Rescinded [2017-10-18] - Guideline On Common Financial Management Business Process 5.1 - Pay Administration

This document, the 'Guideline on Common Financial Management Business Process for Pay Administration' or 'FM-BP/PA', defines the HR/Finance Pay Administration Model (referred hereafter as the Pay Administration Model or PAM), which documents common HR and finance pay-related processes, data, roles and responsibilities, and authoritative sources. The HR/Finance Pay Administration Model is a 'should be' model that reflects best practices and definitions under the current Government of Canada (GC) systems and policy frameworks, specifically identifying how financial policy and the Financial Administration Act (FAA) and other legislation apply to the pay administration process.
Date modified: 2013-03-15


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The figure is a process flow diagram comprising activities, connectors, inputs/outputs and decisions.

The process begins with inputs from processes 5.1.2 - Determine / Exercise Funds Availability, 5.1.3  - Manage Funds Availability, 5.1.4  - Manage Commitment and 5.1.5 – Update Salary Forecast. All provide inputs into activity Determine Required Transaction Authority, which is followed by the decision titled "Can authority be obtained?".  The NO flow ends the process. The YES flow proceeds to any one or combination of 14 Common HR Business Processes that result in pay transactions:

  • 2.05 Define & maintain position information
  • 3.04 Select candidate(s)
  • 3.05 Document & integrate employee(s)
  • 5.03 Manage employee performance
  • 5.04 Manage employee learning & development
  • 5.05 Manage employee recognition
  • 6.01 Manage permanent separation
  • 6.02 Process temporary separation
  • 7.01 Manage grievances
  • 7.02 Manage complaints
  • 7.03 Manage employee discipline
  • 7.05 Manage OHS events
  • 7.06 Manage modified work arrangements
  • 7.07 Manage continuous employment

These activities proceed to subprocesses 5.1.3-  Manage funds availability, 5.14 – Manage Commitment or 5.1.5 Update Salary Forecast then continue to both activity Exercise or obtain transaction authority and activity Exercise or obtain S.34 certification.  Upon the completion of both of these activities, the process creates the output titled "FAA section 34 certification and transaction authority", which is then input into subprocess 5.1.7 Manage Pay Pre-Payroll.

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