Guideline on Common Financial Management Business Process 3.2 – Manage Travel
Long description for image: Figure 9. Manage Travel Administration (Subprocess 3.2.6) – Level 3 Process Flow
This figure is a process flow diagram comprising activities, connectors, inputs/outputs, and decisions.
The diagram depicts the Level 3 process flow for Manage Travel Administration (Subprocess 3.2.6), which starts with a connector from Manage Travel Requests (Subprocess 3.2.3) and the input of a travel authorization and advance request or a blanket travel authority. The flow continues to the decision titled “Government of Canada travel services required?” The “Yes” flows to Activity 3.2.6.1 – Obtain Travel Authorization Number and then rejoins the “No” flow to Activity 3.2.6.2 – Make Travel Arrangements in Accordance With Authorization.
The flow advances to the decision titled “Has travel occurred?” The “No” flow continues to another decision titled “Were expenses incurred?” The “Yes” flow for this decision joins the “Yes” flow for decision “Has travel occurred?” and together lead to one of the following:
- Connector for Manage Other Payments (Business Process 3.3); or
- Activity 3.2.6.3 – Prepare and Attest Travel Claim.
The result is an output in the form of a travel claim. The subprocess ends with a connector to Manage Travel Claims and Advance Requests (Subprocess 3.2.7).
The “No” flow for the decision “Were expenses incurred?” proceeds to a subsequent decision titled “Was an advance issued?” The “No” flow for this decision proceeds to a connector for Manage Commitment (Subprocess 3.2.5). The “Yes” flow proceeds to a connector for Manage Revenues, Receivables and Receipts (Business Process 2.1) before it too proceeds to the connector for Manage Commitment (Subprocess 3.2.5), where the Manage Travel Administration subprocess ends.