Guideline on Common Financial Management Business Process 3.3 - Manage Other Payments
Long description for image: Figure 8. Manage Payables (Subprocess 3.3.5) – Level 3 Process Flow
The figure is a process flow diagram consisting of activities, connectors, inputs, outputs, gateways and decisions.
This diagram depicts the Level 3 process flow for Subprocess 3.3.5 – Manage Payables, which is launched by a connector from Subprocess 3.3.4 – Manage Commitments. Subprocess 3.3.4 – Manage Commitments provides an input labelled “Supporting documents, launching the process flow for payments not impacting appropriations.” The flow advances to Activity 3.3.5.1 – Verify That Documentation Is Complete.
The flow advances to a decision labelled “Complete?” The NO flow for the decision “Complete?” leads to Activity 3.3.5.11 – Resolve Discrepancies and then returns to the decision Complete? before continuing to the decision labelled “ Legal opinion required?” The YES flow for the decision “Complete?” continues to the Activity 3.3.5.2 – Obtain Legal Opinion and then advances with the NO flow to four sequential activities:
- Activity 3.3.5.3 – Confirm That Requirements Are Met;
- Activity 3.3.5.4 – Confirm That Payee is Eligible for Payment;
- Activity 3.3.5.5 – Validate That Amount or Price is Reasonable; and
- Activity 3.3.5.6 – Ensure That Payee Information is Accurate.
The flow advances to a decision titled “Update payee information?,” The YES flow for this decision leads to a connector for Business process 7.1 – Manage Vendor Master Data File before advancing with the NO flow to three sequential activities:
- Activity 3.3.5.7 – Verify That Financial Coding is Correct;
- Activity 3.3.5.8 – Verify That Relevant Regulations Were Followed, including policies, legal obligations and directives; and
- Activity 3.3.5.9 – Verify That Balance is Sufficient.
The flow advances to a decision titled “Update commitment. The YES flow for this decision leads to a connector for Subprocess 3.3.3 – Verify Unencumbered Balance before advancing with the NO flow to Activity 3.3.5.10 – Verify the Accuracy of Transaction.
The flow continues to a decision titled “All information is accurate, valid and complete?” The NO flow for this decision leads to Activity 3.3.5.11 – Resolve Discrepancies and then revisits the decision titled “Complete?” The YES flow for the decision “All information is accurate, valid and complete?” continues to Activity 3.3.5.12 – Exercise Authority or Obtain Approval, which results in an output labelled “Certification pursuant to FAA, section 34.” The flow continues to the output labelled “Request for payment” and then to a connector for Subprocess 3.3.6 – Perform Payment Authority.
Activity 3.3.5.11– Resolve Discrepancies can also be launched by a connector from Subprocess 3.3.6 – Perform Payment Authority.