ARCHIVED - Statistics Canada - Supplementary Tables

Mandatory reporting on meeting the requirements of Section 7 of the Policy on Green Procurement, as applicable to departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act, should be reported here.

Performance Measure	RPP	DPR
Policy Implementation Status (Optional)

Strategies / Comments

Approach
The Agency's Director of Corporate Support Services Division has been mandated to address all aspects of the Policy on Green Procurement.

Management processes and controls
Statistics Canada has already taken strong steps regarding office supply purchases. All such purchases are now made through the Statistics Canada Store—this has been mandatory since April 2009.

Green procurement considerations have been also embedded in Statistics Canada's procurement checklist.

The bulk of Statistics Canada's buy—71.2%—is done using Public Works and Government Services Canada (PWGSC) procurement tools, which have green considerations incorporated in them. Statistics Canada has contributed to the development of those tools by membership on certain commodity teams. Statistics Canada will continue to do so. In particular, the Agency will continue to promote the use of existing Government of Canada procurement tools, will actively participate at the Client Advisory Board, and will participate as a member of various PWGSC commodity councils.

The development of the Statistics Canada Green Procurement Action Plan was not completed as intended, owing to several unforeseen factors. Nonetheless, Material and Contract Services co-ordinated and consolidated the acquisitions requirements for the Census of Population Program, and green procurement commodities were added to Able Commerce.

Setting targets
In addition, Statistics Canada is committed to ensuring that 70% of all purchases are made using PWGSC green consolidated procurement instruments, where available.

Meeting targets
A decision was made to migrate from the Automated Materiel Management Information System (AMMIS) to the Central Departmental Financial System (CDFS) at the end of March 2013. In light of that, Statistics Canada proceeded to create a new coding block to AMMIS to allow the organization to automatically track green procurement effective April 1, 2011. Therefore, fiscal year 2011-12 will become the baseline year from which realistic targets will be established.

Training
Formal green procurement training was in the past given to all procurement and materiel management staff. To accommodate newly-arrived staff, they are reminded to register for the Green Procurement Course offered online by the Canada School of the Public Service. Corporate Support Services Division is also encouraging administrative support staff across the Agency who have acquisition cards to take this training.

In addition, training sessions are being arranged for financial responsibility centre managers. These sessions will include green procurement information. This will help generate awareness.

Performance evaluations
This fiscal year, green procurement clauses were added to the performance evaluations of the staff of the Contracting and Materiel Management Unit. These will ensure that new procurement employees receive green procurement training promptly, and promote existing Government of Canada procurement tools. In fiscal year 2011-12, green procurement clauses will again be added to the performance evaluations of the Contracting and Materiel Management Unit.

Other initiatives
Paper: Paper consumption was expected to rise considerably in 2010-11 because of the Census of Population, the National Household Survey and the Census of Agriculture. However, the data show a slight decrease from our baseline to 4,173 sheets/FTE. This is mainly explained by the Agency's ongoing paper-reduction initiatives.

In addition, the Agency is seeking to use paper with a high percentage of recycled inputs. A target of 80% recycled printer and photocopy paper, with a minimum of 30% recycled inputs, is anticipated.

Packaging materials: Statistics Canada continues to seek ways to reduce the quantity of packaging materials involved in its purchases. In March 2011, for example, 1,903 computer towers and 1,679 monitors were purchased with limited packaging material.

The bulk acquisition of stationery supplies through the Statistics Canada store offers the advantages of reduced individual packaging and reduced delivery frequency—once per week.

Printers: Statistics Canada plans to reach, by March 31, 2013, a ratio of departmental office employees to printing units of 8 to 1, where building occupancy levels, security considerations, and space configuration allow. This ratio is in line with Federal Sustainability Development Strategy requirements. Print rationalization initiatives are being pursued in certain divisions to glean lessons learned. Further issues and opportunities are being considered, but strategy development is still at the conceptual stage. These significant initiatives will result in fewer printers and photocopiers and a greater percentage of green supplies for these machines. This will help the environment and save money.

Disposal of electrical and electronic equipment (EEE): Statistics Canada has a plan in place for disposal of all department-generated EEE. Old-but-functional equipment is being reused in census operations before it is declared surplus. The Agency participates in the Computers for Schools Program, and the remaining units going to Crown Assets Disposal and to the Government of Canada Recycling Program.

Green Procurement Forum: Statistics Canada had two participants, one from Material and Contract Services and the other from Facilities Management at the third annual interdepartmental Green Procurement Forum, organized by PWGSC.