terrain vehicles, snowmobiles, materiel handling equipment, marine vessels, heavy trucks, special purpose trucks, and heavy mobile equipment as having been used by normal "on-road" (passenger/light-duty) vehicles. 
5. The AANDC Vehicle Greenhouse Gas Emissions Reduction Strategy includes: roles and responsibilities, regional GHG reduction targets, potential methods to decrease emissions (i.e. vehicle right-sizing, driver training, up-fitting, etc.), and performance management strategies.
6. Departmental GHG emissions in kilotonnes of CO2 equivalent stated above have been rounded to two decimal places.

Strategies / Comments

1. The AANDC Implementation Plan for Departmental Surplus Electronic and Electrical Equipment (EEE) was developed and implemented during the 2011-2012 FY.
2. Current definition of departmental locations requiring EEE implementation plans: Operational facilities (72 total), including leased accommodations (63) and department-owned (9) buildings which support departmental operations. Locations do not include staff housing and non-operational real property owned by AANDC for future transfer to First Nations. This definition may be subject to change during the finalization of the department's implementation plan for the disposal of departmentally-generated EEE.
3. AANDC's Asset Information Management System tracks most departmental surplus EEE directed to disposal mechanisms.

Strategies / Comments

1. The department's overall ratio of office employees to printing devices during the 2010-2011 FY was approximately 2:1.
2. Methods for determining the approximate ratio of departmental employees to printing units stated above: regional consultation, information contained in the department's asset information management system, and the TBS Population Affiliation Report.
3. AANDC anticipates that it will achieve the 8:1 target ratio of office employees to printing devices during the 2013-2014 FY.

Strategies / Comments

1. This target applies to all AANDC employees and departmental operations.
2. Method for determining the number of departmental employees: TBS Population Affiliation Report.
3. AANDC did not establish an internal paper consumption reduction target for the 2011-2012 FY.
4. AANDC provides regular communications regarding paper consumption and greening operations in the department's weekly "AANDC Express" newsletter.
5. Method used for determining paper consumption: PWGSC Report on Fiscal Year Standing Offer Paper Purchases – Indian and Northern Affairs Canada – 2010-2011.

Strategies / Comments

1. The AANDC Green Meetings Guide was developed and implemented during the 2011-2012 FY.
2. AANDC adopted a guide for greening meetings by adapting the guide developed by Environment Canada, and incorporating best practices established in similar guides prepared by other government departments.
3. The draft AANDC Green Meetings Guide applies to all types of meetings. The guide includes a basic checklist for all meetings, and additional checklists for larger events.
4. Roles and responsibilities: DG of Corporate Accounting and Materiel Management is target lead. The Chief Financial Officer and Senior Assistant Deputy Minister of Regional Operations are co-champions for greening departmental operations.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Refers to specific type of commodity.
2. Measurable: Information available through Public Works and Government Services Canada Standing Offers and AANDC's financial information system.
3. Achievable: Forthcoming departmental policy will mandate the use of Public Works and Government Services Canada standing offers for all copy paper purchases during 2012-2013. Target is already partially implemented since most departmental paper purchases utilize PWGSC standing offers and have some recycled content.
4. Relevant: Paper is a highly visible commodity to employees and provides a constant reminder of the Federal Government's commitment to greening operations. The target also complements departmental efforts on FSDS targets 8.7 and 8.8 for reducing printing devices and paper consumption.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. AANDC established this target late in the 2011-2012 FY for implementation during 2012-2013, and is therefore unable to report on anticipated progress against the target for 2011-2012.
2. For reference, 90% of all departmental paper purchases through PWGSC standing offers during 2010-2011 had at least 30% recycled content.
3. Exclusions include paper used by departmental operations which print maps and paper supplies used with laboratory equipment. Target is restricted to paper used in office machines such as photocopiers and printers.
4. Isolated locations where local suppliers are unable to provide recycled paper at or above 30% will be exempted from the target.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Refers to specific type of commodity.
2. Measurable: Information available in the PWGSC Government Motor Vehicle Ordering Guide and completed AANDC Vehicle Purchase Information and Justification Forms.
3. Achievable: All departmental vehicle purchases require approval from Headquarters Asset Management, and AANDC is confident that new vehicles purchased to replace existing vehicles will be comparatively efficient. Resources have been identified for target implementation.
4. Relevant: Vehicle purchases represent a significant proportion of the department's overall purchases of goods. The target also complements departmental efforts on FSDS target 8.5 for reducing greenhouse gas emissions from departmental light-duty vehicles.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Scope: All light-duty vehicles available through the PWGSC Government Motor Vehicle Ordering Guide (GMVOG)
2. Baseline is provided by the Automotive Resources International (ARI) Financial Services Inc. Partnership Review report for Indian and Northern Affairs Canada for the period of April 2010 to March 2011.
3. Performance indicator: Average fuel efficiency of all new vehicles acquired per year, based on average of manufacturer/GMVOG-stated (not actual) fuel consumption values. Each new vehicle's average fuel efficiency is to be calculated based on the assumption of equal use on city and highway roads (50%/50%).
4. Expected environmental benefits: Reduced fuel consumption and fuel purchases. Target also supports departmental implementation of FSDS target 8.5.
5. AANDC established this target during the 2011-2012 fiscal year for implementation during 2012-2013 and 2013-2014.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Target applies to all contracts for professional services, including low-dollar value (LDV) contracts, sole-source contracts, advanced contract award notice (ACAN) procurements, departmental standing offers for services, PWGSC contracts, and call-ups against PWGSC Standing Offer Arrangements (SOAs) and Supply Arrangements (SAs).
2. Measurable: Inclusion of green procurement criteria in service contracts is tracked in the mandatory AANDC Procurement and Contracting Checklist. Green procurement is also tracked by the department's financial information system
3. Achievable: During 2010-2011, over 50% of departmental contracts by volume were call-ups and competitive procurement processes. AANDC is confident that it can include environmental considerations in such procurement processes and others.
4. Relevant: Services constitute the majority of AANDC's procurement expenditures. For reference, over 66% of departmental procurement expenditures were for services during 2010-2011.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. * AANDC will establish the baseline for this target during the 2012-2013 FY.
2. Expected environmental benefits: decreased resource consumption due to departmental procurement operations and acquired services, and demonstration of the department's commitment to greening operations to both suppliers, clients and employees.
3. During the 2012-2013 FY, AANDC will develop and implement tools to support the inclusion of environmental considerations in service contracts.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Defined achievement level of 75% and type of employee.
2. Measurable: Information available from the Canada School of Public Service (CSPS) and in-house HR tracking systems.
3. Achievable: CSPS Course C215 can be completed in half a day.
4. Relevant: Targets all relevant employees.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: Employee positions encompassing Procurement-related duties are defined as procurement functional specialists, materiel management functional specialists, real property functional specialists, managers of procurement, materiel management and/or real property functional specialists, and acquisition cardholders.
2. In-house training used: None – CSPS Course C215 only.
3. Reporting requirements: Collect data from CSPS annually. AANDC Procurement and Materiel Management maintains a list of training courses completed by its employees.
4. Plans for engagement: To be addressed through the employee performance management process, and discussed by AANDC's Materiel Management (or "MATMAN") working group.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Defined achievement level of 15% and types of employees. 15% represents the proportion of AANDC managers and functional heads of procurement and materiel management located in the National Capital Region, and with responsibility to lead Green Procurement Implementation.
2. Measurable: Information available from in-house HR tracking systems.
3. Achievable: Target only applies to employees with responsibility for green procurement implementation and performance.
4. Relevant: Targets all relevant employees (managers and functional heads of procurement and materiel management in the National Capital Region / AANDC Headquarters).
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: Managers and functional heads of procurement and materiel management are defined as individuals with responsibility to manage procurement and materiel management activities. Detailed criteria have been established to further define procurement and materiel management activities for the purposes of this target.
2. Plans for engagement: Inclusion in future Employee Performance Agreements.

Strategies / Comments

Why This Self Selected Target is SMART:

1. Specific: Target applies to all departmental management processes and controls which relate to procurement.
2. Measurable: During the 2012-2013 FY, AANDC will develop an inventory of all current departmental management processes and controls which relate to procurement.
3. Achievable: AANDC recently completed a review of all departmental procurement policies, and has resources dedicated to procurement policy and the implementation of this target.
4. Relevant: AANDC management processes and controls which relate procurement do not all support green procurement at present.
5. Time-bound: Date established for target implementation and completion.

Other Reporting Considerations:

1. Methodology: Analysis of departmental management processes and controls relating to procurement to identify those that should be updated to include environmental considerations.