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2008-09
Departmental Performance Report
Public Safety Canada
Supplementary Information (Tables)
Table of Contents
- Sources of Respendable and Non-respendable Revenue
- User Fees/External Fees
- Details on Project Spending
- Sustainable Development Strategy
- Green Procurement
- Internal Audits and Evaluations
Table 1: Sources of Respendable and Non-Respendable Revenue
| Program Activity |
Actual 2006-07 |
Actual 2007-08 |
2008-09 | |||
|---|---|---|---|---|---|---|
| Main Estimates |
Planned Revenue |
Total Authorities |
Actual | |||
| National Security | ||||||
| Refund of previous years’ expenditures | 46 | 18 | N/A | - | N/A | 9 |
| Adjustments to prior year’s payables | 100 | 71 | N/A | - | N/A | 234 |
| Miscellaneous revenues | 2 | 5 | N/A | - | N/A | 4 |
| Emergency Management | ||||||
| Refund of previous years’ expenditures | 628 | 61 | N/A | - | N/A | 154 |
| Adjustments to prior year’s payables | 3,058 | 2,026 | N/A | - | N/A | 7,437 |
| Miscellaneous revenues | 20 | 43 | N/A | - | N/A | 34 |
| Law Enforcement | ||||||
| Refund of previous years’ expenditures | 930 | 56 | N/A | - | N/A | 90 |
| Adjustments to prior year’s payables | 5,257 | 1,343 | N/A | - | N/A | 5,535 |
| Miscellaneous revenues | 8 | 17 | N/A | - | N/A | 13 |
| Corrections | ||||||
| Refund of previous years’ expenditures | 53 | 21 | N/A | - | N/A | 76 |
| Adjustments to prior year’s payables | 315 | 145 | N/A | - | N/A | 319 |
| Miscellaneous revenues | 2 | 4 | N/A | - | N/A | 3 |
| Crime Prevention | ||||||
| Refund of previous years’ expenditures | 162 | 298 | N/A | - | N/A | 225 |
| Adjustments to prior year’s payables | 698 | 848 | N/A | - | N/A | 1,151 |
| Miscellaneous revenues | 1 | 3 | N/A | - | N/A | 2 |
| Border Management | ||||||
| Refund of previous years’ expenditures | 20 | 2 | N/A | - | N/A | 3 |
| Adjustments to prior year’s payables | 42 | 11 | N/A | - | N/A | 178 |
| Miscellaneous revenues | 1 | 2 | N/A | - | N/A | 2 |
| Interope-rability | ||||||
| Refund of previous years’ expenditures | 35 | 2 | N/A | - | N/A | 84 |
| Adjustments to prior year’s payables | 85 | 34 | N/A | - | N/A | 178 |
| Miscellaneous revenues | 1 | 3 | N/A | - | N/A | 2 |
| Total Non-Respendable Revenue | ||||||
| Total refund of previous years’ expenditures | 1,873 | 458 | N/A | - | N/A | 641 |
| Total adjustments to prior year’s payables | 9,556 | 4,479 | N/A | - | N/A | 14,911 |
| Total miscellaneous revenues* | 35 | 76 | N/A | - | N/A | 60 |
| Total Non-Respendable Revenues | 11,465 | 5,013 | N/A | - | N/A | 15,612 |
* Miscellaneous revenues include such items as fees collected for access to information requests, parking fee reimbursements, gain on currency rate exchange.
Table 2: User Fees/External Fees
Table 2-A: User Fees
User Fee: Fees charged for the processing of requests submitted pursuant to the Access to Information Act.
Fee Type: Other products and services (O).
Fee-setting Authority: Access to Information Act
Date Last Modified:
Performance Standards:
Performance Results: The Department responded to 90% of requests within the legislated timeframes established by the Access to Information Act.
| 2008-09 | Planning Years | |||||
|---|---|---|---|---|---|---|
| Forecast Revenue | Actual Revenue | Full Cost | Fiscal Year | Forecast Revenue | Estimated Full Cost | Total |
| 2 | 2.4 | 684 | 2009-10 | 2.5 | 700 | 697.5 |
| 2010-11 | 2.5 | 750 | 747.5 | |||
| 2011-12 | 2.5 | 800 | 797.5 | |||
Other Information: Costs for FY 2010-11 and 2011-12 are expected to increase as a result of the need for additional human resources to implement new requirements as stated in the Policy on Access to Information, the Policy on Privacy Protection, and the Privacy Impact Assessments (PIA) policy.
Table 3: Details of Transfer Payment Programs (TPPs)
Name of Transfer Payment Program: Disaster Financial Assistance Arrangements (DFAA)
Start date: 1970
End date: Ongoing
Description: Assist provinces and territories with response and recovery costs as a result of large-scale natural disasters.
Strategic Outcome: A safe and resilient Canada
Results Achieved: The Disaster Financial Assistance Arrangements (DFAA) continue to cost share provincial and territorial assistance to individuals, small businesses and local governments affected by natural disasters, including expenditures to repair and rebuild damaged public infrastructure. In 2008-09, Orders in Council were approved for 10 natural disasters. Commitments totalling $120,490,936 were made during the same period. Nine provinces and territories received training sessions on the revised Program Guidelines that were introduced on January 1, 2008.
Each year, estimates based on Disaster Financial Assistance Arrangements events in process are submitted and included as part of Public Safety Canada’s A-base funding. The timing of Disaster Financial Assistance Arrangements payments is largely dependent on the timing of submission of the required provincial or territorial documentation to support the payment request. The lapse in the estimated budget for the Disaster Financial Assistance Arrangements resulted from several expected provincial and territorial requests for payment not occurring within the fiscal year.
| Actual Spending 2006-07 |
Actual Spending 2007-08 |
Planned Spending 2008-09 |
Total Authorities 2008-09 |
Actual Spending 2008-09 |
Variance(s) | |
|---|---|---|---|---|---|---|
| Total Contributions | $31,679,253 | $76,385,468 | $130,000,000 | $130,000,000 | $120,490,936 | $9,509,064 |
Significant audit findings: Documentation in support of each provincial and territorial DFAA request for payment is submitted to Audit Services Canada for audit prior to issuance of any federal payments.
Name of Transfer Payment Program: First Nations Policing Program (FNPP)
Start date: 1991-92
End date: Ongoing
Description: Under the First Nations Policing Program (FNPP), Public Safety Canada negotiates, administers and monitors tripartite agreements for policing services in First Nations communities. These policing services are culturally appropriate and responsive to the particular needs of First Nations and Inuit communities and are cost-shared 52% by Canada and 48% by the province/territory. Currently, Public Safety Canada funds 1,241 Aboriginal police officers under the FNPP and 168 tripartite agreements are in place covering 327,430 people.
Strategic Outcome: A safe and resilient Canada
Results Achieved: In 2008-09, Public Safety Canada managed 168 First Nation Policing Program Agreements in 408 communities across Canada. The Aboriginal Policing Directorate, First Nation partners and the provinces/territories continue to collaborate though the negotiation of tripartite agreements that fund a dedicated police presence in First Nation communities.
| Actual Spending 2006-07 |
Actual Spending 2007-08 |
Planned Spending 2008-09 |
Total Authorities 2008-09 |
Actual Spending 2008-09 |
Variance(s) | |
|---|---|---|---|---|---|---|
| Total Contributions | $65,096,907 | $66,336,384 | $104,279,000 | $73,151,040 | $72,938,823 | $31,340,177 |
Comment(s) on Variance(s): The $31.3M variance between Planned and Actual Spending is mainly due to a budget transfer of $39.8M to the Royal Canadian Mounted Police for First Nations community policing services, offset by a transfer of $7.8M received from the National Crime Prevention Strategy for the renewal of certain First Nations Policing Program agreements.
Significant audit findings: The Aboriginal Policing Directorate is currently undergoing a follow-up audit to the Management Action Plan of the 2007 FNPP Audit.
Name of Transfer Payment Program: Joint Emergency Preparedness Program (JEPP)
Start date: 1980
End date: Ongoing
Description: Contributions to enhance the national capability to manage all types of emergencies and ensure a reasonably uniform emergency response and recovery capacity across Canada. National capabilities are enhanced through training activities, the purchase of emergency response equipment and joint emergency planning.
Strategic Outcome: A safe and resilient Canada
Results Achieved: The Joint Emergency Preparedness Program is a cost-shared program in partnership with provinces and territories which contributes to the safety and security of Canadians by providing funding to projects aiming to strengthen national emergency response.
| Actual Spending 2006-07 |
Actual Spending 2007-08 |
Planned Spending 2008-09 |
Total Authorities 2008-09 |
Actual Spending 2008-09 |
Variance(s) | |
|---|---|---|---|---|---|---|
| Total Contributions | $8,158,417 | $8,005,578 | $8,471,000 | $8,471,000 | $8,068,968 | $402,032 |
Significant audit findings: All projects exceeding a JEPP contribution of $50,000 are audited by provincial/territorial auditors prior to a payment being issued. Also, 5% of the total projects are selected annually for auditing by federal auditors.
Note: The Joint Emergency Preparedness Program (JEPP) includes funding and actual spending of $80,274 for Worker's Compensation in 2008-09.
Name of Transfer Payment Program: National Crime Prevention Strategy (NCPS)
Start date: 1998-99
End date: Ongoing
Description: The National Crime Prevention Strategy, which is administered by the National Crime Prevention Centre (NCPC) in collaboration with provinces and territories, provides national leadership on effective and cost-efficient ways to prevent and reduce crime by addressing known risk factors in high-risk populations and places. The NCPC works in close collaboration with key partners, including police, community organizations, municipalities, and academics, to support the development and implementation of evidence-based crime prevention projects, and the dissemination and use of practical knowledge.
Strategic Outcome: A safe and resilient Canada
Results Achieved: Further to the renewal of the refocused National Crime Prevention Strategy in June 2007, activities under the NCPS have led to positive changes in risk and protective factors among high-risk children and youth; youth at risk of gang involvement; youth at risk of drug involvement; and high-risk offenders returning to the community. Ultimately, these changes will lead to a reduction in offending among these targeted populations. The NCPC has developed a new Accountability, Risk and Audit Framework (ARAF) to reflect these new directions.
| Actual Spending 2006-07 |
Actual Spending 2007-08 |
Planned Spending 2008-09 |
Total Authorities 2008-09 |
Actual Spending 2008-09 |
Variance(s) | |
|---|---|---|---|---|---|---|
| Total Grants | $4,238,787 | $2,746,713 | $18,960,000 | $6,360,000 | $842,571 | $18,117,429 |
| Total Contributions | $15,803,998 | $16,523,394 | $12,572,000 | $24,267,859 | $19,050,822 | ($6,478,822) |
| Total | $20,042,785 | $19,270,107 | $31,532,000 | $30,627,859 | $19,893,393 | $11,638,607 |
Comment(s) on Variance(s): There are several reasons for the variance between planned and actual spending. Notably, the National Crime Prevention Strategy’s new directions (confirmed in June 2008 by the Treasury Board) for the implementation of more evidence-based, focused and targeted interventions are more demanding of community-based organizations. As a result, projects require more developmental work than was the case under the previous strategy. In addition, the National Crime Prevention Centre had to slow down project development activities in 2007-08 because of the uncertainty related to the level of available funding in 2008-09, as $30M of its funding was set to end on March 31, 2008. This resulted in many fewer projects being ready for funding in 2008-09.
Significant audit findings: The Department completed five audits in 2008-09; none have reported non compliance.
Table 4: Sustainable Development Strategy
Public Safety Canada Goal A: Reduced energy consumption and greenhouse gas (GHG) emissions
Federal SD Goal(s), including GGO goals: Clean air
| Expected Result | Performance Measure(s) | Results Achieved |
|---|---|---|
| Public Safety Canada offices will have improved energy conservation performance | Reduction in use of paper for printing/copying | The installation of duplex printers has enabled the reduction in paper for printing/copying. |
| Reduction of office electricity use | Energy meters have been installed at PS’s National Headquarters (NHQ) offices. These will enable the establishment of baselines. Communication has been issued to staff on ways to reduce energy consumption. The Department’s intranet provides information to staff on alternative lighting options and best “green” equipment practices. |
|
| Completion of energy audits for PS offices located in National Capital Region (NCR) by 2007-08 and 2008-09 | The Department is working with Public Works and Government Services Canada (PWGSC) to establish baseline data energy level and target reduction levels where possible. | |
| Completion of GHG emissions reduction strategy for PS offices located in NCR by 2007-08 and 2008-09 |
Public Safety Canada Goal B: Reduced Departmental vehicle usage and GHG emissions
Federal SD Goal(s), including GGO goals: Reduce greenhouse gas emissions
| Expected Result | Performance Measure(s) | Results Achieved |
|---|---|---|
| Reduced vehicle fleet and staff private vehicle GHG emissions | Increase in number of green of fuel-efficient vehicles leased or rented by PS staff | Vehicles used by the Minister and DM are both hybrid vehicles. |
| Increase in number of new users of public transit services | 185 Ecopass users users as of January 2009 (169 in previous year) |
|
| Reduction of fuel purchased on PS business per kilometre driven |
Public Safety Canada Goal C: Most products and services procured are "green"
Federal SD Goal(s), including GGO goals: Sustainable use of natural resources
| Expected Result | Performance Measure(s) | Results Achieved |
|---|---|---|
| Products and services purchased have a lesser or reduced effect on human health and the environment | Reduced energy use in offices | Wherever possible, all incandescent light bulbs have been replaced by compact fluorescent bulbs. PS has sent annual messages to all staff on ways to reduce office energy consumption during peak periods e.g. summer demands on power grid. |
| Increase in percentage of “green products” procured | All new PCs, laptops and printers have Energy Star accreditation |
|
| All toner cartridges used are remanufactured or recycled | 95% of toner cartridges procured are recycled products. All used toner cartridges are diverted to recycling |
|
| Reduction in the number of toner cartridges sent to landfill (waste) | 100% of PS toner cartridges are recycled | |
| Increase in volume of computer and office equipment diverted to E-waste depots or returned to manufacturers | Used computers (95%) and printers (6%) are re-used in schools through Computers for Schools programs. The balance of equipment is returned to Crown Assets where possible. |
|
| Increase in volume of recycled materials diverted to recycling programs | All offices and shared spaces are equipped with recycling bins. All material wastes are sent to recycling program. |
Public Safety Canada Goal D: Maximize departmental contribution to sustainable communities
Federal SD Goal(s), including GGO goals: Sustainable communities
| Expected Result | Performance Measure(s) | Results Achieved |
|---|---|---|
| Community sustainability is enhanced | Emergency management legislation in force |
|
| National critical infrastructure plan implemented |
|
|
| Number of youth engaged in gang prevention activities | Data forthcoming | |
| Number of projects aimed at reducing substance-related crime | 41 projects | |
| Number of projects funded to lower risk factors for at-risk families and children | 51 projects |
Table 5: Green Procurement
Meeting Policy Requirements
Has the department incorporated environmental performance considerations in its procurement decision-making processes?
| In progress |
Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes: The following policies and initiatives have been established to meet the objectives of the Policy on Green Procurement:
- Energy efficient office equipment procurement policy;
- Green procurement training;
- Toner cartridges replacement policy;
- E-waste initiative;
- Recycling expansion initiative.
Results achieved: See table below.
Contributions to facilitate government-wide implementation of green procurement: Not applicable.
Green Procurement Targets
Has the department established green procurement targets?
| Yes |
Are these green procurement targets the same as those identified in your Sustainable Development Strategy (Table 8)?
| Yes |
| Summary of green procurement targets: | Results achieved: |
|---|---|
| 100% new office equipment purchases have Energy Star accreditation when feasible and available on PWGSC Standing Offers by the end of 2008-09 | All new PCs, laptops and printers have Energy Star accreditation |
| 50% of materiel managers, procurement officers and acquisition cardholders have taken the Canada School of Public Service's Green Procurement training course by the end of 2008-09 | As of March 31, 2009, 18 of the 39 acquisition cardholders have completed green procurement training. |
| 100% purchase and use of remanufactured or recycled toner cartridges when feasible and available by the end of 2008-09 | 95% of toner cartridges procured are recycled products. Five per cent (5%) balance is new cartridges for which there is no current supply of recycled products. However, all used toner cartridges are diverted to recycling. |
| Computer and office equipment diverted to E-waste depots or returned to manufacturers by 2008-09 while adhering to Crown Asset disposal policy | Used computers (95%) and printers (6%) are re-used in schools through Computers for Schools programs. The balance of equipment is returned to Crown Assets where possible. |
| Total volume of recyclable materials (e.g., paper, metals, glass, batteries and plastics) increased by 25% by 2008-09 | All offices and shared spaces are equipped with recycling bins. All material wastes are sent to recycling program. |
Table 6: Internal Audits and Evaluations
Table 6a: Internal Audits (current reporting period)
| Name of Internal Audit | Audit Type | Status | Completion Date |
|---|---|---|---|
| Contracting and Procurement | Assurance Engagement | Complete | Feb. 2009 |
| Leave and Overtime | Assurance Engagement | In progress | July 2009 |
| Acquisition Cards | Assurance Engagement | In progress | July 2009 |
| Follow-up Audit of the First Nations Policing Program | Assurance Engagement | In progress | Aug. 2009 |
| Travel | Assurance Engagement | In progress | March 2010 |
| Recruitment, Staffing, Retention and Departure | Assurance Engagement | In progress | March 2010 |
| Government Operations Centre | Assurance Engagement | Postponed |
Following the release of the 2008-09 Report on Plans and Priorities, a Risk-based Audit Plan was developed and approved by the Audit Committee (June 2008). The audit projects noted were scheduled for 2008-09, and the following audits (identified in the 2008-09 RPP) will be reconsidered in the annual risk-based planning process:
- Public Service mandatory training;
- Employee Departure Process;
- Accounts Payable;
- Hospitality;
- Government Security Policy;
- Public Safety and Anti-Terrorism (PSAT) funding;
- HR information systems;
- Continuity of Government Program;
- Record Document Information Management Systems (RDIMS);
- Management of Information Technology Security (MITS) plan and implementation Policy Development Contribution Program;
- Interoperability Project; and
- Financial Statements Preparation Readiness for an external audit.
Table 6b: Evaluations (current reporting period)
| Name of Evaluation | Program Activity | Audit Type | Status | Completion Date |
|---|---|---|---|---|
| Public Safety and Anti-Terrorism Initiative Chemical, Biological, Radiological, and Nuclear Training | Emergency Management | Summative Evaluation | Completed | 2008-09 |
| Cross Cultural Roundtable on Security | National Security | Formative Evaluation | Completed | 2008-09 |
| National Strategy for the Protection of Children from Sexual Exploitation on the Internet | Law Enforcement | Summative Evaluation | Completed | 2008-09 |
| Joint Emergency Preparedness Program | Emergency Management | Summative Evaluation | Completed | 2008-09 |
| Secret Communications Interoperability Project | Interoperability | Summative Evaluation | In process | N/A |
| Youth Gang Prevention Fund | Crime Prevention | Interim Evaluation | In process | N/A |
| Federal/Provincial/ Territorial (FPT) Forum on Emergencies | Emergency Management | Formative Evaluation | In process | N/A |
Public Safety Canada’s Evaluation Reports will be available at http://www.publicsafety.gc.ca once approved by the Departmental Evaluation Committee.