Statistical Report on the Privacy Act

TBS/SCT 350-63

Name of institution:

Reporting period:

Reporting period:

to:

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Section 1: Requests under the Privacy Act

1.1 Number of requests received

	Number of requests
Received during reporting period
Outstanding from previous reporting periods
Outstanding from previous reporting period
Outstanding from more than one reporting period
Total
Closed during reporting period
Carried over to next reporting period
Carried over within legislated timeline
Carried over beyond legislated timeline

1.2 Channels of requests

Source	Number of requests
Online
E-mail
Mail
In person
Phone
Fax
Total

Section 2 : Informal Requests

2.1 Number of informal requests

	Number of requests
Received during reporting period
Outstanding from previous reporting periods
Outstanding from previous reporting period
Outstanding from more than one reporting period
Total
Closed during reporting period
Carried over to next reporting period

2.2 Channels of informal requests

Source	Number of requests
Online
E-mail
Mail
In person
Phone
Fax
Total

2.3 Completion time of informal requests

Completion time
1 to 15 days	16 to 30 days	31 to 60 days	61 to 120 days	121 to 180 days	181 to 365 days	More than 365 days	Total

2.4 Pages released informally

Less than 100 pages released		100-500 pages released		501-1000 pages released		1001-5000 pages released		More than 5000 pages released
Number of requests	Pages released	Number of requests	Pages released	Number of requests	Pages released	Number of requests	Pages released	Number of requests	Pages released

Section 3: Requests closed during the reporting period

3.1 Disposition and completion time

Disposition of requests	Completion time
	1 to 15 days	16 to 30 days	31 to 60 days	61 to 120 days	121 to 180 days	181 to 365 days	More than 365 days	Total
All disclosed
Disclosed in part
All exempted
All excluded
No records exist
Request abandoned
Neither confirmed nor denied
Total

3.2 Exemptions

Section	Requests
18(2)
19(1)(a)
19(1)(b)
19(1)(c)
19(1)(d)
19(1)(e)
19(1)(f)
20
21
22(1)(a)(i)
22(1)(a)(ii)
22(1)(a)(iii)
22(1)(b)
22(1)(c)
22(2)
22.1
22.2
22.3
22.4
23(a)
23(b)
24(a)
24(b)
25
26
27
27.1
28

3.3 Exclusions

Section	Requests
69(1)(a)
69(1)(b)
69.1
70(1)
70(1)(a)
70(1)(b)
70(1)(c)
70(1)(d)
70(1)(e)
70(1)(f)
70.1

3.4 Format of information released

Paper	Electronic				Other
	E-record	Data set	Video	Audio

3.5 Complexity

3.5.1 Relevant pages processed and disclosed for paper and e-record formats

Number of pages processed	Number of pages disclosed	Number of requests

3.5.2 Relevant pages processed by request disposition for paper and e-record formats by size of requests

Disposition	Less than 100 pages processed		100-500 pages processed		501-1000 pages processed		1001-5000 pages processed		More than 5000 pages processed
	Number of requests	Pages processed	Number of requests	Pages processed	Number of requests	Pages processed	Number of requests	Pages processed	Number of requests	Pages processed
All disclosed
Disclosed in part
All exempted
All excluded
Request abandoned
Neither confirmed nor denied
Total

3.5.3 Relevant minutes processed and disclosed for audio formats

Number of minutes processed	Number of minutes disclosed	Number of requests

3.5.4 Relevant minutes processed per request disposition for audio formats by size of requests

Disposition	Less than 60 minutes processed		60 - 120 minutes processed		More than 120 minutes processed
	Number of requests	Minutes processed	Number of requests	Minutes processed	Number of requests	Minutes processed
All disclosed
Disclosed in part
All exempted
All excluded
Request abandoned
Neither confirmed nor denied
Total

3.5.5 Relevant minutes processed and disclosed for video formats

Number of minutes processed	Number of minutes disclosed	Number of requests

3.5.6 Relevant minutes processed per request disposition for video formats by size of requests

Disposition	Less than 60 minutes processed		60 - 120 minutes processed		More than 120 minutes processed
	Number of requests	Minutes processed	Number of requests	Minutes processed	Number of requests	Minutes processed
All disclosed
Disclosed in part
All exempted
All excluded
Request abandoned
Neither confirmed nor denied
Total

3.5.7 Other complexities

Disposition	Consultation required	Legal advice sought	Interwoven information	Other	Total
All disclosed
Disclosed in part
All exempted
All excluded
Request abandoned
Neither confirmed nor denied
Total

3.6 Closed requests

3.6.1 Number of requests closed within legislated timelines

Number of requests closed within legislated timelines
Percentage of requests closed within legislated timelines (%)

3.7 Deemed refusals

3.7.1 Reasons for not meeting legislated timelines

Number of requests closed past the legislated timelines	Principal reason
	Interference with operations / workload	External consultation	Internal consultation	Other

3.7.2 Requests closed beyond legislated timelines (including any extension taken)

Number of days past legislated timelines	Number of requests past legislated timeline where no extension was taken	Number of requests past legislated timeline where an extension was taken	Total
1 to 15 days
16 to 30 days
31 to 60 days
61 to 120 days
121 to 180 days
181 to 365 days
More than 365 days
Total

3.8 Requests for translation

Translation requests	Accepted	Refused	Total
English to French
French to English
Total

Section 4: Disclosures under subsections 8(2) and 8(5)

Paragraph 8(2)(e)	Paragraph 8(2)(m)	Subsection 8(5)	Total

Section 5: Requests for correction of personal information and notations

Disposition for correction requests received	Number
Notations attached
Requests for correction accepted
Total

Section 6: Extensions

6.1 Reasons for extensions

Number of requests where an extension was taken	15(a)(i) Interference with operations				15 (a)(ii) Consultation			15(b) Translation purposes or conversion
	Further review required to determine exemptions	Large volume of pages	Large volume of requests	Documents are difficult to obtain	Cabinet confidence section (Section 70)	External	Internal

6.2 Length of extensions

Length of Extensions	15(a)(i) Interference with operations				15(a)(ii) Consultation			15(b) Translation purposes or conversion
	Further review required to determine exemptions	Large volume of pages	Large volume of requests	Documents are difficult to obtain	Cabinet Confidence (Section 70)	External	Internal
1 to 15 days
16 to 30 days
31 days or greater	n/a	n/a	n/a	n/a	n/a	n/a	n/a
Total

Section 7: Consultations received from other institutions and organizations

7.1 Consultations received from other Government of Canada institutions and other organizations

Consultations	Other government of Canada institutions	Number of pages to review	Other organizations	Number of pages to review
Received during the reporting period
Outstanding from the previous reporting period
Total
Closed during the reporting period
Carried over within negotiated timelines
Carried over beyond negotiated timelines

7.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation	Number of days required to complete consultation requests
	1 to 15 days	16 to 30 days	31 to 60 days	61 to 120 days	121 to 180 days	181 to 365 days	More than 365 days	Total
Disclose entirely
Disclosed in part
Exempt entirely
Exclude entirely
Consult other institution
Other
Total

7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada

Recommendation	Number of days required to complete consultation requests
	1 to 15 days	16 to 30 days	31 to 60 days	61 to 120 days	121 to 180 days	181 to 365 days	More than 365 days	Total
Disclose entirely
Disclosed in part
Exempt entirely
Exclude entirely
Consult other institution
Other
Total

Section 8: Completion time of consultations on Cabinet confidences

8.1 Requests with Legal Services

Number of days	Fewer than 100 pages processed		100-500 pages processed		501-1000 pages processed		1001-5000 pages processed		More than 5000 pages processed
	Number of requests	Pages disclosed	Number of requests	Pages disclosed	Number of requests	Pages disclosed	Number of requests	Pages disclosed	Number of requests	Pages disclosed
1 to 15
16 to 30
31 to 60
61 to 120
121 to 180
181 to 365
More than 365
Total

8.2 Requests with Privy Council Office

Number of days	Fewer than 100 pages processed		100-500 pages processed		501-1000 pages processed		1001-5000 pages processed		More than 5000 pages processed
	Number of requests	Pages disclosed	Number of requests	Pages disclosed	Number of requests	Pages disclosed	Number of requests	Pages disclosed	Number of requests	Pages disclosed
1 to 15
16 to 30
31 to 60
61 to 120
121 to 180
181 to 365
More than 365
Total

Section 9: Complaints and investigations notices received

Section 31	Section 33	Section 35	Court action	Total

Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)

10.1 Privacy Impact Assessments

Number of PIAs completed
Number of PIAs modified

10.2 Institutions-specific and Central Personal Information Banks

Personal information banks	Active	Created	Terminated	Modified
Institution-specific
Central
Total

Section 11: Privacy breaches

11.1 Material privacy breaches reported

Number of material privacy breaches reported to TBS
Number of material privacy breaches reported to OPC

11.2 Non-material privacy breaches

Number of non-material privacy breaches

Section 12: Resources related to the Privacy Act

12.1 Allocated costs

Expenditures	Amount
Salaries
Overtime
Goods and services
Professional services contracts
Other
Total

12.2 Human resources

Resources	Person years dedicated to privacy activities
Full-time employees
Part-time and casual employees
Regional staff
Consultants and agency personnel
Students
Total
Note: Enter values to three decimal places.