ARCHIVED - Performance pay for certain non-executive employees excluded from collective bargaining

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DATE: July 14, 1999

TO: Directors of Human Resources

SUBJECT: Performance pay for certain non-executive employees excluded from collective bargaining

The Treasury Board has approved the application of performance pay for senior level excluded employees effective April 1, 1999.

Senior excluded employees in the Administrative Services (AS-7 & AS-8), Financial Management (FI-4), Information Services (IS-6), Personnel Administration (PE-6), Purchasing and Supply (PG-6), Translation (TR-4 & TR-5), and Welfare Programmes (WP-7) will have their performance pay administered in accordance with the Performance Pay Provisions of the Salary Administration Plan for Certain Non-Management Category Senior Excluded Levels, as amended below.

Employees in the Mediation-Conciliation Officer Sub-Group of the Programme Administration Group (PM-MCO) will have their performance pay administered in accordance with the Performance Pay Provisions of the Salary Administration Plan - Mediation-Conciliation Officer Sub-Group.

Performance review and employee appraisal is in respect of the fiscal year 1998-1999 and any performance payments are associated with that period.

Global performance ratings should be used to assist in the decision process for the determination of individual performance awards.

Performance pay is to be calculated on individual salaries in effect on March 31, 1999 and implemented effective April 1, 1999.

The following changes have been approved in respect of the Performance Pay Provisions of the Salary Administration Plan for Certain Non-Management Category Senior Excluded Levels:

1. The 30 percent performance guideline on the number of employees rated superior and outstanding has been eliminated.
2. Performance awards for employees whose salaries are already at the job rate or have just reached the job rate by the application of an in-range increase are authorised for employees whose performance has been assessed as at least fully satisfactory.
3. The introduction of a performance pay budget calculated to be 5 percent of your Non-Management Category Senior Excluded Level groups' payroll as at March 31^st, 1999.

Departments with fewer than 20 employees in the Non-Management Category Senior Excluded Level groups should consult Annex "A" for the percentage to use when determining the size of their performance pay budgets.

In-range increases up to the job rate, as a percentage of the employee's salary, may be granted for levels of assessed performance as follows:

Outstanding	up to 8%
Superior	up to 6%
Fully Satisfactory	up to 4%
Satisfactory	up to 2%

A performance award must be re-earned each year and the employee must be on strength both March 31^st and April 1^st.

Performance awards are to be limited to:

Fully Satisfactory	up to 4%
Superior	up to 6%
Outstanding	up to 8%

Where performance has been assessed as "unsatisfactory", or where there is no performance rating (i.e., "unable to assess"), the individual should not receive performance pay.

The maximum permissible amount for awards should not be automatically granted. Consideration must be given to factors such as the salary relationship with immediate supervisors or subordinates and the number of consecutive years of performance at fully satisfactory or above.

Where an employee assessed as fully satisfactory or above reaches the job rate through an in-range increase which is less than the amounts permissible under the guidelines, the deputy head may grant a performance award in addition to the in-range increase. The combination of in-range increase and performance award may not exceed 4 percent of salary for fully satisfactory performance, 6 percent of salary for superior performance and 8 percent of salary for outstanding performance.

You may contact the staff of Executive and Excluded Groups at 952-9067 or 952-3278 if you require further information.

 

Original signed by

 

Cheryl Fraser
Assistant Secretary
Human Resources Management Division

Attachment

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Annex "A"

PERFORMANCE PAY BUDGETS: SMALL DEPARTMENTS