Treasury Board of Canada Secretariat
Symbol of the Government of Canada

ARCHIVED - Guidelines for Ministers' Offices (2005-09) - Archived


Warning This page has been archived.

Archived Content

Information identified as archived on the Web is for reference, research or recordkeeping purposes. It has not been altered or updated after the date of archiving. Web pages that are archived on the Web are not subject to the Government of Canada Web Standards. As per the Communications Policy of the Government of Canada, you can request alternate formats on the "Contact Us" page.


Appendix C - Budgets and staff complements for Ministers and Ministers of State

C.1 Exempt staff

A.

Ministers

 
 

Budget for annual salaries

$875,000

B.

Ministers of State

 
 

Budget for annual salaries

$322,000

C.

Ministers with Parliamentary Secretaries

 
 

Additional budget for annual salaries (per Parliamentary Secretary)

$71,200

Departmental staff

A.

Ministers

 
 

Budget for annual salaries

$511,000

B.

Ministers of State

 
 

Budget for annual salaries

$203,000

Operating Budgets

A.

Ministers

 
 

Annual operating budget

$505,000

B.

Ministers of State

 
 

Annual operating budget

$200,000

C.

Ministers with Parliamentary Secretaries

 
 

operating budget for additional overhead costs (per Parliamentary Secretary)

$10,000

Student Budget

A.

Ministers

 
 

Budget for annual salaries

$29,000

C.2 Description of budgets

A. Exempt staff salary budgets

Only direct personnel costs, such as the following, can be charged to the exempt staff salary budget:

  1. salaries (includes pay while on leave);
  2. vacation pay for unused vacation leave on termination of employment or paid out at the end of the fiscal year; and
  3. salary for the 30 days' employment to which persons are entitled when a minister ceases to be a minister.

B. Ministers' and Ministers' of State operating budgets

The Minister's or Minister's of State operating budget covers all operating expenditures related to the conduct of portfolio or other official government business, whether incurred by exempt staff or departmental staff in the Minister's office or exempt staff in the Minister's of State office. Expenditures include:

  1. gifts, travel, hospitality and other services;
  2. conference and training costs for exempt staff;
  3. relocation of exempt staff (on appointment only);
  4. office furniture and furnishings for Ministers, Ministers of State and their Private Secretaries that are over and above normal departmental standards;
  5. fees for professional outplacement services;
  6. cost of professional and temporary help services; and
  7. all other expenses.

C. Departmental staff salaries budget

Salaries including overtime, equalisation pay and bilingual bonuses for departmental staff in the Minister's and Minister's of State office will be charged to the department's salary budget.

D. Other costs related to exempt staff personnel

Other costs related to exempt staff personnel include maternity leave payments (Supplemental Employment Benefit), severance pay will be funded centrally, as they are for Public Service employees.

C.3 Total budgets

A. Ministers' offices

 

$

Budget for exempt staff salaries

875,000

Operating budget

505,000

Budget for departmental staff salaries

511,000

Students

29,000

Total

1,920,000

NOTE: Ministers may transfer up to $100,000 from the budget for exempt staff salaries to the operating budget or vice versa (see Part 2 Financial Management, section 4.2 Transferring Funds).

B. Ministers' of State offices

 

$

Budget for exempt staff salaries

322,000

Operating budget

200,000

Budget for departmental staff salaries

203,000

Total

725,000

NOTE: Ministers of State may transfer up to $50,000 from the budget for exempt staff salaries to the operating budget or vice versa (see Part 2 Financial Management, section 4.2 Transferring funds).