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ARCHIVED - Management of Overtime Policy

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Management of Overtime Policy

November 1, 1991




Table of Contents

Policy objective

Policy statement

Application

Policy requirements

Monitoring

References

Enquiries

Appendix A - Definition




Policy objective

To promote the judicious management of overtime expenditures.

Policy statement

Overtime may be authorized when management is satisfied that the work or service involved is essential, and that overtime is the most appropriate and cost-effective way of doing this work or providing this service.

A definition of overtime is provided in appendix A of this policy.

Application

This policy applies to all departments and other portions of the Public Service listed in Part I of Schedule I of the Public Service Staff Relations Act.

Policy requirements

It is the responsibility of departments to manage overtime in a way that will ensure that its use is kept to an appropriate minimum and its cost is justified.

Monitoring

In monitoring a department's administration of this policy, the Treasury Board Secretariat will rely on evidence of the extent to which overtime is being effectively managed. Included in this consideration will be such factors as:

- whether clear service standards exist to justify overtime use, and

- whether economical alternatives to overtime are being considered and used, where appropriate.

Overtime use reflected by the Leave and Extra Duty System (LEDS) will be monitored by the Human Resources Branch.

References

Collective agreements
Policy on Maximum hours of work
Relevant Terms and conditions of employment

Enquiries

Enquiries about this policy should be referred to the responsible officers in departmental headquarters who, in turn, may direct questions regarding policy interpretation to the following:

For unrepresented employees

Executive and Excluded Groups
Human Resources Management Division
Human Resources Branch
Treasury Board Secretariat

For represented employees

Pay Administration
Labour Relations
Human Resources Branch
Treasury Board Secretariat

Appendix A - Definition

Overtime (heures supplémentaires) - for the purposes of this policy, overtime is defined as authorized time worked by an employee in excess of the standard daily or weekly hours of work and for which the employee may be entitled to compensation pursuant to the provisions of a collective agreement or Treasury Board authority.