Guideline on Common Financial Management Business Process 3.3 - Manage Other Payments

Constitutes the model for Manage Other Payments, which involved common payment transactions not covered by Manage Interdepartmental Settlements (Business Process 2.2), Manage Procure to Payment (Business Process 3.3), Manage Travel (Business Process 3.2), Pay Administration (Business Process 5.1), and Manage Grants and Contributions (Business Process 6.1).
Date modified: 2010-05-30
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Long description for image: Figure 5. Determine and Exercise Expenditure Initiation Authority (Subprocess 3.3.2) – Level 3 Process Flow

The figure is a process flow diagram consisting of activities, connectors, inputs, outputs, gateways and decisions.

This diagram depicts the Level 3 process flow for Subprocess 3.3.2 – Determine and Exercise Expenditure Initiation Authority. This subprocess begins with a connector from Subprocess 3.3.1 – Determine Requirements, which provides an input labelled “Authorization form.” Alternatively, an input labelled “Copy of the court or tribunal decision” accompanies the input “Authorization form,” launching the process flow for legal payments.  

The flow continues to Activity – Determine Required Expenditure Initiation Authority and then to a decision titled “Can authority be obtained?” The NO flow for this decision ends both the subprocess and the Manage Other Payments business process. The YES flow advances to Activity – Exercise Authority or Obtain Approval and then to a connector for Subprocess 3.3.3 – Verify Unencumbered Balance and Subprocess 3.3.4 – Manage Commitments, which must be completed concurrently.

The flow continues to Subprocess 3.3.5 – Manage Payables.

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