Long description for image: Figure 15. Manage Procure to Payment - Alternative Level 2 Process Flow for Acquisition Cards

The figure is a process flow diagram with subprocesses, connectors, inputs/outputs and decisions. Some subprocesses are grouped together as subprocess groups.

This diagram depicts the alternative Level 2 process flow for Business Process 3.1 – Manage Procure to Payment when an acquisition card is used. The alternative flow starts with a connector from the Business Process 1.1 – Manage Planning and Budgeting, which provides input in the form of the approved budget for the Manage Requirements Subprocess Group, beginning with Subprocess 3.1.1 – Determine Requirements.

The flow advances to Subprocess 3.1.2 – Determine/Exercise Expenditure Initiation Authority, which is performed concurrently with the Control Commitments Subprocess Group, comprising Subprocess 3.1.3 – Verify Unencumbered Balance (section 32 of the FAA) and Subprocess 3.1.4 – Manage Commitments (section 32 of the FAA). Completion of the three subprocesses results in the output of a requisition for goods/services that is used in the Manage Contracts Subprocess Group. The Manage Contracts Subprocess Group comprises Subprocess 3.1.5 – Manage Contracts (transaction authority) and the output of an approved contract.

The flow continues to the Administer Contracts and Deliverables and Payment to Supplier Subprocess Group where input in the form of deliverables is used in Subprocess 3.1.6 – Administer Contracts and Deliverables (section 34 of the FAA) and results in the output of a paid invoice.

The flow advances to the decision titled “Assets?”. The YES flow for this decision leads to the connector for one of the following:

The YES flow then advances with the NO flow to the Manage Payments to Credit Card Company Subprocess Group, where input in the form of an acquisition card statement is used in Subprocess 3.1.8 – Perform Payment Authority (section 33 of the FAA). The flow continues to Subprocess 3.1.9 – Issue Payment, which results in the output of a return payment file.

The flow advances to the Manage Payables Subprocess Group where Subprocess 3.1.7 – Manage Payables, comprising Subprocess – 3.1.7 Manage Payables (FAA, section 34) and output in the form of FAA, section 34 certification.

The flow continues to Business Process 8.1 – Manage Post-Payment Verification, followed by the Business Process 8.2 – Manage Financial Close, where the alternative Level 2 process flow ends.

Return to the Complete Text