Rescinded [2017-10-18] - Guideline On Common Financial Management Business Process 5.1 - Pay Administration

This document, the 'Guideline on Common Financial Management Business Process for Pay Administration' or 'FM-BP/PA', defines the HR/Finance Pay Administration Model (referred hereafter as the Pay Administration Model or PAM), which documents common HR and finance pay-related processes, data, roles and responsibilities, and authoritative sources. The HR/Finance Pay Administration Model is a 'should be' model that reflects best practices and definitions under the current Government of Canada (GC) systems and policy frameworks, specifically identifying how financial policy and the Financial Administration Act (FAA) and other legislation apply to the pay administration process.
Date modified: 2013-03-15


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The figure is a process flow diagram comprising activities, connectors, inputs/outputs and decisions.

The process begins with the Request for Pay Transaction input from subprocess 5.1.9 – Perform Payment Authority.

This request flows into activity – Process pay, which is out of scope of this guideline and produces the output "payroll register" which leads to the decision titled "non-entitlement?".

The Yes flow proceeds to activity – Stop Payment, which is followed by a second decision titled "Successful?". The Yes flow proceeds to subprocess 5.1.7  - Manage Pay Pre-Payroll. The No flow proceeds to common business process 2.1 Manage Revenue, Receivables, and Receipts.

The No flow from the "Non-entitlement?" decision proceeds to the output Payment Requistion (out of scope), followed by the activity -  Submit Payment Request to SPS (out of scope), then – Issue Payment (out of scope), followed by – Process SPS Return Payment fIle (out of scope) and finally activity – Process PS-GL Control Accounts.  This latter activity results in the output "Payroll control and payroll account balance reports", which is an input into common business proct des ess 8.2 – Manage Financial Close.

Activity Results in outputs "Detailed expenditure extract file" and "Cheques and stubs", both of which lead to subprocess 5.1.11 - Manage Post Payment

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