Guide on Grants, Contributions and Other Transfer Payments

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Guide on Grants, Contributions and Other Transfer Payments

Table of Contents

• 1 Foreword
• 2 Introduction
  • 2.1 Purpose of the Guide
  • 2.2 Content related to the Policy on Transfer Payments
  • 2.3 Conventions and definitions
• 3 Selecting the right instrument
  • 3.1 Procurement contracts versus transfer agreements
  • 3.2 Appendices and Tools
• 4 Creating a transfer program
  • 4.1 Selecting funding instruments for new transfer payment programs
  • 4.2 Defining objectives of new transfer payment programs
  • 4.3 Defining delivery framework for transfer payment programs
  • 4.4 Defining terms and conditions of transfer payments
  • 4.5 TB approval and sign-off
  • 4.6 Appendices and tools
• 5 Mandatory plans and frameworks
  • 5.1 Results-based management and accountability framework
  • 5.2 Internal audit plan and risk-based audit framework
• 6 Communications
  • 6.1 Goals of a communication strategy or plan
  • 6.2 Principle elements of a communication strategy or plan
  • 6.3 Items impacting on the communication strategy or plan
  • 6.4 Measuring and evaluating communication strategies and plans
  • 6.5 Communication products and activities
• 7 Managing risk
  • 7.1 Risk detection
  • 7.2 Risk assessment
  • 7.3 Responding to risk
  • 7.4 Self-assessment
• 8 Managing agreements
  • 8.1 Selecting and approving new agreements
  • 8.2 Agreements
  • 8.3 Overseeing
  • 8.4 Disbursements
  • 8.5 Appendix and tools
• 9 Monitoring and auditing programs and agreements
  • 9.1 Internal audit
  • 9.2 Monitoring and auditing individual contribution agreements
  • 9.3 Monitoring and auditing unconditional transfer agreements
  • 9.4 Monitoring and auditing transfer agreements by non-governmental organizations (third parties)
• 10 Reporting
  • 10.1 Management information
  • 10.2 Reporting to Treasury Board
• 11 Policy requirements - Annotations
  • 11.1 Eligibility of Crown corporations-paragraph 7.2.2 of the TP policy
  • 11.2 Approving terms and conditions-paragraph 7.3.7 of the TP policy
  • 11.3 Cash management policy-sub-section 7.6 of the TP policy
  • 11.4 Intellectual property (IP)-sub-section 7.10 of the TP policy
  • 11.5 Departmental representation on advisory committees and boards-paragraph 7.11.4 of the TP policy
  • 11.6 Official languages-Sub-section 8.6 of the TP policy
• 12 Best Practices Annex
  • Appendix A ACOA - Goods and Services Tax & Harmonized Sales Tax - grants and contributions
  • Appendix B WD - Other Government Department Suspense Account
  • Appendix C WD - Supplementary Estimates process
  • Appendix D ACOA - Suspected External Fraud
  • Appendix E WD - Quality Assurance Review (QAR) Step III: G&C Project File Management Tools

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