Directive on the Management of Real Property
The directive ensures that real property is planned, acquired, used, and disposed of in a manner that supports the delivery of programs and services to Canadians, while ensuring best value to the Crown.
Date modified: 2022-11-18
Supporting tools
Guide:
Mandatory procedures:
More information
Policy:
Topic:
Hierarchy
The requirements in the Directive on the Management of Real Property take effect on May 13, 2021 and replace the following instruments:
Appendix C: Mandatory Procedures for Reporting
C.1 Effective date
- C.1.1These procedures take effect on May 13, 2021.
- C.1.2These procedures replace sections of the following Treasury Board policy instruments:
- Policy on Management of Real Property (November 1, 2006)
- Reporting Standard for Real Property (November 1, 2006)
C.2 Procedures
- C.2.1These procedures provide details on the requirements set out in subsection 4.2.44 of the Directive on the Management of Real Property.
- C.2.2Real property practitioners, except for those in custodian departments that have been excluded from full reporting by decision of the Executive Director of the Investment Management Directorate, Treasury Board of Canada Secretariat, must apply the mandatory procedures described below.
Reporting information for inclusion in the Directory of Federal Real Property (DFRP) and the Federal Contaminated Sites Inventory (FCSI)
- C.2.2.1Inform the Treasury Board of Canada Secretariat of designated officials, including the authorized official, official contact, financial contact (where applicable), and data submitters for the DFRP and FCSI;
- C.2.2.2Input reports to the DFRP and FCSI as prescribed in the applicable input guides;
- C.2.2.3Provide new or revised information, with the exception of the data specified in subsection C.2.2.4, for inclusion in the DFRP and FCSI within 90 days of a change, including acquisition, disposal, amendment to an existing record, or change in the organization’s contacts;
- C.2.2.4Report annual expenditure, liability and site performance data to the FCSI at fiscal year-end;
- C.2.2.5 Support the annual certification of the completeness and accuracy of organizational records and contacts in the DFRP and FCSI as prescribed in the applicable input guides;
- C.2.2.6Reconcile all DFRP and FCSI records and applicable fields with internal real property and building management systems, contaminated site management systems, and financial systems;
- C.2.2.7Reconcile FCSI annual financial records with the financial statements submitted for the Public Accounts of Canada;
Reporting to the Centre for Greening Government
- C.2.2.8Inform the Centre for Greening Government of designated officials, including the authorized official, official contact, and data submitters for the Government of Canada’s Greenhouse Gas Emissions Inventory;
- C.2.2.9Provide required data for inclusion in the Government of Canada’s Greenhouse Gas Emissions Inventory in accordance with the annual call letter, the Federal Greenhouse Gas Accounting and Reporting Guidance, and other applicable input guides;
- C.2.2.10Support the annual certification of the completeness and accuracy of organizational data submitted in accordance with the Federal Greenhouse Gas Accounting and Reporting Guidance and other applicable input guides.