Guideline on Common Financial Management Business Process 3.3 - Manage Other Payments
Long description for image: Figure 13. Use and Reconciliation of Petty Cash – Level 2 Process Flow
The figure is a process flow diagram consisting of subprocesses, connectors, inputs, outputs, gateways and decisions. Some subprocesses are grouped into subprocess groups.
This diagram depicts the Level 2 process flow for Use and Reconciliation of Petty Cash, which is part of the Manage Other Payments business process. The flow begins with an input labelled “Ad hoc requirement,” which leads to Subprocess 3.3.1 – Determine Requirements and Subprocess 3.3.2 – Determine and Exercise Expenditure Initiation Authority, of the Manage Requirements Subprocess Group.
The flow continues to Subprocess 3.3.8 – Pay Suppliers for Deliverables, which results in an output labelled “Supporting documents.” The flow continues to the Manage Petty Cash Reconciliation subprocess group, which is divided into two mutually exclusive streams.
The first stream begins with Subprocess 3.3.5 – Manage Payables, which results in an output labelled “Certification pursuant to FAA, section 34.” The stream continues to Subprocess 3.3.9 –Reimburse With Petty Cash, which produces an output labelled “Summary of receipts.”
The second stream begins with Subprocess 3.3.9 – Reimburse With Petty Cash, which results in an output labelled “Summary with receipts.” The stream continues to Subprocess 3.3.5 – Manage Payables, which produces an output labelled “Certification pursuant to FAA, section 34.”
For both streams, the flow continues to the decision “Is the Petty Cash being closed out?” The YES flow for this decision continues to a gateway leading to a decision titled “Quality assurance performed?” followed by a connector to Business Process 2.1 – Manage Revenue, Receivables and Receipts.
The NO flow for the decision “Is the Petty Cash being closed out?” continues to the Manage Payments subprocess group. An input labelled “Payment requisition,” launches Subprocess 3.3.6 – Perform Payment Authority (FAA, section 33). The flow continues to Subprocess 3.3.7 – Issue Payment, which is performed by the Receiver General, and then advances to a decision titled “Quality assurance performed?” The Yes flow for the decision “Is the Petty Cash being closed out?” advances both to the connector for Business Process 2.1 – Manage Revenue, Receivables and Receipts and to the decision titled “Quality assurance performed?”
The NO flow for the decision “Quality assurance performed?” leads to a connector for Business Process 8.1 – Manage Post-Payment Verification before continuing with the YES flow to Business Process 8.2 – Manage Financial Close, where the Level 2 process flow for Use and Reconciliation of Petty Cash ends.