Engagement Results

Verification of payments to check for duplicate payment errors

There were no duplicate payments in all 530 large payments processed for the 32 external vendors during fiscal year 2006-07 and 2007-08 (periods 1 to 8).

The Treasury Board policy on Account Verification states, among other things, that as part of the section 34 account verification process, transactions should be reviewed for accuracy such as ensuring that the payment is not a duplicate.

In order to determine whether duplicate payments were made, we extracted vendor account files from the SAP financial system and obtained their paper files when required. We examined all transactions (530) in the 32 vendor files to verify that there had not been any duplicate payment for a same invoice. In cases where a vendor had more than one vendor number, we obtained the source documentation from the paper files for review, analysis and verification.

We found no instances of duplicate payments during fiscal year 2006-07 and 2007-08 (periods 1 to 8) to the vendors, whose detailed transactions and files were examined.

Recommendation: N/A

Management Action Plan: N/A

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