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2008-09
Departmental Performance Report

Canada School of Public Service

Supplementary Information (Tables)

Table 1: Sources of Respendable and Non-Respendable Revenue

Planned Revenues are those forecasted to be collected at the time of the publication of the 2008-09 Report on Plans and Priorities.

Total Authorities are the revenues collected in 2008-09 plus the carry forward of collected revenues in 2007-08 pursuant to section 18(2) of the Canada School of Public Service Act (CSPS Act).

The Actuals are the revenues earned in fiscal year 2008-09. The $14.4 million variance between Total Authorities and the Actuals represent the respendable revenue which has been carried over from 2007-08 to 2008-09.

Respendable Revenue
($ thousands)
Program Activity	Actual 2006-07	Actual 2007-08	2008-09
Program Activity	Actual 2006-07	Actual 2007-08	Main Estimates	Planned Revenue	Total Authorities	Actual

Foundational Learning	24,917	40,768	22,399	22,399	63,548	52,088

Organizational Leadership Development	7,559	7,283	6,400	6,400	10,273	9,995

Public Sector Management Innovation	583	3,839	3,201	3,201	7,377	4,734

Total Respendable Revenue	33,059	51,890	32,000	32,000	81,198	66,817

According to CSPS Act, subsection 18(2) which states that the revenues from fees received by the Canada School in a fiscal year through the conduct of its operations may be spent by the Canada School for its purposes in that, or the next fiscal year.

Table 2: User Fees

**($ thousands)**
User Fee	Fee Type	Fee-setting Authority	Date Last Modified	2008-09					Planning Years
User Fee	Fee Type	Fee-setting Authority	Date Last Modified	Forecast Revenue	Actual Revenue	Full Cost	Performance Standards	Performance Result	Fiscal Year	Forecast Revenue	Estimated Full Cost
Fees charged for the processing of access requests filed under the Access to Information Act	Other products and services	Access to Information Act	1992	0.25	0.182	69.712	Response provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the ATIA. Notice of extension to be sent within 30 days after receipt of request	Responses usually provided within 30 days following receipt of request. Of 51 requests directed towards the Canada School, 44 were completed within the reporting period, 7 were carried forward. 89% of requests were completed in 60 days or less.	2009-10	0.25	70.08
									2010-11	0.25	70.08
									2011-12	0.25	70.08

Table 3: Details on Project Spending

**($ thousands)**
Project	Current Estimated Total Cost	Actual 2006-07	Actual 2007-08	2008-09
Project	Current Estimated Total Cost	Actual 2006-07	Actual 2007-08	Main Estimates	Planned Spending	Total Authorities	Actual
Internal Services Integrated Learner Management System	7,896	791	1,199	1,584	1,790	1,584	1,679
Total¹	7,896	791	1,199	1,584	1,790	1,584	1,679

¹ Please note that these amounts are unaudited.

Table 9: Green Procurement

Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Reviewed training documents to ensure that contracting officers are familiarized with the Green Procurement Policy.
Reviewed the Acquisition Card Policy to ensure that contracting officers buy more using an Acquisition card then using a purchase order or a contract.
Met with clients to review and plan their yearly needs. This allowed for the consolidation of many requirements in order to reduce the number of individual contracts issued in a year for the same type of service. This will be addressed through the issuance of more Standing Offers and Contracts with option years.
Reinforced the purchase or rental of recycled and reused material when acquiring goods and services.

3. Results achieved:

A section in the new contract reference guide that was created in 2008-09 is devoted to the method of purchase described in the Policy on Green Procurement.
The Canada School is in process of reviewing its Acquisition Card Policy. In 2008-09, contracting officers were encouraged to use acquisition cards for low dollar value purchases, thereby reducing paper waste associated with regular contracts.
Contracting officers are currently involved in several competitive processes to establish multiple standing offers based on consultations with clients. This will reduce the number of contracts issued and thus reduce paper and ink waste.
The Canada School began leasing energy efficient multi-function machines that print, scan, fax and photocopy documents. Employees are encouraged to favour the scan function in order to reduce paper usage.
The Canada School began purchasing recycled paper and ink cartridges. Also, office furniture is being reused before buying new desks and cabinets.
Printers in the Canada School are starting to be defaulted to double-sided printing in order to reduce paper waste.
Energy efficient and larger computer monitors are being purchased and implemented to replace the former stock of monitors. The new monitors facilitate reading documents on-line and discourage excessive printing.

4. Contributions to facilitate government-wide implementation of green procurement:

The Canada School hosts an online course on green procurement. It is continually being updated in collaboration with the Procurement, Material Management and Real Property community to reflect future changes to the Policy on Green Procurement and green procurement practices. This course is available to all public service employees.

Green Procurement Targets

5. Has the department established green procurement targets?

In progress

6. Are these green procurement targets the same as those identified in your Sustainable Development Strategy?n

N/A

7. Summary of green procurement targets:

The Canada School is progressing toward establishing specific targets. However, it is anticipated that the above-mentioned actions will result in a reduction of paper waste.

8. Results achieved:

The Canada School is currently progressing toward implementing methods to measure the reduction of paper waste that has resulted from the above mentioned newly implemented green practices.

Table 10: Response to Parliamentary Committees and External Audits

Response to Parliamentary Committees

N/A

Response to the Auditor General (including to the Commissioner of the Environment and Sustainable Development)
March 2009 Status Report of the Auditor General of Canada, Chapter 2: Governor-in-Council Appointment Process http://www.oag-bvg.gc.ca/internet/English/parl_oag_200903_02_e_32289.html#hd3a The Canada School participated as a small entity in the government-wide Office of the Auditor General (OAG) Audit of the Governor in Council Appointment Process. The objective of the audit was to follow up on recommendations made by the Auditor General in 2000 and 2005 and to identify further opportunities to improve the appointment process. A key finding applicable to the Canada School noted that orientation and training for new appointees are functioning well, and that this is an improvement over previous audit findings. There were no recommendations made in the report necessitating a response from the Canada School; rather, the department was a third party reference in four paragraphs of the report. In particular, the report indicated that "orientation and training for appointees is functioning well... and the Canada School of Public Service has developed new training programs for Governor in Council appointees, which 57 percent of new appointees completed during 2007 and 2008..."

Response to the Auditor General (including to the Commissioner of the Environment and Sustainable Development)

March 2009 Status Report of the Auditor General of Canada, Chapter 2: Governor-in-Council Appointment Process http://www.oag-bvg.gc.ca/internet/English/parl_oag_200903_02_e_32289.html#hd3a

The Canada School participated as a small entity in the government-wide Office of the Auditor General (OAG) Audit of the Governor in Council Appointment Process. The objective of the audit was to follow up on recommendations made by the Auditor General in 2000 and 2005 and to identify further opportunities to improve the appointment process. A key finding applicable to the Canada School noted that orientation and training for new appointees are functioning well, and that this is an improvement over previous audit findings.

There were no recommendations made in the report necessitating a response from the Canada School; rather, the department was a third party reference in four paragraphs of the report. In particular, the report indicated that "orientation and training for appointees is functioning well... and the Canada School of Public Service has developed new training programs for Governor in Council appointees, which 57 percent of new appointees completed during 2007 and 2008..."

External Audits (Note: These refer to other external audits conducted by the Public Service Commission of Canada or the Office of the Commissioner of Official Languages)
External Audits Completed October 2008 Public Service Commission Audit Report: Government-wide Audit of Executive (EX) Appointments The Canada School was one of 53 federal organizations covered in the Public Service Commission (PSC) government-wide Audit of Executive Appointments. The objective of the audit was to determine whether appointments and appointment processes to and within the Executive Group during 2006 (calendar year) complied with the Public Service Employment Act; other governing authorities and policies; the instrument of delegation signed with the PSC; and the appointment values, which form the foundation of the policies and the delegation. Government-wide audit observations can be found at http://www.psc-cfp.gc.ca/adt-vrf/rprt/2008/ex/index-eng.htm#toc36. External Audits In Progress Office of the Auditor General (OAG): Audit on the Status of the Implementation of the Public Service Modernization Act: In the fall of 2008, the OAG initiated an audit on the status of implementation of the Public Service Modernization Act (PSMA) in the federal public service, for reporting in the Auditor General's May 2010 Annual Report. The draft audit report is expected in early December 2009. Office of the Comptroller General (OCG): Contracting Audit: In the summer of 2008, the OCG initiated a government-wide audit of contracting. The key objectives of the audit are to provide an opinion that management receives reliable and relevant information on contracting to support informed decision making, risk management and disclosure; and that effective governance structures are in place to review and act upon contracting trends and risks. The audit was completed during 2008-09 and the final report is expected to be ready in July 2009.

External Audits (Note: These refer to other external audits conducted by the Public Service Commission of Canada or the Office of the Commissioner of Official Languages)

External Audits Completed

October 2008 Public Service Commission Audit Report: Government-wide Audit of Executive (EX) Appointments

The Canada School was one of 53 federal organizations covered in the Public Service Commission (PSC) government-wide Audit of Executive Appointments. The objective of the audit was to determine whether appointments and appointment processes to and within the Executive Group during 2006 (calendar year) complied with the Public Service Employment Act; other governing authorities and policies; the instrument of delegation signed with the PSC; and the appointment values, which form the foundation of the policies and the delegation. Government-wide audit observations can be found at http://www.psc-cfp.gc.ca/adt-vrf/rprt/2008/ex/index-eng.htm#toc36.

External Audits In Progress

Office of the Auditor General (OAG): Audit on the Status of the Implementation of the Public Service Modernization Act: In the fall of 2008, the OAG initiated an audit on the status of implementation of the Public Service Modernization Act (PSMA) in the federal public service, for reporting in the Auditor General's May 2010 Annual Report. The draft audit report is expected in early December 2009.

Office of the Comptroller General (OCG): Contracting Audit: In the summer of 2008, the OCG initiated a government-wide audit of contracting. The key objectives of the audit are to provide an opinion that management receives reliable and relevant information on contracting to support informed decision making, risk management and disclosure; and that effective governance structures are in place to review and act upon contracting trends and risks. The audit was completed during 2008-09 and the final report is expected to be ready in July 2009.

Table 11a: Internal Audits (current reporting period)

Name of Internal Audit	Audit Type	Status	Completion Date
Online Learning Program Audit	Assurance - Program Audit	Completed and Approved	February 16, 2009
Contracting Audit	Assurance - Value for Money, Financial Controls and Compliance	Awaiting approval	N/A
Audit of Internal Controls over Financial Management	Assurance - Financial Controls	In progress	Estimated completion date of September 2009

Table 11b: Evaluations (current reporting period)

Name of Evaluation	Program Activity	Evaluation Type	Status	Completion Date
Evaluation of the Impact of the Pilot Memorandum of Understanding between the Canada School of Public Service and Universit� Sainte-Anne (2006-2008) (PDF Version, 426 kb)	Public Sector Management Innovation	Formative	Completed	March 2009
Evaluation of Campusdirect Second Language Courses, Products and Tools (2006-2008) ) (PDF Version, 508 kb)	Public Sector Management Innovation	Formative	Completed	March 2009
Evaluation of the Authority Delegation Program	Foundational Learning	Formative	In Progress	Expected Completion date of September 2009