ARCHIVED - Guidelines for Ministers' Offices (February 2006) - Archived

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Appendix C: Budgets and Staff Complements for Ministers

C.1      Exempt staff

A.	Ministers
	Budget for annual salaries	from $322,000 to $875,000*
B.	Ministers with regional representation budgets
	Budget for annual salaries	$175,000
C.	Ministers with a parliamentary secretary
	Additional budget for annual salaries (per parliamentary secretary)	$71,140

Departmental staff

A.	Ministers
	Budget for annual salaries	from $203,000 to $511,000*

              Operating Budgets

A.	Ministers
	Annual operating budget	from $200,000 to $505,000*
B.	Ministers with regional representation budgets
	Annual operating budget	$100,000
C.	Ministers with a parliamentary secretary
	Operating budget for additional overhead costs (per parliamentary secretary)	$10,000

Student Budget

A.	Ministers
	Budget for annual salaries	$29,000

* Budgets are set through written communication.

C.2      Description of budgets

A.        Exempt staff salary budgets

Only direct personnel costs, such as the following, can be charged to the exempt staff salary budget:

1. salaries (includes pay while on leave);
2. vacation pay for unused vacation leave on termination of employment or paid out at the end of the fiscal year; and
3. salary for the 30 days' employment to which persons are entitled when a minister ceases to be a minister.

B.        Ministers' operating budgets

A minister's operating budget covers all operating expenditures related to the conduct of portfolio or other official government business, whether incurred by exempt staff or departmental staff in the minister's office. Expenditures include:

1. gifts, travel, hospitality, and other services;
2. conference and training costs for exempt staff;
3. relocation of exempt staff (on appointment only);
4. office furniture and furnishings for ministers and their private secretaries that are over and above normal departmental standards;
5. fees for professional outplacement services;
6. cost of professional and temporary help services; and
7. all other expenses.

C.        Departmental staff salaries budget

Salaries including overtime, equalization pay, and bilingual bonuses for departmental staff in the minister's office will be charged to the department's salary budget.

D.        Other costs related to exempt staff

Other costs related to exempt staff including maternity leave payments (Supplemental Employment Benefit) and severance pay will be funded centrally, as they are for public service employees.

C.3      Total budgets

A.        Ministers' total budgets

	$
Budget for exempt staff salaries	between 322,000 and 875,000
Operating budget	between 200,000 and 505,000
Budget for departmental staff salaries	between 203,000 and 511,000
Students	29,000
Total	between 725,000 and 1,920,000 Transfer limits between $50,000 and $100,000

 NOTE:    Ministers may transfer between $50,000 and $100,000 from the budget for exempt staff salaries to the operating budget or vice versa in proportion to the size of the budget granted to the minister via written communication (see Part 2, Financial Management, section 4.2, Transferring Funds).

B.        Ministers with regional representation budgets

	$
Budget for exempt staff salaries	175,000
Operating budget	100,000
Total	275,000

C.        Ministers with a parliamentary secretary

	$
Budget for exempt staff salaries	71,140
Operating budget	10,000
Total	81,140

 

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