Guideline on Common Financial Management Business Process 3.3 - Manage Other Payments

Constitutes the model for Manage Other Payments, which involved common payment transactions not covered by Manage Interdepartmental Settlements (Business Process 2.2), Manage Procure to Payment (Business Process 3.3), Manage Travel (Business Process 3.2), Pay Administration (Business Process 5.1), and Manage Grants and Contributions (Business Process 6.1).
Date modified: 2010-05-30
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Long description for image: Figure 4. Determine Requirements (Subprocess 3.3.1) – Level 3 Process Flow

The figure is a process flow diagram consisting of activities, connectors, inputs, outputs, gateways and decisions.

This diagram depicts the Level 3 process flow for Subprocess 3.3.1 – Determine Requirements. This subprocess begins with a connector from Business Process 1.1 – Manage Planning and Budgeting, which provides an input labelled “Approved plan and budget.” Alternatively Subprocess 3.3.1 – Determine Requirements begins with an input labelled “Ad hoc requirement.” The inputs start the process flow for other operational payments and periodic payments.

The flow proceeds to a decision titled “Periodic payment?” The Yes flow results in an output labelled “Supporting documents,” which connects to two subprocesses: Subprocess 3.3.2 –Determine and Exercise Expenditure Initiation Authority and Subprocess – 3.3.3 Verify Unencumbered Balance. The NO flow for the decision titled “Periodic payment?” continues to Activity 3.3.1.1 – Identify Needs and then to a decision labelled “Is payee identified?”

The NO flow for the decision “Is payee identified?” leads to Activity 3.3.1.2 – Examine and Select Vendor before advancing with the YES flow to an output labelled “Supporting documents” and then to the connector for  Subprocess 3.3.2 – Determine and Exercise Expenditure Initiation Authority and Subprocess 3.3.3 – Verify Unencumbered Balance.

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