Management of Overtime Policy
(Publié aussi en français sous le titre Politique sur la gestion des heures supplémentaires)
Table of Contents
Policy objective	1
Policy statement	1
Application	1
Policy requirements	1
Monitoring	1
References	1
Enquiries	2
Appendix A – Definition	3

Policy objective
To promote the judicious management of overtime expenditures.
Policy statement
Overtime may be authorized when management is satisfied that the work or service involved is essential, and that overtime is the most appropriate and cost‑effective way of doing this work or providing this service.
A definition of overtime is provided in appendix A of this policy.
Application
This policy applies to all departments and other portions of the Public Service listed in Part I of Schedule I of the Public Service Staff Relations Act.
Policy requirements
It is the responsibility of departments to manage overtime in a way that will ensure that its use is kept to an appropriate minimum and its cost is justified.
Monitoring
In monitoring a department’s administration of this policy, the Treasury Board Secretariat will rely on evidence of the extent to which overtime is being effectively managed. Included in this consideration will be such factors as:
–	whether clear service standards exist to justify overtime use, and
–	whether economical alternatives to overtime are being considered and used, where appropriate.
Overtime use reflected by the Leave and Extra Duty System (LEDS) will be monitored by the Human Resources Branch.
References
Collective agreements
Policy on Maximum hours of work
Relevant Terms and conditions of employment 
Enquiries
Enquiries about this policy should be referred to the responsible officers in departmental headquarters who, in turn, may direct questions regarding policy interpretation to the following:
For unrepresented employees
Executive and Excluded Groups 
Human Resources Management Division
Human Resources Branch
Treasury Board Secretariat
For represented employees
Pay Administration 
Labour Relations
Human Resources Branch
Treasury Board Secretariat

Appendix A – Definition
Overtime (heures supplémentaires)  for the purposes of this policy, overtime is defined as authorized time worked by an employee in excess of the standard daily or weekly hours of work and for which the employee may be entitled to compensation pursuant to the provisions of a collective agreement or Treasury Board authority.