Directive on Results
Outlines requirements for supporting the implementation of the Policy on Results, including the identification of roles and responsibilities for Canadian federal departmental officials.
Date modified: 2016-07-01
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This directive replaces:
- Evaluation Function, Directive on the [2016-07-01]
- Evaluation for the Government of Canada, Standard on [2016-07-01]
Appendix A: Mandatory Procedures for Departmental Results Frameworks, Program Inventories, Performance Information Profiles and Programs
A.1 Effective date
- A.1.1These procedures take effect on .
- A.1.2They replace subsections 6.1.2 to 6.1.4 of the Directive on the Evaluation Function ().
A.2 Requirements
- A.2.1These procedures elaborate the requirements outlined in subsection 4.3.1 of the Policy on Results and subsections 4.2 and 4.3 of the Directive on Results.
- A.2.2
The Departmental Results Framework includes the following:
- A.2.2.1Core Responsibilities;
- A.2.2.2Departmental Result(s), and their relationship to government priorities and mandate letter commitments as prescribed by the Treasury Board of Canada Secretariat; and
- A.2.2.3
Performance Indicators for the Departmental Result(s) including:
- A.2.2.3.1Information on data type, data collection frequency, data source, data owner, targets (where appropriate), thresholds; and
- A.2.2.3.2Descriptions for qualitative Departmental Result indicators.
- A.2.3
The head of performance measurement, in establishing, implementing and maintaining the Program Inventory, must include the following:
- A.2.3.1All departmental Programs, including those prescribed by the Treasury Board of Canada Secretariat;
- A.2.3.2Designation of an official responsible for each program;
- A.2.3.3A description of each program, how it relates to the Core Responsibilities and, where appropriate, how it influences the Departmental Results;
- A.2.3.4Tagging with metadata as prescribed by the Treasury Board of Canada Secretariat in accordance with the requirements outlined in the Directive on Results’ Standard on Tagging; and
- A.2.3.5Identification of how the financial expenditures and human resources (in full time equivalents) of each Program in the Program Inventory are attributed to the department’s Core Responsibilities and, where appropriate, to specific Departmental Results.
- A.2.4Planned and actual financial expenditures and human resources (in full time equivalents) attached to each program in the Program Inventory are to be reported to the Treasury Board of Canada Secretariat in a manner and timing prescribed by the Secretariat.
- A.2.5
Program officials, in establishing, implementing and maintaining Performance Information Profiles for Programs, must include the following:
- A.2.5.1The description of the Program provided for the Program Inventory (see section A.2.3.3 of these Mandatory Procedures), where appropriate, augmented with a logic model, program theory or similar program design tool;
- A.2.5.2The outputs of the program;
- A.2.5.3The outcomes of the program;
- A.2.5.4The metadata provided for the Program Inventory (see section A.2.3.4 of these Mandatory Procedures);
- A.2.5.5Valid and reliable indicators for outcomes and, where appropriate, for outputs of the program including relevant information on methodology, data type, data collection frequency, data source, data owner, targets and thresholds as appropriate for each indicator;
- A.2.5.6Mandatory program outcomes and indicators prescribed by the Treasury Board of Canada Secretariat in accordance with the requirements outlined in the Directive on Results’ Standard on Mandatory Outcomes and Performance Indicators;
- A.2.5.7A summary of proposed evaluation needs, developed in collaboration with the head of evaluation;
- A.2.5.8A list of relevant approved evaluations and external studies;
- A.2.5.9A list of relevant major projects, transfer payment programs, services and horizontal initiatives related to the program, as appropriate; and
- A.2.5.10Government-wide policy considerations such as gender-based analysis and official languages, where relevant.
- A.2.6Information and associated data collected on items noted in A.2.2, A.2.3 and A.2.5.6 of these mandatory procedures must be reported in a manner and timing prescribed by the Treasury Board of Canada Secretariat.
- A.2.7
Program officials, in maintaining Performance Information Profiles for Programs, must:
- A.2.7.1Consult with the head of evaluation and obtain approval of the head of performance measurement on any changes to their program’s Performance Information Profile; and
- A.2.7.2Respond to inquiries from the head of evaluation on progress implementing evaluation recommendations and the impacts of evaluations.
A.3 Modifications
- A.3.1The Treasury Board of Canada has delegated to the President of the Treasury Board of Canada the authority to amend or rescind these mandatory procedures.