Guideline on Common Financial Management Business Process 4.1 - Manage Other Capital Assets

This guideline presents the should be model for Manage Other Capital Assets, which involves financial management during the life cycle of a capital asset (excluding real property) that is managed by a department.
Date modified: 2013-01-15
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Long description for image: Figure 7: Conduct Periodic Physical Asset Count (Subprocess 4.1.5) – Level 3 Process Flow

The figure is a process flow diagram comprising activities, connectors, inputs, outputs and decisions.

This diagram depicts the Level 3 process flow for Subprocess 4.1.5 – Conduct Periodic Physical Asset Count, which begins with a connector from Subprocess 4.1.1 – Create or Update Asset Record and its output titled “Asset record.” The flow continues to Activity 4.1.5.1 – Compile Asset Listing, which results in the output titled “Asset listing.”

The flow continues to Activity 4.1.5.2 – Conduct Asset Count and its input titled “Asset count instructions.” Activity 4.1.5.2 – Conduct Asset Count results in the output titled “Asset count results,” which is also an input to a connector for Subprocess 4.1.6 – Conduct Periodic Asset Assessment.

The flow continues to Activity 4.1.5.3 – Compile Results, Activity 4.1.5.4 – Validate findings and then to a decision titled “Discrepancies to be resolved?” The NO flow for “Discrepancies to be resolved?” continues to four connectors and one activity, as follows:

  • Connector for Subprocess 4.1.2 – Calculate Monthly Amortization;
  • Connector for Subprocess 4.1.3 – Undertake Ongoing Asset Repairs and Maintenance, which is identified as outside the scope of the Manage Other Capital Assets business process;
  • Connector for Subprocess 4.1.4 – Conduct Periodic Analysis of Assets Under Construction;
  • Connector for Subprocess 4.1.6 – Conduct Periodic Asset Assessment; and
  • Activity 4.1.5.1 – Compile Asset Listing.

One or more of the four connectors or the activity can be completed concurrently and in any order.

The YES flow for “Discrepancies to be resolved?” connects to the following two activities:

  • Activity 4.1.5.5 – Summarize Required Changes to Asset Record results in the output titled “Asset information,” which flows to a connector for Subprocess 4.1.1 – Create or Update Asset Record.
  • Activity 4.1.5.6 – Prepare Disposal Information results in the output titled “Disposal notification,” which flows to a connector for Subprocess 4.1.7 – Process Asset Disposal.

One or both of these activities can be completed concurrently and in any order.

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