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The multilateral intergovernmental conference is a key component of Canadian federalism. It is a critical instrument for consultation, coordination, negotiation and agreement among federal, provincial and territorial governments.
The Canadian Intergovernmental Conference Secretariat (CICS) was created by the First Ministers of Canada in 1973. It is an agency of both the federal and provincial governments that provides administrative services for the planning and conduct of senior level federal-provincial-territorial and provincial-territorial conferences held throughout Canada.
In addition to the increasingly important cost efficiencies and the economies of scale which governments can achieve through the utilization of CICS, the Secretariat also offers the clear advantages of confidentiality, continuity, neutrality and expertise in the planning and organization of senior level intergovernmental meetings in Canada. The requests for the agency's services have increased significantly in recent years and we have averaged over 100 conferences served annually in the last five years.
In 2006-2007, the Secretariat will continue providing expert and cost-effective services to governments. These services are provided by experienced, well-trained and highly professional staff consisting of employees from both federal and provincial-territorial governments. CICS will continue to develop innovative and flexible policies and procedures which include making use of the latest technological developments in order to provide our clients with the highest standard of services.
|André M. McArdle
I submit for tabling in Parliament, the 2006-2007 Report on Plans and Priorities (RPP) for the Canadian Intergovernmental Conference Secretariat (CICS).
This document has been prepared based on the reporting principles contained in the Guide to the preparation of Part III of the Estimates: Reports on Plans and Priorities.
|André M. McArdle
Reason for Existence
The Canadian Intergovernmental Conference Secretariat (CICS) was established pursuant to an agreement reached at the May 1973 First Ministers' Conference and designated a department of the federal government by an Order-in-Council dated November 29, 1973. Its one program and one activity mandate is to provide administrative services for the planning and conduct of First Ministers, Ministers and Deputy Ministers level federal-provincial-territorial and provincial-territorial conferences.
The CICS is an agency of both the federal and provincial governments and, as such, acts as a neutral intergovernmental body. Its budget is supported by both orders of government and its staff includes both federal and provincial-territorial public servants. The Secretary reports to all governments annually. The operations are reviewed by federal and provincial senior officials designated by their respective First Ministers. Effective February 6, 2006, the CICS reports to Parliament through the President of the Privy Council.
Financial Resources ($ millions)
Agency Priority ($ millions)
|Plan, conduct, and serve intergovernmental conferences at the most senior levels in response to requests by governments||Ongoing||6.4||6.4||6.4|
The mandate of the CICS is to serve federal, provincial and territorial governments and Canadians in the planning, conduct, and the serving of senior level intergovernmental conferences. Its primary objective is to relieve client departments in virtually every major sector of governmental activity of the numerous, technical and administrative tasks associated with the planning and conduct of such conferences, thereby enabling them to concentrate on the substantive issues
To provide continuous, effective, impartial administrative services to senior level federal-provincial-territorial and provincial-territorial conferences on key intergovernmental issues encompassing numerous sectors of intergovernmental activity.
One strategic outcome has been identified by CICS, which is discussed in this document:
CICS is structured as a one-activity program:
Priorities and Planning
CICS' key priority for 2006-2007 is to plan, conduct and serve intergovernmental conferences at the most senior level in response to requests by governments. The Secretariat is funded at a level sufficient to finance a level of conference activity in the 110-120 range.
Measuring our Progress
CICS' performance in achieving its commitments over the years 2006-2007, 2007-2008, 2008-2009 will be assessed by several performance indicators:
CICS' priorities depend in large part on federal, provincial and territorial governments priorities and are subject to a variety of internal and external influences, which are outlined below.
Request for our Services
CICS does not convene intergovernmental meetings. It is called upon to respond to decisions taken by governments to meet on key national or specific issues. Decisions concerning the location of such meetings, their number in a given fiscal year, their timing and duration, are all factors beyond the control of the Secretariat. The level of CICS expenditures for each fiscal year is, however, directly affected by these factors.
Maintaining the Credibility of CICS as a Neutral Conference Service Provider
Given that CICS reports to fourteen governments, the Secretariat must be careful to ensure that its service remains impartial, confidential and equitable to all our clients.
Maintaining Continuity of CICS' Conference Capability
The CICS has an ongoing program of secondments with the provinces and territories. Half of the staff of the Conference Services' sector (eight personnel) are seconded from provinces and territories for a period of 3 to 4 years.
All Conference Services staff receive up-to-date training on the latest computer technology and communication tools.
Additional staff from other sectors of CICS (Information Services and Corporate Services) are also trained and mobilized to serve conferences at peak times (i.e. September of each year).
Maintaining Technology Up-To-Date Equipment
In order to serve our clients well, CICS needs to be at the foremost of technology. A program is in place to constantly review the equipment best required to fulfill the ever increasing needs of our clients.
|Strategic Outcome:||Multilateral meetings of First Ministers, Ministers and Deputy Ministers are planned and conducted flawlessly.|
|Program Activity Name:||Canadian Intergovernmental Conference Secretariat|
Program Activity Description:
Provision of expert, impartial support services for the planning and conduct of First Ministers, Ministers and Deputy Ministers level federal-provincial-territorial and provincial-territorial conferences.
Financial Resources ($ millions):
As indicated on page 6 under the heading "Requests for our Services", the CICS does not convene intergovernmental meetings. It is called upon to respond to decisions taken by governments to meet on key national or specific issues. Decisions concerning the location of such meeting, their number in a given fiscal year, their timing and duration, are all factors, beyond the control of the Secretariat. The level of CICS expenditures for each fiscal year is, however, directly affected by these factors.
Over the next three years, the Secretariat projects serving approximately 110 to 120 conferences per year.
As for measuring success or failure, in achieving our strategic outcome, the following performance indicators will be used to report on expected resources:
The CICS is an agency of both the federal and provincial governments and, as such, acts as a neutral intergovernmental body. Its budget is supported by both orders of government and its staff includes both federal and provincial public servants. The Secretary reports to all governments annually. The operations are reviewed by federal and provincial senior officials designated by their respective First Ministers. The CICS reports to Parliament through the President of the Privy Council.
CICS Organization Structure
CICS services include pre-conference planning and coordination; the set-up of conference site facilities; secretaryship; interpretation; the translation, printing, distribution and control of documents; media relations; security; and the provision of technical equipment and secretarial and technical assistance which includes informatics.
In addition to the above conference services which are available anywhere in Canada, a document archives is maintained by the Secretariat for the use of governments. The Secretariat has also its world wide web site containing not only pertinent information on the organization and its activities but most importantly, conference communiqués released immediately after the close of major conferences we serve.
1Includes a $30,000 procurement saving identified by the Expenditure Review Committee (ERC).
|Adjustments (planned spending not in Main Estimates)||Total Planned Spending|
|Canadian Intergovernmental Conference Secretariat||6.4||6.4||6.4||0.0||6.4|
|Vote or Statutory Item||Truncated Vote or Statutory Wording||Current
|(S)||Contributions to employee benefit plans||454||423|
|Total Department or Agency||6,432||6,316|
First Line: Amounts in roman type are federal-provincial financing formula calculated amounts
Second Line: Amounts in italic type are projected contribution by provinces
Third Line: Amounts in bold italic type are shortfalls, if any, on account of partial contributions
|Provincial Shares of CICS's Projected Operating Costs
|Newfoundland and Labrador
|Prince Edward Island||0.5||13.1||12.8||12.8||12.8|
* Percentages calculated on the basis of the 2001 Decennial Census Provincial Population figures as released by Statistics Canada.
|($ millions)||CICS||Total Planned Spending|
Ronald L. Richer
Director, Corporate Services
Telephone: (613) 995-4444